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ISC/CIRNAC YPN Terms of Reference (view source)
Revision as of 13:04, 22 July 2020
, 13:04, 22 July 2020no edit summary
'''1.0 WHO WE ARE'''
'''1.0 WHO WE ARE'''
Crown-Indigenous Relations and Northern Affairs Young Professionals Network (CIRNAC-YPN), is an open and inclusive network, consisting primarily of young professionals but open to all employees interested in continuing their professional development.
Crown-Indigenous Relations and Northern Affairs Young Professionals Network (CIRNAC-YPN), is an open and inclusive network, consisting primarily of young professionals but open to all employees interested in continuing their professional development.
As employees of this department, we acknowledge with gratitude and respect that the Headquarters office is located on the traditional and unceded Algonquin and Anishinaabe territory. In alignment with the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples, we strive to ensure this network is inclusive of all young professionals, in particular for Indigenous employees, considering the nature of our work, and that our events recognize the history and legacy of the department.
As employees of this department, we acknowledge with gratitude and respect that the Headquarters office is located on the traditional and unceded Algonquin and Anishinaabe territory. In alignment with the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples, we strive to ensure this network is inclusive of all young professionals, in particular for Indigenous employees, considering the nature of our work, and that our events recognize the history and legacy of the department.
'''2.0 MISSION STATEMENT'''
'''2.0 MISSION STATEMENT'''
CIRNAC-YPN works to…
CIRNAC-YPN works to…
* Give young professionals a voice and increase their visibility within CIRNAC and the larger public service;
* Give young professionals a voice and increase their visibility within CIRNAC and the larger public service;
'''3.0 VISION STATEMENT'''
'''3.0 VISION STATEMENT'''
CIRNAC-YPN will be a sustainable, vital element of CIRNAC that fosters a growing culture of:
CIRNAC-YPN will be a sustainable, vital element of CIRNAC that fosters a growing culture of:
1) learning and career development,
1) learning and career development,
'''5.0 STRUCTURE'''
'''5.0 STRUCTURE'''
''5.1 Membership – What is a Young Professional?''
''5.1 Membership – What is a Young Professional?''
Membership in CIRNAC-YPN is open to all employees of CIRNAC in the National Capital Region and the regional offices.
Membership in CIRNAC-YPN is open to all employees of CIRNAC in the National Capital Region and the regional offices.
Membership is not required to participate in events held by CIRNAC-YPN, but it comes with certain benefits and responsibilities, as described below.
Membership is not required to participate in events held by CIRNAC-YPN, but it comes with certain benefits and responsibilities, as described below.
General Members
General Members
Any CIRNAC employee who joins the distribution list becomes a general member.
Any CIRNAC employee who joins the distribution list becomes a general member.
General members can…
General members can…
''5.2 Executive Committee''
''5.2 Executive Committee''
Positions on the Executive Committee are filled by election or appointment (see Section 6.3).
Positions on the Executive Committee are filled by election or appointment (see Section 6.3).
The YPN Executive Committee will consist of…
The YPN Executive Committee will consist of…
* two (2) Co-chairs (at least one in the NCR)
* two (2) Co-chairs (at least one in the NCR)
* as required Initiative Leads
* as required Initiative Leads
<u>Chairs</u>
Assigned by: election
Assigned by: election
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Identify current and potential network priorities.
* Identify current and potential network priorities.
* Represent CIRNAC-YPN at meetings of the National Capital Region (NCR) YPN, and bring updates from those meetings to the CIRNAC-YPN general meetings.
* Represent CIRNAC-YPN at meetings of the National Capital Region (NCR) YPN, and bring updates from those meetings to the CIRNAC-YPN general meetings.
Vice Chair
<u>Vice Chair</u>
Assigned by: election
Assigned by: election
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Assist the Chair in all related responsibilities.
* Assist the Chair in all related responsibilities.
* Act as the primary backup for either the Treasurer or Head of Comms (one each).
* Act as the primary backup for either the Treasurer or Head of Comms (one each).
<u>Treasurer</u>
Assigned by: election
Assigned by: election
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Develop and maintain a Master Budget.
* Develop and maintain a Master Budget.
* Prepare a budget for the discussion and approval of the Executive Committee for the upcoming calendar year based on current resources and priorities.
* Prepare a budget for the discussion and approval of the Executive Committee for the upcoming calendar year based on current resources and priorities.
<u>Head of Communications</u>
Assigned by: election
Assigned by: election
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Develop and maintain a Communications Plan.
* Develop and maintain a Communications Plan.
* Make recommendations to the Executive Committee for the upcoming calendar year based on member feedback (i.e. surveys).
* Make recommendations to the Executive Committee for the upcoming calendar year based on member feedback (i.e. surveys).
<u>Head of YPN Affairs</u>
Assigned by: appointment / self-identified
Assigned by: appointment / self-identified
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Develop and maintain relations with other YPNs in the federal family.
* Develop and maintain relations with other YPNs in the federal family.
* Identify and pursue opportunities for collaboration with these communities.
* Identify and pursue opportunities for collaboration with these communities.
