Difference between revisions of "Community of Official Languages/Newsletter"

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<div style="width:80%; margin: 0 0 15px 8px">{{Main page box (left)|border-color=#005172|background=#005172|colour=white| title= <span style="font-family: Arial; font-size: 18pt; color: white">The OL Connection</span>||content=
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<div style="width:80%; margin: 0 0 15px 8px">{{Main page box (left)|border-color=#005172|background=#005172|colour=white| title= <span style="font-family: Arial; font-size: 18pt; color: white">The OL Connection: December 2020</span>||content=
 
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<b><u>[[Media: Newsletter_-_August_2020_--_Infolettre_-_aout_2020.pdf|August 2020]]</b></u><br>  
+
<b><u>Save the date! 2021 Best Practices Forum in Official Languages</u></b><br>  
−
<b>Headlines</b><br>
+
<br>
−
Linguistic Duality Day – Events, Activities and Promotional Material<br>
+
The Council of the Network of Official Languages Champions, the Department of Canadian Heritage and the Treasury Board of Canada Secretariat are pleased to invite you to the Best Practices Forum on Official Languages, which will take place on <b>March 3, 2021.</b><br>
−
Reminder: Informal Consultation <br>
 
 
<br>
 
<br>
−
 
+
The Forum will be open to all Public Service employees and this year’s theme will be diversity and inclusion.<br>
−
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[[File:Tools.jpg|80px|left|alt=Intro icon]]
 
−
<b> Toolbox for the Official Languages Maturity Model (OLMM) exercise</b><br>
 
−
<b><i>Do you have tools and best practices to share?</b></i>
 
 
<br>
 
<br>
−
(Published July 13, 2020)<br>
+
On the agenda are two virtual talks organized in partnership with the Canada School of Public Service:<br>
 
<br>
 
<br>
−
The Office of the Commissioner of Official Languages' Official Languages Maturity Model (OLMM) is a tool that helps federal institutions assess the maturity of their OL practices and processes, identify their strengths and areas of improvement, and chart a path forward. You can learn more about the OLMM <span style="color:#3095B4;"> [https://www.clo-ocol.gc.ca/en/ol-maturity-model here.]</span><br>
+
*<b>10:30 a.m. to 12:00 p.m.</b>: A discussion on the tools developed to create a linguistically safe and inclusive workplace.
 +
*<b>1:30 p.m. to 3:00 p.m.</b>: A discussion on leadership in the promotion of English and French.
 
<br>
 
<br>
−
At the virtual meetings of the advisory committees on official languages held on June 22, 2020, the Canada Revenue Agency and the Canadian Food Inspection Agency were invited to share the experience of an OLMM review, which began in May 2019. This allowed meeting participants to gain insight into the issues and the level of effort required when completing the exercise. <br>
+
In parallel, various online activities will be organized throughout the week, including the presentation of various kiosks and videos presenting best practices. More details to follow in early 2021.<br>
 
<br>
 
<br>
−
To help federal institutions conduct the OLMM review, the OLCE will create a toolbox of templates and materials used by organizations that have undergone an OLMM exercise. <br>
+
We invite you to contribute to this event in your own way:<br>
 +
*Have you developed an innovative initiative that could be showcased?
 +
*Did you produce a video on the theme of official languages that could be featured?
 +
*Would you like to reserve a virtual kiosk to present your best practices that could be useful to other organizations?
 
<br>
 
<br>
−
We need your help to populate that toolbox! If you have completed the exercise and developed templates, forms or any other information that could help other organizations, please let us know at {{em|OLCEInformationCELO@tbs-sct.gc.ca}}. All tools included in the toolkit will be credited to the institution that developed them and we will check with you before posting anything.
+
If you answered “yes” to any of these questions, please fill out <b>[[Media: 2021Forum-Form.docx | this form]]</b> and email it to {{em|OLCEInformationCELO@tbs-sct.gc.ca}} before January 11, 2021. Your material could be selected and showcased during the Forum. Of course, you are welcome to take full advantage of this learning activity without presenting an initiative or reserving a kiosk.<br>
 
<br>
 
<br>
 
----
 
----
−
[[File:guide.png|80px|left|alt=Intro icon]]
+
<b><u>Preparation for the consultation on the Directive on the implementation of Official Languages Regulations</b></u><br>
−
<b>Guide on official languages and telework</b> (Published July 13, 2020)<br>
 
