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= '''Guidance on Students During the COVID-19 Pandemic''' =
= '''Guidance on Students During the COVID-19 Pandemic''' =
This document is [[:en:images/1/19/Student_Employment_Guidance_-_Part_I_-_EN.pdf|also available in PDF]]
= Part 1: Re-hiring, Hiring, and Obtaining Security Statuses =
= Part 1: Re-hiring, Hiring, and Obtaining Security Statuses =
COVID-19 has required us to adapt our tools, approaches and strategies to a rapidly changing context. Students can be a powerful part of this response. The Chief Human Resources Officer recently called upon hiring managers to consider engaging students to support our response to COVID-19 and recovery efforts.
COVID-19 has required us to adapt our tools, approaches and strategies to a rapidly changing context. Students can be a powerful part of this response. The Chief Human Resources Officer recently called upon hiring managers to consider engaging students to support our response to COVID-19 and recovery efforts.
'''Q: Is rehiring students possible?'''
'''Q: Is rehiring students possible?'''
'''A:''' Yes. Those originally hired through the Federal Student Work Experience Program, the Post-Secondary Co-op/Internship Program or the Research Affiliate Program can be rehired as students.<br>
'''A:''' Yes. Those originally hired through the [https://www.canada.ca/en/public-service-commission/jobs/services/recruitment/students/federal-student-work-program.html#eligibility Federal Student Work Experience Program], the [https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/recruitment-options-managers/student-recruitment/post-secondary-coop-Internship-program.html Post-Secondary Co-op/Internship Program] or the [https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/recruitment-options-managers/student-recruitment/research-affiliate-program.html Research Affiliate Program] can be rehired as students.<br>
'''Q: Is the process for rehiring a student still the same?'''
'''Q: Is the process for rehiring a student still the same?'''
'''A:''' Yes, but it has been streamlined: students who don’t have access to registration information may attest to their intention to return to full-time studies in the next semester (see attached template).<br>
'''A:''' Yes, but it has been streamlined: students who don’t have access to registration information may attest to their intention to return to full-time studies in the next semester ([[:en:images/3/31/Student-Attestation.docx|see attached template]]).<br>
# Personal Record Identifier (PRI)
# Personal Record Identifier (PRI)
# One of the following documents as proof of eligibility for the student recruitment program
# One of the following documents as proof of eligibility for the student recruitment program
#* an attestation by the student (see attached template)
#* an attestation by the student ([[:en:images/3/31/Student-Attestation.docx|see attached template]])
#* a confirmation of full-time studies (schedule or transcript, for example)
#* a confirmation of full-time studies (schedule or transcript, for example)
#* proof of returning to full-time studies in the next semester (schedule or letter, for example)
#* proof of returning to full-time studies in the next semester (schedule or letter, for example)
'''Q: Is the process for hiring a new student still the same?'''
'''Q: Is the process for hiring a new student still the same?'''
'''A:''' Yes, but it has been streamlined: students who don’t have access to registration information may attest to their intention to return to full-time studies in the next semester (see attached template).<br>
'''A:''' Yes, but it has been streamlined: students who don’t have access to registration information may attest to their intention to return to full-time studies in the next semester ([[:en:images/3/31/Student-Attestation.docx|see attached template]]).<br>
'''Q: What are the steps to hire a new student?'''
'''Q: What are the steps to hire a new student?'''
# Complete and submit a request for students and select the employment equity group(s) of interest, if applicable. When you make this request, the Public Service Commission will forward the necessary security screening forms along with referrals. Your human resources advisor can help you with this step.
'''A:'''
# Complete and submit a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request for students] and select the employment equity group(s) of interest, if applicable. When you make this request, the Public Service Commission will forward the necessary security screening forms along with referrals. Your human resources advisor can help you with this step.
# Review referrals received by email and match students to your job. Referrals are usually sent by the Public Service Commission within 48 hours.
# Review referrals received by email and match students to your job. Referrals are usually sent by the Public Service Commission within 48 hours.
# Confirm that the student is eligible for the student recruitment program or other placement (such as co-op).
# Confirm that the student is [https://www.canada.ca/en/public-service-commission/jobs/services/recruitment/students/federal-student-work-program.html#eligibility eligible for the student recruitment program] or other placement (such as co-op).
