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CNOLC-newsletter-no1/demystifying (view source)

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The purpose of this vignette is to clarify and explain certain concepts, articles, mechanisms and roles related to official languages, by providing an answer to a sometimes nebulous and recurring question.In this first issue, we suggest that you compare the roles and responsibilities of the key actors who have a role to play in matters of official languages in federal institutions – namely, the Persons Responsible for Official Languages (PROLs), the Coordinators responsible for the implementation of section 41 of the ''Official Languages Act'', and the Official Languages Champions.

We have therefore prepared the following with the help of our colleagues from the Treasury Board Canada Secretariat and Canadian Heritage.

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WHO DOES WHAT?

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'''PROLs'''

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Their work consists in ensuring the application of the obligations in bilingual and unilingual regions, the active offer, the language rights of employees, the equal employment and advancement opportunities for English-speaking and French-speaking Canadians, as well the official languages requirements with regard to staffing. They are also responsible for the coordination and preparation of their institutions’ Official Languages Annual Review.

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The Treasury Board of Canada Secretariat’s Official Languages Centre of Excellence is responsible for supporting the PROLs.

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'''Coordinators'''

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The Coordinators responsible for the implementation of section 41 of Part VII (Advancement of English and French) of the ''Official Languages Act'' are mandated to apply the measures designed to enhance the vitality of official language minority communities, to support their development and to promote the full recognition and use of English and French in Canada.

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Their work leads them to increase employees’ awareness of the needs of official language minority communities, including consulting community organizations and proposing positive measures, in the context of the development or renewal of policies, programs and services. They are also responsible for coordinating and preparing the report on Part VII of the ''Official Languages Act'' for Canadian Heritage.

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Canadian Heritage’s Official Languages Branch is mandated to support them in the exercise of their duties.

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'''Official Languages Champions'''

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The [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=26160 '''Policy on Official Languages'''] specifies that the role of Official Languages Champions is to “support[s] the deputy head in developing an integrated vision for the official languages program within the institution, … promote official languages, and … aim to have official languages considered in all its decision-making processes.”

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Their role involves, among other things, showing leadership, exercising influence, listening to the issues raised by the PROLs and section 41 Coordinators, providing advice, as well as supporting the Deputy Head and the Senior Executives* responsible for the implementation of the institution’s commitments and obligations under the ''Official Languages Act.''

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* The Senior Executives are the functional authorities (often at the Assistant Deputy Minister level) whose branches are responsible for the application of various parts of the OLA and to whom the PROLs’ and Coordinators’ work units report.

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The Council of the Network of Official Languages Champions recommends that the champion sit on their institution’s Executive Committee, but that they do not report to anyone nor have any specific responsibility related to the application of official languages acts and policies.

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|Implementation of Parts IV, V, and VI and section 91 of the OLA.

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|Part VII of the OLA.

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|Implementation of Part VII of the OLA.

|Senior Executives whose branch is responsible for the application of OLA and to whom the PROLs and Coordinators report.

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|~~Support~~ the Deputy Head and Senior Executives.

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|Senior Executives who support the Deputy Head and Senior Executives and exercise leadership and influence in matters of official languages, all parts of the OLA combined.

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~~Exercise~~ leadership and influence in matters of official languages, all parts of the OLA combined.

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