 
<br>
 
<br>
−
The COVID-19 pandemic abruptly changed the way most public servants work. To help employees cope with the new reality of working remotely, the Government of Canada recently published a series of guidelines ranging from workspace design at home to maintaining well-being, network use, work management, connectivity, linguistic duality and inclusion. <br>
+
During the advisory committee meetings on October 28, we provided some basic training on the Official Languages (Communications with and Services to the Public) Regulations (the Regulations) and on the Regulations Re-Application Exercise (OLRRE).<br>  
 
<br>
 
<br>
−
We encourage you to <span style="color:#3095B4;">[https://www.canada.ca/en/government/publicservice/covid-19/working-remotely.html#toc06 consult the publication,]</span> which includes useful reminders that can help employees respect linguistic duality when working remotely. <br>
+
As part of that training, we informed you about the need to review the <i>Directive on the Implementation of the Official Languages (Communications with and Services to the Public) Regulations</i> (the Directive) and the fact that we would like to consult you about this.<br>  
 
<br>
 
<br>
−
Do you have any comments? Let us know on the discussion post in the Community of Official Languages <span style="color:#3095B4;">[https://account.gccollab.ca/login/ GCcollab]</span> group! <br>
+
This consultation will take place at one of the meetings of the Departmental Advisory Committee on Official Languages (DACOL) and the Crown Corporations Advisory Committee on Official Languages (CCACOL) this winter.<br>  
 
<br>
 
<br>
−
----
+
In preparation for the discussion, you may wish to consult <b>[https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=26163 the Directive]</b> and <b>[[Media:Summary table – discussion topics and questions.pdf | this document on the discussion topics and questions]]</b>, which will help familiarize yourself with the items that we will be consulting you on (e.g. how the provision on schools will be applied, how rules regarding consultations with communities served by multiple offices providing the same services should unfold, what improvements may be made to Burolis etc.).<br>
−
<b>Assessment of official languages in the appointment process</b> (Published July 13, 2020)<br>
+
<br>
 +
<b>[[Media:The Official Languages (Communications with and Services to the Public) Regulations and the Official Languages Regulations Re-Application Exercise.pdf | Found here]]</b> for your reference is a copy of the presentation that went with the training on the Regulations and the OLRRE.<br>  
 
<br>
 
<br>
−
Official languages play an important role in the appointment process. To ensure an appointment is based on merit, the person appointed must meet each of the essential qualifications, including the official language proficiency designated for the position. <br>
+
If you were not at the basic training on the Regulations and the OLRRE on October 28, 2020, but are interested in this presentation, contact us at {{em|OL-Regulations-Reglement-LO@tbs-sct.gc.ca}}. We will be arranging a second virtual training session for those who would like to receive it.<br>
 
<br>
 
<br>
−
To answer questions about the assessment of official languages in an appointment process, the Public Service Commission recently published Frequently Asked Questions. <span style="color:#3095B4;">[https://www.canada.ca/en/public-service-commission/services/appointment-framework/guides-tools-appointment-framework/assessment-official-languages-appointment-process.html Click here]</span> for more information. <br>
 
 
<br>
 
<br>
−
----  
+
----
−
[[File:Contact_us_image.png|80px|left|alt=Intro icon]]
+
<b><u>Official Languages MS Teams Backgrounds </b></u><br>
−
<b> Contacting the Official Languages Centre of Excellence</b> (Published July 13, 2020)<br>
 
 
<br>
 
<br>
−
To ensure effective communications during the upcoming vacation season, please continue to send your questions and requests to the appropriate generic mailbox: <br>
+
Would you like to use an official languages-themed background during your next virtual meeting?<br>
 
<br>
 
<br>
−
<b>Policy, Community Outreach and Engagement</b><br>
+
We have exactly what you need!<br>
−
 
+
<br>
−
(Policy interpretation requests, general requests, committees and events) <br>
+
We are pleased to offer you a selection of backgrounds, which you can download and use for your meetings on Teams. These backgrounds were created by the Creative Services team in collaboration with the Human Resources and Official Languages Branch of TBS. They were designed as part of the celebrations surrounding Linguistic Duality Day to promote bilingual virtual meetings.<br>  
−
{{em|OLCEInformationCELO@tbs-sct.gc.ca}}<br>
 