# Provide your human resources advisor with the following information on the student:
# Provide your human resources advisor with the following information on the student:
#* curriculum vitae
#* curriculum vitae
#* Social Insurance Number (SIN)
#* Social Insurance Number (SIN)
#* completed security screening application and consent for
#* completed security screening application and consent form
#* proof of eligibility to the student recruitment program through one of the following
#* proof of eligibility to the student recruitment program through one of the following
#** an attestation by the student (see attached template)
#** an attestation by the student ([[:en:images/3/31/Student-Attestation.docx|see attached template]])
#** a confirmation of full-time studies (such as a schedule or transcript)
#** a confirmation of full-time studies (such as a schedule or transcript)
#** proof of returning to full-time studies in the next semester (such as a schedule or letter)
#** proof of returning to full-time studies in the next semester (such as a schedule or letter)
'''Q: Is it possible to target students with specializations?'''
'''Q: Is it possible to target students with specializations?'''
'''A:''' Yes. The Public Service Commission has targeted inventories of students with specializations in security and financial analysis.<br>
'''A:''' Yes. The Public Service Commission has targeted inventories of students with specializations in security and financial analysis.<br>When submitting a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request], select “Security specialist – Student Employment Opportunity - Summer/Fall 2020” or “Student Financial Analyst - Summer 2020,” as the case may be, from the drop-down “Which inventory would you like to search for students?”<br>
'''Q: Is it possible to target Indigenous students and students with a disability?'''
'''Q: Is it possible to target Indigenous students and students with a disability?'''
'''A:''' Yes. When submitting a request, click “Aboriginal person” (for Indigenous students) and/or “person with a disability,” as the case may be, in the section on Employment Equity.
'''A:''' Yes. When submitting a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request], click “Aboriginal person” (for Indigenous students) and/or “person with a disability,” as the case may be, in the section on Employment Equity.
If you do hire a student who is referred through such a request, send their professional contact information to cfp.pfete-fswep.psc@canada.ca to ensure they receive support as well as notifications about relevant activities.<br>
If you do hire a student who is referred through such a request, send their professional contact information to [mailto:cfp.pfete-fswep.psc@canada.ca cfp.pfete-fswep.psc@canada.ca] to ensure they receive support as well as notifications about relevant activities.<br>
'''Q: Is it possible to hire bilingual students?'''
'''Q: Is it possible to hire bilingual students?'''
'''A:''' Yes. Many bilingual students are available across the country. When submitting a request, select “Bilingual – English and French” from the drop-down “What working ability should the student have in Canada’s official languages?”<br>
'''A:''' Yes. Many bilingual students are available across the country. When submitting a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request], select “Bilingual – English and French” from the drop-down “What working ability should the student have in Canada’s official languages?”<br>
'''Q: Is it possible to hire students for work in the regions?'''
'''Q: Is it possible to hire students for work in the regions?'''
'''A:''' Yes. Many students are available to work across the country. When submitting a request, select the province or territory from the drop-downs under “Where is the job located?”<br>
'''A:''' Yes. Many students are available to work across the country. When submitting a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request], select the province or territory from the drop-downs under “Where is the job located?”<br>
'''Q: Is it possible to hire students on a part-time basis?'''
'''Q: Is it possible to hire students on a part-time basis?'''
'''A:''' Yes. Many students are looking for and interested in part-time work. When submitting a request, select “Part-time” from the drop-down “Is the job full-time or part-time?”
'''A:''' Yes. Many students are looking for and interested in part-time work. When submitting a [https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page12?paramRequest=true&lang=en request], select “Part-time” from the drop-down “Is the job full-time or part-time?”
== Obtaining security statuses ==
== Obtaining security statuses ==
[Text]
'''Q: How do I assess the appropriate security level?'''
'''A:''' Use the [http://www.gcpedia.gc.ca/gcwiki/images/a/ad/Position_Analysis_Tool_-_GCpedia_link.xlsx TBS Position Analysis Tool]. Take into account access the individual will have to sensitive information, assets or facilities.<br>
'''Q: Should the fact that students will be working remotely change how I assess the required security screening level?'''
'''A:''' It may. Use the [http://www.gcpedia.gc.ca/gcwiki/images/a/ad/Position_Analysis_Tool_-_GCpedia_link.xlsx TBS Position Analysis Tool], taking into account the location of work and the fact that they may not be exposed to the same types of information.<br>
'''Q: If the student transitions from working remotely to working on site, should I reassess the required security screening level?'''
'''A:''' Yes. Use the [http://www.gcpedia.gc.ca/gcwiki/images/a/ad/Position_Analysis_Tool_-_GCpedia_link.xlsx TBS Position Analysis Tool], taking into account the new location of work and the fact that they may now be exposed to different categories of information.<br>
'''Q: What security screening measures do I need to comply with when hiring students (e.g. fingerprinting)?'''
'''A:''' Ask your Chief Security Officer (CSO), who is the best point of contact for up-to-date information on security screening process. The Office of the Chief Information Officer provides direct guidance to CSOs on this requirement and others, which they then translate into individual protocols.
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