Difference between revisions of "Access to Information and Privacy - Crown Corporations/Travel and Hospitality"

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<h1 style="font-size: 36px;font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif;font-weight: bold;color: #ccdc00;margin: 0;padding:0;text-align:center;text-decoration:none;border:0;">Proactive publication by Crown Corporations: Travel and Hospitality</h1>
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<h1 style="font-size: 36px;font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif;font-weight: bold;color: #ccdc00;margin: 0;padding:0;text-align:center;text-decoration:none;border:0;">Proactive Publication of Travel and Hospitality Expenses </h1>
 
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<div style="font-family:'Helvetica Neue', 'Lucida Grande', Tahoma, Verdana, sans-serif; border-bottom:0;"><center>'''Contact Us'''</center></div>
 
<div style="font-family:'Helvetica Neue', 'Lucida Grande', Tahoma, Verdana, sans-serif; border-bottom:0;"><center>'''Contact Us'''</center></div>
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* [Mailto:fin-www@tbs-sct.gc.ca <span style="color:#005172">Office of the Comptroller General - Financial Management Sector</span>]  
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* [Mailto:fin-www@tbs-sct.gc.ca Office of the Comptroller General - Financial Management Sector]
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* [Mailto:ZZVOYAGE@tbs-sct.gc.ca <span style="color:#005172">National Joint Council - Interpretation - Travel</span>]
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* [Mailto:ZZVOYAGE@tbs-sct.gc.ca National Joint Council - Interpretation - Travel]
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* [Mailto:mino-cabmin@tbs-sct.gc.ca <span style="color:#005172">Office of the Chief Human Resources Officer - Compensation and Labour Relations Sector</span>]  
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* [Mailto:mino-cabmin@tbs-sct.gc.ca Office of the Chief Human Resources Officer - Compensation and Labour Relations Sector]  
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* [Mailto:Jason.Masse@tbs-sct.gc.ca <span style="color:#005172">Priorities & Planning Sector - Crown Corporations Directorate</span>]
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* [Mailto:Jason.Masse@tbs-sct.gc.ca Priorities & Planning Sector - Crown Corporations Directorate]
 
 
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== General information ==  
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== Guidance ==  
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* [[Images/e/ed/Guide to the proactive publication of travel and hospitality - Crowns - EN.pptx|Presentation: Guide to the proactive publication of travel and hospitality expenses: Implementation of Bill C-58 for Crown corporations and wholly-owned subsidiaries - May 2018]]
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The updated ATIA expands the requirements for Travel & Hospitality to Ministers' Offices, Crown Corporations, and Wholly Owned Subsidiaries.
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* [[Images/f/f7/Guide to the proactive disclosure of travel and hospitality expenses-EN.PDF|Guide to the proactive publication of travel and hospitality expenses]] '''DRAFT - SUBJECT TO CHANGE'''<br>
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* [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32660 Guide to the proactive publication of travel and hospitality expenses]
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{| class="wikitable mw-collapsible mw-collapsed" border="1" cellspacing="0" cellpadding="4" width="100%"
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|-
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! <div style="text-align: left">Relevant Provisions of the ATIA</div>
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|
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===Government Institutions===
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====Travel Expenses====
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82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
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(a) the senior officer’s or employee’s name, as applicable;
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(b) the purpose of the travel;
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(c) the dates of the travel;
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(d) the places visited;
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(e) the total cost for each of the following classes of expenses:
  
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* Disclosure on Open.Canada.ca: [https://open.canada.ca/en/search/travelq Travel]<br>
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:(i) transportation,  
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* Disclosure on Open.Canada.ca: [https://open.canada.ca/en/search/hospitalityq Hospitality]<br>
 
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* Disclosure on Open.Canada.ca: [https://open.canada.ca/en/search/travela Annual Report on Travel, Hospitality and Conference Expenditures]<br>
 
  
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Note: The publication of Annual Report on Travel, Hospitality and Conference Expenditures is a policy requirement in the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=27228 Directive on Travel, Hospitality, Conference and Event Expenditures].
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:(ii) lodging,  
  