 
<br>
 
<br>
−
<b>Regulations Management System (RMS)</b><br>
+
If you want to change what appears behind you during a virtual meeting, Teams offers a predetermined selection of backgrounds that you can upload. However, you can also upload a background of your choice.<br>
−
{{em|info-ollo@tbs-sct.gc.ca}} <br>
 
 
<br>
 
<br>
−
<b>Official Languages Regulations Team</b><br>
+
<b>[[Media: Generic_OL_Backgrounds_-_Arrière-plans_générique_LO.zip  | Click here]]</b> to access the generic backgrounds that you can use during your MS Teams meetings to promote the use of both official languages, as well as the instructions on how to upload and use the backgrounds in MS Teams.<br>  
−
{{em|OL-Regulations-Reglement-LO@tbs-sct.gc.ca}} <br>
 
 
<br>
 
<br>
−
<b>Annual Review on Official Languages</b><br>
+
The files are also available on the Community of Official Languages GCcollab page under the “files” tab.<br>
−
{{em|OLReview-BilanLO@tbs-sct.gc.ca}} <br>
 
 
<br>
 
<br>
−
Additionally, you can find contact information for our official languages’ partners on the <span style="color:#3095B4;">[https://wiki.gccollab.ca/Community_of_Official_Languages/Contact Community of Official Languages]</span> GCwiki page. <br>
 
 
<br>
 
<br>
 
----
 
----
−
 
+
<b><u>Bilingual Meeting Invitation Template for MS Teams</b></u><br>
−
[[File:guide.png|80px|left|alt=Intro icon]]
+
<br>
−
<b>Guide to Non-Imperative Staffing</b> (Published May 20, 2020)<br>
+
The Official Languages Centre of Excellence consulted with TBS’ internal IT services team to find a solution to an issue that has been identified in many federal departments: unilingual automatically generated meeting coordinates from MS Teams. Meeting invitations in MS Teams are generated in the language of the user’s interface: either English or French.<br>
 +
<br>
 +
As a best practice, and depending on your department’s region and status, often as an obligation, meeting invitations should be sent in both official languages, simultaneously.<br>
 +
<br>
 +
You can create a bilingual MS Teams meeting invitation with this template!<br>
 +
<br>
 +
<b>[[Media: MS_Teams_Bilingual_Meeting_-Template_Modèle_-_MS_Teams_invitation_bilingue.pdf | Download the template and instructions here]]</b>.<br>
 +
<br>
 +
The OLCE would like to thank Marc-Antoine Cotnoir-Roy for this helpful and creative solution that we encourage you to save and share with your colleagues.<br>
 
<br>
 
<br>
−
Non-imperative staffing is a staffing procedure for a bilingual position that allows the consideration of applicants who meet all the essential qualifications except the required language skills. <br>
+
Please e-mail us at {{em|OLCEInformationCELO@tbs-sct.gc.ca}} if you have any questions about this template.<br>
 
<br>
 
<br>
−
Need more details on when to use this staffing procedure and its requirements? Click on this [[Media:Non-Imperative_Staffing_Tool.docx|link.]]<br>
 
 
<br>
 
<br>
−
 
 
----
 
----
−
[[File:Contact_us_image.png|80px|left|alt=Intro icon]]
+
<b><u>Bootcamp on Official Languages 2021 Calendar</b></u><br>
−
 
+
<br>
−
<b>Expansion of Public Service Commission measures</b> (Published May 20, 2020)<br>
+
The Community Development and Engagement Team will soon be informing you of 2021 Bootcamp dates.<br>
 
<br>  
 
<br>  
−
Due to COVID-19, the Public Service Commission (PSC) has reviewed and expanded the Second Language Evaluation (SLE) measures in place to ensure that departments and agencies can meet their staffing needs for all positions. You will find the information here. <br>
+
We would like to thank the over 80 representatives from federal departments, Crown Corporations and separate agencies who participated in the Bootcamp and provided constructive feedback to improve the form and content of the training. Our teacher, Diane Desaulniers, is looking forward to meeting many more of you in the New Year!<br>
 
<br>
 
<br>
−
<b>Who should you contact?</b><br>
+
Please be advised that the Bootcamp on Official Languages is open to only one employee per federal institution. Multiple registrations from the same organization will be referred to the PROL.<br>
 
<br>
 
<br>
−
Do you have questions about these new measures?<br>
+
<b>Bootcamp for Official Languages Champions</b><br>
 
