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'''4 -''' There will be coffee and snacks in the volunteer room in the morning, and light snacks will be available all day in the volunteer room '''([[:en:OneTeamGovCanada-GouvEnsembleCanada#Floor_Plan_of_Building|Green Room in Victoria Hall]])'''.

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'''5 -''' Bring a device so you can stay connected (Wi-Fi ~~is provided~~: ~~PASSWORD~~). Unconference organizers will also have walkie-talkies and be roaming around the venue.

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'''5 -''' Bring a device so you can stay connected ('''Wi-Fi:''' Network: Conference Center / Password: victoria2019). Unconference organizers will also have walkie-talkies and be roaming around the venue.

'''6 -''' '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Volunteer_Roles_-_What_is_Expected_Of_Me.3F|Volunteer role descriptions]]''' and the '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Brief_Schedule_of_the_Day|master schedule]]''' are below - check them out before you start! If you are facilitating and taking notes, please take a look at the '''[[:en:OneTeamGov_Canada-_Unconference_Breakout_Session_Guide|Breakout Session Guide]].'''

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'''7 -''' At the end of the day, as participants exit the venue, we want to make a ‘corridor of volunteers and high-fives’ to thank everyone as they leave. We will line up at 4:45pm outside outside of '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Floor_Plan_of_Building|Victoria Hall]]!'''

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'''8 -''' Do not hesitate to contact volunteer coordinators Colleen Tiernan (819-360-0852) or Kayleigh Chaston-Vickers ~~(506-654-3907)~~ with ANY questions, issues, or concerns! We are here to help you!

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'''8 -''' Do not hesitate to contact volunteer coordinators Colleen Tiernan (819-360-0852) or Kayleigh Chaston-Vickers with ANY questions, issues, or concerns! We are here to help you!

= '''Unconference Ottawa 2019 - Volunteer Details''' =

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It will be a big and busy day, so remember take care of yourself and your own well-being. It is okay to take a pause for a while!

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There will be a volunteer room '''([[:en:OneTeamGovCanada-GouvEnsembleCanada#Floor_Plan_of_Building|Green Room - Victoria Hall]])''' available to you as well as a quiet ~~room in breakout room '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Floor_Plan_of_Building|Ottawa A]]''' during lunch from 11:30am to 1:30pm~~. When participants are in sessions, expect the main areas to be a bit more on the quiet side as well.

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There will be a volunteer room '''([[:en:OneTeamGovCanada-GouvEnsembleCanada#Floor_Plan_of_Building|Green Room - Victoria Hall]])''' available to you as well as a quiet space. When participants are in sessions, expect the main areas to be a bit more on the quiet side as well.

If you are in need of support at any time, or need to switch roles, feel free to drop a message or call Colleen (819-360-0852) or Kayleigh (506-654-3907). We are here to look after you, too!

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- Various tasks as needed

|'''Timing: 1pm to 4pm on December 16 at 111 Sussex'''

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~~Musharraf Sodiqova,~~ Eric Shoesmith, Abe Greenspoon~~, Amy Hu~~, Glenn Waters, Ali Feroz, Tracey Peever~~, Victoria Simba~~, Dana Clarke, Caroline Leroux, Maddy Ewins, Tara Shapransky, Melissa Valencia, Chris Morrissy~~, Hamid Mohmand, Corrina Gavan~~, Ihsen Keffala, Andrea Hill

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Eric Shoesmith, Abe Greenspoon, Glenn Waters, Ali Feroz, Tracey Peever, Dana Clarke, Caroline Leroux, Maddy Ewins, Tara Shapransky, Melissa Valencia, Chris Morrissy, Ihsen Keffala, Andrea Hill

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|'''Registration'''

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'''Team Leader: Ashley Evans''' '''|''' Call/text: 204-228-7373 | Walkie-talkie

|'''Timing: 7:30am to 9:00am Registration and 9:00am to 10:10am helping with pitch activity'''

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Zoe Langevin, Ali Feroz, Glenn Waters, Christina Prozes, Musharraf Sodiqova, ~~Anu Shukla-jones,~~ Glennys Egan, Holly Grenier, Christopher Morrissy, Audrey Tong, Andrea Hill