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== Relevant Provisions of Bill C-58 ==
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:(iii) meals and any incidental expenses, and
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===<big>Government Institutions</big>===
 
  
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====Travel Expenses====
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:(iv) other expenses;
  
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82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
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(f) the total amount of the travel expenses; and
  
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# the senior officer’s or employee’s name, as applicable;
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(g) any other information that, in accordance with Treasury Board policies, must be published.
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# the purpose of the travel;
 
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# the dates of the travel;
 
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# the places visited;
 
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# the total cost for each of the following classes of expenses:
 
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## transportation,
 
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## lodging,
 
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## meals and any incidental expenses, and
 
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## other expenses;
 
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# the total amount of the travel expenses; and
 
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# any other information that, in accordance with Treasury Board policies, must be published.
 
  
 
====Hospitality Expenses====
 
====Hospitality Expenses====
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83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
 
83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:
  
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# the senior officer’s or employee’s name, as applicable;
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(a) the senior officer’s or employee’s name, as applicable;
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# the purpose of the hospitality activity;  
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# the date of the hospitality activity;
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(b) the purpose of the hospitality activity;  
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# the municipality in which the hospitality activity took place;
 
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# the name of any commercial establishment or vendor involved in the hospitality activity;
 
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# the number of persons who attended the hospitality activity;
 
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# the total amount of the expenses for the hospitality activity; and
 
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# any other information that, in accordance with Treasury Board policies, must be published.
 
  
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==Policy Instruments==
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(c) the date of the hospitality activity;
  
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'''Under review to align with Bill C-58:''' [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=27228 Directive on Travel, Hospitality, Conference and Event Expenditures]
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(d) the municipality in which the hospitality activity took place;
  
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'''Under review to align with Bill C-58:''' [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32553 Guide to Travel, Hospitality, Conference and Event Expenditures]
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(e) the name of any commercial establishment or vendor involved in the hospitality activity;
  
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(f) the number of persons who attended the hospitality activity;
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(g) the total amount of the expenses for the hospitality activity; and
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(h) any other information that, in accordance with Treasury Board policies, must be published.
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==Publication Schedule==
 
==Publication Schedule==
  
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'''New:''' Bill C-58 changes the publication requirement from quarterly reporting to monthly reporting, reflected in the table below.
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Travel and hospitality expenses are required to be published within 30 days after the end of the month of reimbursement. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the last business day before the statutory holiday or weekend.
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Travel & Hospitality is required to be posted on a '''monthly''' basis, within 30 days after the end of the month. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the last business day before the statutory holiday or weekend.
 
  
 
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Latest revision as of 16:27, 3 September 2020

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Proactive Publication of Travel and Hospitality Expenses

Overview Travel and Hospitality Expenses Reclassification of Positions Reports tabled in Parliament FAQs

Guidance

The updated ATIA expands the requirements for Travel & Hospitality to Ministers' Offices, Crown Corporations, and Wholly Owned Subsidiaries.

Relevant Provisions of the ATIA

Government Institutions

Travel Expenses

82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses:

(i) transportation,
(ii) lodging,
(iii) meals and any incidental expenses, and
(iv) other expenses;

(f) the total amount of the travel expenses; and

(g) any other information that, in accordance with Treasury Board policies, must be published.

Hospitality Expenses

83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity;

(g) the total amount of the expenses for the hospitality activity; and

(h) any other information that, in accordance with Treasury Board policies, must be published.

Publication Schedule

Travel and hospitality expenses are required to be published within 30 days after the end of the month of reimbursement. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the last business day before the statutory holiday or weekend.

Publication Period Deadline for Publication
P1 (April 1 - April 30) May 30
P2 (May 1 - May 31) June 30
P3 (June 1 - June 30) July 30
P4 (July 1 - July 31) August 30
P5 (August 1 - August 31) September 30
P6 (September 1 - September 30) October 30
P7 (October 1 - October 31) November 30
P8 (November 1 - November 30) December 30
P9 (December 1 - December 31) January 30
P10 (January 1 - January 31) March 2 (March 1 on a Leap Year)
P11 (February 1 - February 28/29) March 30
P12 (March 1 - March 31) April 30
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