<br>
 
<br>
−
Consult the PSC's recently published inventory of questions and answers or contact your PSC Staffing Support Advisor (SSA). To find out who your Staffing Support Advisor is, please consult this <span style="color:#3095B4;">[https://www.canada.ca/en/public-service-commission/information-human-resources-specialists.html list.]</span><br>
+
A special session will be offered to Official Languages Champions in Winter 2021. More information will be communicated to the champions in January.<br>
 
<br>
 
<br>
−
 
+
Do you have questions about the Bootcamp? Please e-mail us at {{em|OLCEInformationCELO@tbs-sct.gc.ca}}.<br>
−
----
 
−
<b>Best Practices on the promotion of English and French</b> (Published on May 20, 2020)<br>
 
 
<br>
 
<br>
−
Looking for best practices to promote English and French?<br>
 
 
<br>
 
<br>
−
Canadian Heritage has prepared a compendium of best practices drawn from the Official Languages Reviews (Part VII) of several federal institutions. The examples deal specifically with the promotion of English and French in Canadian society.
+
----
−
You will find the compendium here. <br>
+
<b><u>Season's Greetings: Message from Carsten Quell, Executive Director, Official Languages Centre of Excellence</b></u><br>
 
<br>
 
<br>
−
If you have any best practices for the promotion of both official languages that emerged during the pandemic, we invite you to share them with Portal41/Gateway41 at {{em|pch.portail41-gateway41.pch@canada.ca}}.<br>
+
As 2020 draws to a close, it offers a wonderful opportunity to reflect on and review the past year, to show gratitude for our colleagues, friends and family, to celebrate, and to renew our focus for the year ahead.<br>
−
<br>
 
−
These circumstances may give rise to good innovative measures that deserve to be known and shared within official languages networks or included in a future edition of this collection of best practices.<br>
 
 
<br>
 
<br>
−
 
+
What a unique year! 2020 presented challenges to all our organizations with challenges when the country found itself in a state of crisis in early March. For many of us, the pandemic prompted us to realign our priorities, to change the way we work and learn to work separately, together.<br>
−
----
 
−
<b>A new COVID-19 Pandemic Lexicon</b> (Published May 20, 2020)<br>
 
 
<br>
 
<br>
−
To support the federal government in its communications on the coronavirus disease (COVID-19), the Translation Bureau at Public Services and Procurement Canada has developed a standardized bilingual glossary based on online scientific articles and newspapers as well as Canadian government and World Health Organization documents. The COVID-19 Pandemic Glossary clarifies basic concepts in both official languages and will enable clear communications with the general population. <br>
+
Nine months later, after going through some growing pains and adjusting our processes and priorities, I feel nothing but pride for my Official Languages Centre of Excellence colleagues. Their determination, resilience, flexibility and innovative ideas and dedication to their work became even more evident when faced with this crisis.<br>  
 
<br>
 
<br>
−
The glossary is available <span style='color:#3095B4;'>[https://www.btb.termiumplus.gc.ca/publications/covid19-eng.html online]</span>, and its content has been added to TERMIUM Plus®, the Government of Canada's terminology and linguistic database. The Translation Bureau will monitor the media and update the glossary as terminology evolves. <br>
+
You, the members of our valued official languages community, have shown patience and understanding as we adapted to the new world of telework and faced new official languages challenges. Together, we found ways to meet the challenges we faced.<br>
 
<br>
 
<br>
−
We invite you to consult and use this new glossary. If you have any questions, please do not hesitate to write to {{em|Bureaudelatraduction.TranslationBureau@tpsgc-pwgsc.gc.ca}}.  
+
As we look to the future, exciting projects and opportunities lie ahead. Whether it is the modernization of the Act, the implementation of the new Regulations or countering linguistic insecurity, these are all great opportunities for us to continue building the linguistic duality we are committed to.<br>
−
 
 
−
----
 
−
<b>Upcoming Events</b> (Published May 20, 2020)<br>
 
 
<br>
 
<br>
−
The Departmental Advisory Committee on Official Languages (DACOL) will be meeting virtually on May 29, 2020 from 10:00 a.m. to 11:30 a.m.<br>
+
This holiday season, I hope that you will take the time to celebrate safely, and that you find yourself in 2021 recharged and ready to continue to be official languages leaders in your teams and organizations.<br>
 
<br>
 
<br>
−
The Crown Corporation Advisory Committee on Official Languages (CCACOL) will be meeting on May 29, 2020 from 1:30 p.m to 2:30 p.m.<br>
+
Wishing you a safe and happy holiday season! See you in 2021!<br>
 
<br>
 
<br>
−
Invitations have been sent to members and include teleconferencing information and the Slido event code.<br>
+
<i>Carsten Quell</i><br>
 
<br>
 
<br>
−
Is there an issue you would like to raise? E-mail our team at {{em|OLCEInformationCELO@tbs-sct.gc.ca}} with your questions or comments.<br>
 
 
<br>
 
<br>
−
We look forward to meeting virtually with you!
 
