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GC Enterprise Architecture/Enterprise Solutions (view source)
Revision as of 14:29, 21 August 2020
, 14:29, 21 August 2020→Determining what Constitutes an Enterprise-wide Initiative
Enable interoperability based on standard components and solutions. Minimize the number and complexity of the interfaces.
Enable interoperability based on standard components and solutions. Minimize the number and complexity of the interfaces.
== Benefits of Enterprise Solutions/Shared Services ==
== Benefits of Enterprise Solutions/Shared Services ==
• Maximize enterprise investment by consolidating solutions into Enterprise Solutions, based on Business Capability Model (BCM)
• Maximize enterprise investment by consolidating solutions into Enterprise Solutions, based on Business Capability Model (BCM)
== Critical Success Factors ==
In order to effectively realize this Vision, there are a number of principles that should be considered:
· '''Alignment:''' Ensure that the initiative aligns to the near and long-term business objectives of the organizations being affected
· '''Needs Assessment:''' Identify users' needs at the beginning; this also includes cost considerations (projects delivered on time and on budget).
· '''Governance:''' Create clear lines for approval and decision making; and ensure that there is accountability at all levels
· '''Flexibility:''' Determine the capability of organization(s) to implement the project effectively and quickly to maximize the gains of engaging in an enterprise wide initiative
· '''Optimization and Sequencing:''' Ensure that the right people are doing the right work at the right time
· '''Evaluating:''' Assess and adjust project deliverables and milestones continually throughout the process:
== Determining what Constitutes an Enterprise-wide Initiative ==
To be considered an enterprise-wide initiative, a project must meet five criteria which distinguish it from department-specific initiatives:
{| class="wikitable"
|
|'''''Enterprise-wide Initiative'''''
|'''''Department-specific Initiative'''''
|-
|'''''Objective'''''
|''Standardize and consolidate internal or external operations to address a common business need.''
|''Separate internal or external operations to addresses a mandate-specific business need.''
|-
|'''''Scope'''''
|''Impacts whole of government.''
|''Impacts individual departments.''
|-
|'''''Investment'''''
|''Requires significant investment and formal approvals (i.e. Cabinet and/or TB), and affects existing accountabilities.''
|''May or may not require significant investment and formal approvals; does not affect existing accountabilities.''
|-
|'''''Duration'''''
|''Involves long-term solutions.''
|''Involves short, medium or long-term solutions.''
|-
|'''''Discretion'''''
|''Participation is mandatory.''
|''(Not applicable.)''
|}
== When to Pursue an Enterprise-wide Solution ==
If a potential initiative meets the five criteria for enterprise-wide initiatives, as outlined above, the decision whether to pursue such an approach will be based on the assessment of seven additional criteria which address value for money and feasibility. Overall, decisions will be based on net value (overall) as individual criteria might be in conflict.
'''''Value for Money'''''
· '''Value:''' Does it represent a net improvement in value for money—i.e. economy, efficiency and effectiveness—as compared to the status quo/other options? (See Annex 1 for specific checklist.)
· '''Interdependencies:''' Is an enterprise-wide approach required to support other interconnected initiatives?
· '''Risk:''' Does it reduce operational risk through enhanced operational security and integrity? Are the respective risks of pursuing an enterprise-wide approach less than those of adopting department-specific approaches?
'''''Feasibility'''''
· '''Timing:''' Is the timing favourable for such an initiative given the current context and competing priorities?
· '''Equity''': Will it result in equitable and consistent treatment across departments?
· '''Funding:''' Is funding available, aligned with current priorities, and recommendable in light of opportunity costs? Are the long-term total costs of not proceeding (e.g. continuing to pay for the maintenance of silo’d legacy infrastructure) greater than those of adopting an enterprise-wide approach? Are the individual and collective financial impacts on departments a net benefit?
· '''Capacities:''' Is there an existing organization (e.g. a common service organization) that could provide the service? Is there a lead organization or cluster with the necessary resources, expertise and commitment to successfully execute?
== Service & Digital Target Enterprise Architecture ==
== Service & Digital Target Enterprise Architecture ==