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GC Enterprise Architecture/Board/When to come (view source)
Revision as of 14:08, 22 February 2023
, 14:08, 22 February 2023no edit summary
* Look at <u>[[GC_Enterprise_Architecture/Board/Forward_Agenda| forward agenda]]</u> and send a request to <u>[mailto:EA.AE@tbs-sct.gc.ca EA team]</u> to schedule a date
* Look at <u>[[GC_Enterprise_Architecture/Board/Forward_Agenda| forward agenda]]</u> and send a request to <u>[mailto:EA.AE@tbs-sct.gc.ca EA team]</u> to schedule a date
* To know when to submit your first draft for GC EARB, please use the following <u><b>[[Media:GC EARB - Document timeline planner.xlsx|Document Timeline Planner]]</u></b> tool.
* To know when to submit your first draft for GC EARB, please use the following <u><b>[[Media:2023-02-22_-_GC_EARB_-_Document_timeline_planner.xlsx|Document Timeline Planner]]</u></b> tool.
* Complete a draft of the <u>GC EARB Presenter Template ([[Media:2022-11-30_GC_EARB_Presenter_GENERAL_EN.pptx|English Template]] / [[Media:2022-11-30_GC_EARB_Presenter_GENERAL_FR.pptx|French Template]])</u>. For items that are informational or follow-up reports on conditions or actions from previous presentations, and where there are no concerns to raise, can be considered as “consent agenda items.” The review agenda items are not allocated any presentation time at the meeting. Departments are requested to use the Condition Templates <u>[[Media:GCEARB Condition Template (DRAFT).pptx|DRAFT English GC EARB Condition Template]] / [[Media:GCEARB Condition Template (DRAFT)-FR.pptx|DRAFT French GC EARB Condition Template]]</u> to demonstrate compliance with conditions.
* Complete a draft of the <u>GC EARB Presenter Template ([[Media:2022-11-30_GC_EARB_Presenter_GENERAL_EN.pptx|English Template]] / [[Media:2022-11-30_GC_EARB_Presenter_GENERAL_FR.pptx|French Template]])</u>. For items that are informational or follow-up reports on conditions or actions from previous presentations, and where there are no concerns to raise, can be considered as “consent agenda items.” The review agenda items are not allocated any presentation time at the meeting. Departments are requested to use the Condition Templates <u>[[Media:GCEARB Condition Template (DRAFT).pptx|DRAFT English GC EARB Condition Template]] / [[Media:GCEARB Condition Template (DRAFT)-FR.pptx|DRAFT French GC EARB Condition Template]]</u> to demonstrate compliance with conditions.
* Email the draft GC EARB presentation to the <u>[mailto:EA.AE@tbs-sct.gc.ca EA team]</u> (EA.AE@tbs-sct.gc.ca)
* Email the draft GC EARB presentation to the <u>[mailto:EA.AE@tbs-sct.gc.ca EA team]</u> (EA.AE@tbs-sct.gc.ca)
== Meeting Logistics – How It Works ==
== Meeting Logistics – How It Works ==
=== Minimum 3 weeks ahead ===
=== Minimum 4 weeks ahead ===
* You send your draft version of the GC EARB deck (can be either English or French) to TBS GC EA team
* You send your draft version of the GC EARB deck (can be either English or French) to TBS GC EA team
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=== 1 week ahead ..... ===
=== 2 weeks ahead of EARB ..... ===
* '''Thursday (end of day): Draft English deck for the co-chair pre-brief is due'''.
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=== 1 Week ahead of EARB ...... ===
* Thursday: Co-chair pre-brief happens and any final feedback from them will be shared with you
* Thursday: Co-chair pre-brief happens and any final feedback from them will be shared with you
* '''Friday (end of day): FINAL presentation materials (BOTH French and English) is due'''
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=== Week of EARB ...... ===
=== Week of EARB ...... ===
* The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people) and other audiences that may be required
* The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people) and other audiences that may be required
* Packages are prepared and distributed to GC EARB members for their review prior to the scheduled meeting.
* Packages are prepared and distributed to GC EARB members for their review prior to the scheduled meeting.
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=== Minimum 2-3 semaines à l’avance, idéalement 4-6 semaines à l’avance ===
=== Minimum 4 semaines à l’avance, idéalement 5-6 semaines à l’avance ===
* L'equipe d'AI à SCT partage votre brouillon avec les autres experts en la matière (EM) de la cybersécurité du SCT, CCCS, SSC AI, etc.
* L'equipe d'AI à SCT partage votre brouillon avec les autres experts en la matière (EM) de la cybersécurité du SCT, CCCS, SSC AI, etc.
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=== 1 semaine à l’avance..... ===
=== 2 semaines à l’avance..... ===
* '''Jeudi (fin de journée) : Le projet de pont en anglais pour le pré-brief du co-président est dû'''
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=== 1 semaine à l'avance .... ===
* Jeudi : Le pré-briefing du coprésident aura lieu et toute rétroaction finale de leur part sera partagée
* Jeudi : Le pré-briefing du coprésident aura lieu et toute rétroaction finale de leur part sera partagée
* '''Vendredi(fin de journée) : Le matériel de présentation FINAL (Français et en anglais) est dû'''
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=== Semaine du CEAI .... ===
=== Semaine du CEAI .... ===
* Le Secrétariat adressera les invitations au calendrier aux présentateurs (généralement 1 à 2 personnes)
* Le Secrétariat adressera les invitations au calendrier aux présentateurs (généralement 1 à 2 personnes)
* Les trousses sont préparées et distribuées aux membres du CEAI GC pour examen avant la réunion prévue.
* Les trousses sont préparées et distribuées aux membres du CEAI GC pour examen avant la réunion prévue.