−
 
 
----
 
----
−
[[File:open-ouvert.jpg|80px|left|alt=Intro icon]]
+
<b><u>Winter Word Play</b></u><br>
−
 
 
−
:<b>Update from the Official Languages Centre of Excellence</b> (Published March 30, 2020 at 1:00pm)<br>  
 
−
This exceptional situation brought on by the global pandemic presents challenges at all levels, including in the world of official languages. The various measures taken here and there to counter this scourge may have an impact on your work as the person responsible for official languages. For example, the Public Service Commission's decision to allow assessing second language proficiency are only available for term appointments to bilingual positions that are related to the COVID-19 situation or to ensure the effective functioning of the Government of Canada.
 
 
<br>
 
<br>
 +
Are you looking for a fun and bilingual activity to do during your next virtual celebration? Check out the Chilly Expressions quiz on the Language Portal of Canada and test your colleagues’ knowledge of 8 wintery sayings!<br>
 
<br>
 
<br>
−
Please be advised that we are aware of the difficulties that the current situation may bring and are always available to respond to any concerns that may arise. The Official Languages Centre of Excellence (OLCE) team is working to explore options to address the various challenges that could arise from the measures related to the COVID-19 crisis.
+
[[https://www.noslangues-ourlanguages.gc.ca/en/quiz/jeu-quiz-expression-hiver1-eng| Play Chilly Expressions]]<br>
 
<br>
 
<br>
 +
----
 +
<b><i>[[Media:The_OL_Connection_-_December_2020_-_La_connexion_LO_-_Décembre_2020.pdf|View this publication in PDF.]]</b></i><br>
 +
----
 +
</div>}}
 +
</div>
 +
----
 
<br>
 
<br>
−
At this time, if you have other specific issues that require our assistance in a rapid manner, we invite you to contact Marie Madeleine Chourouba at mariemadeleine.chourouba@tbs-sct.gc.ca, including OLCEInformationCELO@tbs-sct.gc.ca on your correspondence. She will ensure, with the help of the members of the OLCE, to respond to you as soon as possible.
 
 
<br>
 
<br>
 +
<div style="width:80%; margin: 0 0 15px 8px">{{Main page box (left)|border-color=#005172|background=#005172|colour=white| title= <span style="font-family: Arial; font-size: 18pt; color: white">The OL Connection – Past Editions</span>||content=
 +
----
 +
<b><u>October 2020</b></u><br>
 +
<b><i>[[Media:October 2020 - octobre 2020.pdf|View this publication in PDF.]]</b></i><br>
 +
<b>Headlines</b><br>
 +
2018-2019 Annual Report on Official Languages<br>
 +
Bilingual Meetings<br>
 +
Bootcamp on Official Languages<br>
 
<br>
 
<br>
−
Let us support you during this situation which effects us all.  Take care of you and your loved ones.
 
−
 
 
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----
−
:<b>PSC’s New Measures to Provide Flexibility in Relation to Assessment of Second Language</b> (Published March 31, 2020 at 4:40pm)<br>
+
<b><u>August 2020</b></u><br>
−
We invite persons responsible for official languages (PROL) and human resources advisors to consult the Public Service Commissions’s Q&A at the following link:
+
<b><i>[[Media: August 2020-aout 2020 - The OL Connection-La connexion LO.pdf|View this publication in PDF.]]</b></i><br>
 +
<b>Headlines</b><br>
 +
September 10 is Linguistic Duality Day!<br>
 +
Consultation: Official Languages (Communications with and Services to the Public) Regulations<br>
 