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Zoe Langevin, Ali Feroz, Glenn Waters, Christina Prozes, Musharraf Sodiqova, Glennys Egan, Holly Grenier, Christopher Morrissy, Audrey Tong, Andrea Hill

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|'''Greeters, Breakout Room Set-up'''

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'''Team Leader: Colleen Tiernan |''' Call/text: 819 360 0852 | Walkie-talkie

|'''Morning Greeter Shift Timing: 8:00am to 12:30pm'''

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Nadia Karmali, Glenn Waters~~, Christine Baillargeon~~, Brian Kowaluk, Sarah Chan, Michel Asboth, Audrey Tong, Victoria Patacairk

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Nadia Karmali, Glenn Waters, Brian Kowaluk, Sarah Chan, Michel Asboth, Audrey Tong, Victoria Patacairk, Nicola Cameron, Diana Rocabaltzis, Barbara Omolewa, Shereen Miller

'''Afternoon Greeter Shift Timing: 12:30pm to 4:30pm'''

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'''Team Leader: Colleen Tiernan |''' Call/text: 819 360 0852 | Walkie-talkie

|'''Tear Down - 5pm until finished!'''

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~~Musharraf Sodiqova,~~ Eric Shoesmith, Valerie Gaudreault, Abe Greenspoon, Amy Hu, Glenn Waters, Ali Feroz, Tracey Peever~~, Victoria Simba~~, Dana Clarke, Caroline Leroux, Maddy Ewins, Tara Shapransky, Melissa Valencia, Chris Morrissy, Romie Gracia~~, Sarah Crowe~~, Jennifer Harju~~, Hamid Mohmand~~, Lawrence Humber

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Eric Shoesmith, Valerie Gaudreault, Abe Greenspoon, Amy Hu, Glenn Waters, Ali Feroz, Tracey Peever, Dana Clarke, Caroline Leroux, Maddy Ewins, Tara Shapransky, Melissa Valencia, Chris Morrissy, Romie Gracia, Jennifer Harju, Lawrence Humber

'''''Anyone else available that can stick around is welcome! Thank you!'''''

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#* You can use a wide range of different techniques, from an organic conversation with no structure, all the way to an experienced facilitator using the 1-2-4-All approach (see Breakout Session Guide)

#* In a nutshell our aim is to facilitate a shared understanding, exploration of opportunities, and to id practical actions (check out the break session guide for more details)

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# '''How is the room set-up, is there a cap on numbers?:'''

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#* The rooms are different sizes, there may be up to 40 chairs set-up in a circle in the room

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#* When the chairs are full, the room is full and participants are invited to attend another session

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# '''What materials are available to facilitate?'''

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#* There will be flip charts, post-it notes, markers, tape in the room – please feel free to use these supplies

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# '''What if I only speak English and am facilitating, are participants able to speak their official language of their choice?'''

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#* There is a full stream of French breakout sessions organized for the day, with facilitators and note-takers that speak and understand French

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#* Participants are free to speak in the official language of their choice – the good news is that Ottawa is very bilingual – you can be sure that someone in your room understands and speaks both languages and will be able to pitch in and help you out if something comes up!

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# '''What parking is available?'''

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#* Paid parking ($12) is available but very limited with no in-and-out privileges

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#* We strongly encourage you to use public transportation when possible

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#* For those using the parking garage, please use the “D” doors identified as the “D – Bytown Pavilion”, the elevators at that entrance will take you right up to the Victoria Hall on the first level

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#* Parking should be paid inside the building using cash or credit card

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# '''What will the end of the day be like? Will there be a rollup?'''

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#* There is a closing ceremony

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#* The roll-up of the sessions notes will be done later, so this is why we have note-takers organized for each session. Also, please save and bring back to the volunteer room all of your valuable flip charts!

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# '''What about lunch?'''

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#* Lunch will not be provided, but there is a cafeteria on site as well as microwave

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#* There will be light snacks available in the volunteer room to keep you going!

Kayleigh.chaston-vickers

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edits

Changes

OneTeamGov Canada: Ottawa Unconference Volunteer Guide (view source)

Revision as of 12:39, 1 March 2024