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In the High-level Design major task, sessions will take place to validate the future state GC business process flows for the end-to-end EPS processes, which will confirm EPS business requirements. First, current-state business processes from both PSPC and other government departments will be compared. The future-state discussions will include recommendations for streamlining and standardizing end-to-end processes. The future-state GC business processes will include recommendations for re-engineering and streamlining end-to-end processes.
Week 1: Current State (Upstream)
August 20th: Source to Contract
Session Objective: Understand the Source to Contract process today; people, process, tech, issues. • Link to session agenda • Link to Presentation • Link to Meeting Minutes
August 21st (AM): Contract Complexity
Session Objectives: Understand the complexities in contracting: contract clauses, simplification, complexity, and risk assessment processes (risk-based approvals, complex contracting for major procurement). • Link to session agenda • Link to presentation • Link to meeting minutes
August 21st (PM): E-Tendering (GETS)
Session Objectives: Understand the E-Tendering process; people, process, tech, issues. • Link to session agenda • Link to presentation • Link to meeting minutes
August 22nd (AM): Supplier Enablement
Session Objective: Supplier onboarding, channels, process, policies. • Link to session agenda • Link to presentation • Link to meeting minutes
August 23rd: Source to Contract (GC)
Session Objective: Discuss variations in source to contract across government departments. • Link to session agenda • Link to presentation • Link to meeting minutes
Week 2: Current State (Downstream)
August 27th: Procure to Pay
Session Objective: Understand the P2O (including catalogues) process today: people, process, tech, issues. • Link to session agenda • Link to presentation • Link to meeting minutes
August 28th: Services Procurement
Session Objective: Understand the Services Procurement process today: people, process, tech, issues. • Link to session agenda • Link to presentation • Link to meeting minutes
August 23rd: Current State - Master Data - Vendor/Item
Session Objective: Understand the vendor and item master management process today: people, process, tech, issues. • Link to session agenda • Link to presentation • Link to meeting minutes
August 24th: Procure to Pay (OGDs - Goods and Services)
Session Objective: Discuss variation across departments. • Link to session agenda • Link to presentation • Link to meeting minutes
Week 3: Fit-Gap Analysis and Requirements Validation
September 5th(AM): Ariba/Fieldglass Demos (Acquisitions Program + OGDs)
Session Objective:SAP Ariba/FG demo to PSPC EPS team • Link to session agenda • Link to presentation • Link to meeting minutes
September 5th(PM): Supplier Enablement (External)
Session Objective: Gain supplier community input. • Link to session agenda • Link to presentation • Link to meeting minutes
September 6th: Fit-gap Analysis Validation
Session Objective: Playback fit-gap analysis and requirements to PSPC for validation. • Link to session agenda • Link to presentation • Link to meeting minutes
Week 4: Future State Design Vision
September 10th (PM): Procurement Modernization
Session Objective: Envisioning Procurement Modernization. • Link to session agenda • Link to presentation • Link to meeting minutes
September 11th (AM): Business Blueprint
Session Objective: Envisioning the end to end business (Procurement) blueprint. • Link to session agenda • Link to presentation • Link to meeting minutes
September 11th (PM): Procurement Roadmap
Session Objective: Envisioning the initial roadmap. • Link to session agenda • Link to presentation • Link to meeting minutes
September 12th: Upstream
Session Objective: End to end business process framework workshop. • Link to session agenda • Link to presentation • Link to meeting minutes
September 13th: Downstream
Session Objective: End to end business process framework workshop. • Link to session agenda • Link to presentation • Link to meeting minutes
Week 5: Future State Design - Business Processes
September 19th: Business Process Design (AP + OGD)
Session Objective: Business process validation workshop (upstream) • Link to session agenda • Link to presentation • Link to meeting minutes
September 20th: Business Process Design (AP + OGD)
Session Objective: Business process validation workshop (downstream) • Link to session agenda • Link to presentation • Link to meeting minutes