<br>
 
<br>
 +
----
 +
<b><u>July 2020</b></u><br>
 +
<b><i>[[Media: July_2020-Juillet_2020.pdf|View this publication in PDF.]]</b></i><br>
 +
<b>Headlines</b><br>
 +
Toolbox for the Official Languages Maturity Model (OLMM) exercise: <i>do you have tools and best practices to share?</i><br>
 +
Guide on official languages and telework <br>
 +
Assessment of official languages in the appointment process <br>
 +
Contacting the Official Languages Centre of Excellence
 
<br>
 
<br>
−
https://www.canada.ca/en/public-service-commission/information-human-resources-specialists/questions-answers-human-resources-specialists.html
+
----
−
<br>
+
<b><u>May 2020</b></u><br>
 +
<b><i>[[Media:May_2020-mai_2020.pdf|View this publication in PDF.]]</b></i><br>
 +
<b>Headlines</b><br>
 +
Guide to Non-Imperative Staffing<br>
 +
Expansion of Public Service Commission measures<br>
 +
Best Practices on the promotion of English and French<br>
 +
A new COVID-19 Pandemic Lexicon <br>
 
<br>
 
<br>
−
Scroll down to « Two new measures to provide flexibility in relation to assessment of second language » to view the bank of questions and answers.
 
 
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</div>}}
 
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</div>
 
</div>

Revision as of 15:23, 5 January 2021

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FRANÇAIS


The OL Connection: December 2020

Save the date! 2021 Best Practices Forum in Official Languages

The Council of the Network of Official Languages Champions, the Department of Canadian Heritage and the Treasury Board of Canada Secretariat are pleased to invite you to the Best Practices Forum on Official Languages, which will take place on March 3, 2021.

The Forum will be open to all Public Service employees and this year’s theme will be diversity and inclusion.

On the agenda are two virtual talks organized in partnership with the Canada School of Public Service:

  • 10:30 a.m. to 12:00 p.m.: A discussion on the tools developed to create a linguistically safe and inclusive workplace.
  • 1:30 p.m. to 3:00 p.m.: A discussion on leadership in the promotion of English and French.


In parallel, various online activities will be organized throughout the week, including the presentation of various kiosks and videos presenting best practices. More details to follow in early 2021.

We invite you to contribute to this event in your own way:

  • Have you developed an innovative initiative that could be showcased?
  • Did you produce a video on the theme of official languages that could be featured?
  • Would you like to reserve a virtual kiosk to present your best practices that could be useful to other organizations?


If you answered “yes” to any of these questions, please fill out this form and email it to OLCEInformationCELO@tbs-sct.gc.ca before January 11, 2021. Your material could be selected and showcased during the Forum. Of course, you are welcome to take full advantage of this learning activity without presenting an initiative or reserving a kiosk.

Preparation for the consultation on the Directive on the implementation of Official Languages Regulations

During the advisory committee meetings on October 28, we provided some basic training on the Official Languages (Communications with and Services to the Public) Regulations (the Regulations) and on the Regulations Re-Application Exercise (OLRRE).

As part of that training, we informed you about the need to review the Directive on the Implementation of the Official Languages (Communications with and Services to the Public) Regulations (the Directive) and the fact that we would like to consult you about this.

This consultation will take place at one of the meetings of the Departmental Advisory Committee on Official Languages (DACOL) and the Crown Corporations Advisory Committee on Official Languages (CCACOL) this winter.

In preparation for the discussion, you may wish to consult the Directive and this document on the discussion topics and questions, which will help familiarize yourself with the items that we will be consulting you on (e.g. how the provision on schools will be applied, how rules regarding consultations with communities served by multiple offices providing the same services should unfold, what improvements may be made to Burolis etc.).

Found here for your reference is a copy of the presentation that went with the training on the Regulations and the OLRRE.

If you were not at the basic training on the Regulations and the OLRRE on October 28, 2020, but are interested in this presentation, contact us at OL-Regulations-Reglement-LO@tbs-sct.gc.ca. We will be arranging a second virtual training session for those who would like to receive it.


Official Languages MS Teams Backgrounds

Would you like to use an official languages-themed background during your next virtual meeting?

We have exactly what you need!

We are pleased to offer you a selection of backgrounds, which you can download and use for your meetings on Teams. These backgrounds were created by the Creative Services team in collaboration with the Human Resources and Official Languages Branch of TBS. They were designed as part of the celebrations surrounding Linguistic Duality Day to promote bilingual virtual meetings.