<u>Head of CIRNAC Affairs/Diversity & Inclusion Employee Co-Champion for Youth</u>
Assigned by: appointment / self-identified through the Diversity & Inclusion Team
Assigned by: appointment / self-identified through the Diversity & Inclusion Team
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Report on developments, initiatives and issues/challenges to the DG-level Champion and Senior Management Table at CIRNAC.
* Report on developments, initiatives and issues/challenges to the DG-level Champion and Senior Management Table at CIRNAC.
* Identify and pursue opportunities for collaboration with these communities.
* Identify and pursue opportunities for collaboration with these communities.
<u>Regional Representative(s)</u>
Assigned by: appointment / self-identified
Assigned by: appointment / self-identified
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Attend YPN committee meetings with the purpose of reporting on activities taking place in the regions, while also staying informed on what is taking place in HQ and other regions.
* Attend YPN committee meetings with the purpose of reporting on activities taking place in the regions, while also staying informed on what is taking place in HQ and other regions.
* Identify how HQ and regions can collaborate on initiatives.
* Identify how HQ and regions can collaborate on initiatives.
<u>Student Representative(s)</u>
Assigned by: appointment / self-identified
Assigned by: appointment / self-identified
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Attend YPN committee meetings with the purpose of reporting on activities of the various student networks at CIRNAC/ISC.
* Attend YPN committee meetings with the purpose of reporting on activities of the various student networks at CIRNAC/ISC.
* Engage in cross-promotion of YPN events across the student networks, ensuring that students in the department are aware of YPN events and activities.
* Engage in cross-promotion of YPN events across the student networks, ensuring that students in the department are aware of YPN events and activities.
<u>Indigenous Advisor/Representative</u>
Assigned by: appointment / self-identified
Assigned by: appointment / self-identified
Minimum term: 1 year
Minimum term: 1 year
Responsibilities:
Responsibilities:
* Provide an Indigenous lens to all YPN events and initiative, including providing feedback and advice on how events could be more inclusive and respectful of Indigenous employees, cultures and knowledge.
* Provide an Indigenous lens to all YPN events and initiative, including providing feedback and advice on how events could be more inclusive and respectful of Indigenous employees, cultures and knowledge.
* Provide advice and guidance on how the YPN will assist with implementing various Calls to Actions.
* Provide advice and guidance on how the YPN will assist with implementing various Calls to Actions.
<u>Initiative Lead(s)</u>
Assigned by: appointment / self-identified
Assigned by: appointment / self-identified
Minimum term: 4 mths
Minimum term: 4 mths
Responsibilities:
Responsibilities:
* Lead in the delivery of a particular event or service — these may be ongoing or recur on a regular basis (i.e. annually).
* Lead in the delivery of a particular event or service — these may be ongoing or recur on a regular basis (i.e. annually).
* Provides support to Initiative Leads and other Committee Members as needed.
* Provides support to Initiative Leads and other Committee Members as needed.
6.0 EXECUTION
'''6.0 EXECUTION'''
''6.1 General Meetings''
''6.1 General Meetings''
* Ideally, general meetings will be held biweekly, for one hour each.
* Ideally, general meetings will be held biweekly, for one hour each.
* Simple majority is required to complete the election.
* Simple majority is required to complete the election.
* The elected officer holds the position until stepping down or losing member status.
* The elected officer holds the position until stepping down or losing member status.
Appointment
<u>Appointment</u>
* The Chair can make an appointment whenever an appointed position becomes vacant, or whenever a position is created for a new initiative, committee, etc.
* The Chair can make an appointment whenever an appointed position becomes vacant, or whenever a position is created for a new initiative, committee, etc.
* Any YPN Member, if seconded by a YPN Member, is eligible to self-identify their interest for appointed positions.
* Any YPN Member, if seconded by a YPN Member, is eligible to self-identify their interest for appointed positions.
* Any use of funds will be conducted in compliance with the Values & Ethics Code for the Public Service.
* Any use of funds will be conducted in compliance with the Values & Ethics Code for the Public Service.
''6.5 Core Events & Initiatives''
''6.5 Core Events & Initiatives''
These event ideas are for discussion at this time, and will be amended following the first few meetings of the YPN.
These event ideas are for discussion at this time, and will be amended following the first few meetings of the YPN.
Events
Events
* Event with Canada Roots Exchange
* Event with Canada Roots Exchange
<u>Initiatives</u>
* Job shadowing/Mentorship
* Job shadowing/Mentorship
* Lunch & Learns (1 potentially with Canada Roots Exchange?)
* Lunch & Learns (1 potentially with Canada Roots Exchange?)
'''7.0 AMENDMENTS'''
'''7.0 AMENDMENTS'''
Proposed amendments should be identified in “track changes” to the Terms of Reference in current use, and submitted to the Chair and Vice Chairs for decision at the next general meeting. The Chair or Vice Chairs must send copies of the proposed amendments to all Voting Members no less than three (3) days prior to that meeting.
Proposed amendments should be identified in “track changes” to the Terms of Reference in current use, and submitted to the Chair and Vice Chairs for decision at the next general meeting. The Chair or Vice Chairs must send copies of the proposed amendments to all Voting Members no less than three (3) days prior to that meeting.
These Terms of Reference may be amended by a successful simple majority vote.
These Terms of Reference may be amended by a successful simple majority vote.