Access to Information and Privacy - Crown Corporations/Travel and Hospitality
| Overview | Travel and Hospitality Expenses | Reclassification of Positions | Reports tabled in Parliament | FAQs |
General information
- Presentation: Guide to the proactive publication of travel and hospitality expenses: Implementation of Bill C-58 for Crown corporations and wholly-owned subsidiaries - May 2018
- Guide to the proactive publication of travel and hospitality expenses DRAFT - SUBJECT TO CHANGE
- Disclosure on Open.Canada.ca: Travel
- Disclosure on Open.Canada.ca: Hospitality
- Disclosure on Open.Canada.ca: Annual Report on Travel, Hospitality and Conference Expenditures
Note: The publication of Annual Report on Travel, Hospitality and Conference Expenditures is a policy requirement in the Directive on Travel, Hospitality, Conference and Event Expenditures.
Relevant Provisions of Bill C-58
Government Institutions
Travel Expenses
82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
(a) the senior officer’s or employee’s name, as applicable;
(b) the purpose of the travel;
(c) the dates of the travel;
(d) the places visited;
(e) the total cost for each of the following classes of expenses:
(i) transportation,
(ii) lodging,
(iii) meals and any incidental expenses, and
(iv) other expenses;
(f) the total amount of the travel expenses; and
(g) any other information that, in accordance with Treasury Board policies, must be published.
Hospitality Expenses
83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
(a) the senior officer’s or employee’s name, as applicable;
(b) the purpose of the hospitality activity;
(c) the date of the hospitality activity;
(d) the municipality in which the hospitality activity took place;
(e) the name of any commercial establishment or vendor involved in the hospitality activity;
(f) the number of persons who attended the hospitality activity;
(g) the total amount of the expenses for the hospitality activity; and
(h) any other information that, in accordance with Treasury Board policies, must be published.
Policy Instruments
Under review to align with Bill C-58: Directive on Travel, Hospitality, Conference and Event Expenditures
Under review to align with Bill C-58: Guide to Travel, Hospitality, Conference and Event Expenditures
Publication Schedule
New: Bill C-58 changes the publication requirement from quarterly reporting to monthly reporting, reflected in the table below.
Travel & Hospitality is required to be posted on a monthly basis, within 30 days after the end of the month. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the last business day before the statutory holiday or weekend.
| Publication Period | Deadline for Publication |
| P1 (April 1 - April 30) | May 30 |
| P2 (May 1 - May 31) | June 30 |
| P3 (June 1 - June 30) | July 30 |
| P4 (July 1 - July 31) | August 30 |
| P5 (August 1 - August 31) | September 30 |
| P6 (September 1 - September 30) | October 30 |
| P7 (October 1 - October 31) | November 30 |
| P8 (November 1 - November 30) | December 30 |
| P9 (December 1 - December 31) | January 30 |
| P10 (January 1 - January 31) | March 2 (March 1 on a Leap Year) |
| P11 (February 1 - February 28/29) | March 30 |
| P12 (March 1 - March 31) | April 30 |