If you want to change what appears behind you during a virtual meeting, Teams offers a predetermined selection of backgrounds that you can upload. However, you can also upload a background of your choice.

Click here to access the generic backgrounds that you can use during your MS Teams meetings to promote the use of both official languages, as well as the instructions on how to upload and use the backgrounds in MS Teams.

The files are also available on the Community of Official Languages GCcollab page under the “files” tab.


Bilingual Meeting Invitation Template for MS Teams

The Official Languages Centre of Excellence consulted with TBS’ internal IT services team to find a solution to an issue that has been identified in many federal departments: unilingual automatically generated meeting coordinates from MS Teams. Meeting invitations in MS Teams are generated in the language of the user’s interface: either English or French.

As a best practice, and depending on your department’s region and status, often as an obligation, meeting invitations should be sent in both official languages, simultaneously.

You can create a bilingual MS Teams meeting invitation with this template!

Download the template and instructions here.

The OLCE would like to thank Marc-Antoine Cotnoir-Roy for this helpful and creative solution that we encourage you to save and share with your colleagues.

Please e-mail us at OLCEInformationCELO@tbs-sct.gc.ca if you have any questions about this template.


Bootcamp on Official Languages 2021 Calendar

The Community Development and Engagement Team will soon be informing you of 2021 Bootcamp dates.

We would like to thank the over 80 representatives from federal departments, Crown Corporations and separate agencies who participated in the Bootcamp and provided constructive feedback to improve the form and content of the training. Our teacher, Diane Desaulniers, is looking forward to meeting many more of you in the New Year!

Please be advised that the Bootcamp on Official Languages is open to only one employee per federal institution. Multiple registrations from the same organization will be referred to the PROL.

Bootcamp for Official Languages Champions

A special session will be offered to Official Languages Champions in Winter 2021. More information will be communicated to the champions in January.

Do you have questions about the Bootcamp? Please e-mail us at OLCEInformationCELO@tbs-sct.gc.ca.


Season's Greetings: Message from Carsten Quell, Executive Director, Official Languages Centre of Excellence

As 2020 draws to a close, it offers a wonderful opportunity to reflect on and review the past year, to show gratitude for our colleagues, friends and family, to celebrate, and to renew our focus for the year ahead.

What a unique year! 2020 presented challenges to all our organizations with challenges when the country found itself in a state of crisis in early March. For many of us, the pandemic prompted us to realign our priorities, to change the way we work and learn to work separately, together.

Nine months later, after going through some growing pains and adjusting our processes and priorities, I feel nothing but pride for my Official Languages Centre of Excellence colleagues. Their determination, resilience, flexibility and innovative ideas and dedication to their work became even more evident when faced with this crisis.

You, the members of our valued official languages community, have shown patience and understanding as we adapted to the new world of telework and faced new official languages challenges. Together, we found ways to meet the challenges we faced.

As we look to the future, exciting projects and opportunities lie ahead. Whether it is the modernization of the Act, the implementation of the new Regulations or countering linguistic insecurity, these are all great opportunities for us to continue building the linguistic duality we are committed to.

This holiday season, I hope that you will take the time to celebrate safely, and that you find yourself in 2021 recharged and ready to continue to be official languages leaders in your teams and organizations.

Wishing you a safe and happy holiday season! See you in 2021!

Carsten Quell


Winter Word Play

Are you looking for a fun and bilingual activity to do during your next virtual celebration? Check out the Chilly Expressions quiz on the Language Portal of Canada and test your colleagues’ knowledge of 8 wintery sayings!

[Play Chilly Expressions]

View this publication in PDF.



The OL Connection – Past Editions

October 2020
View this publication in PDF.
Headlines
2018-2019 Annual Report on Official Languages
Bilingual Meetings
Bootcamp on Official Languages

August 2020
View this publication in PDF.
Headlines
September 10 is Linguistic Duality Day!
Consultation: Official Languages (Communications with and Services to the Public) Regulations

July 2020
View this publication in PDF.
Headlines
Toolbox for the Official Languages Maturity Model (OLMM) exercise: do you have tools and best practices to share?
Guide on official languages and telework
Assessment of official languages in the appointment process
Contacting the Official Languages Centre of Excellence

May 2020
View this publication in PDF.
Headlines
Guide to Non-Imperative Staffing
Expansion of Public Service Commission measures
Best Practices on the promotion of English and French
A new COVID-19 Pandemic Lexicon

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