Access to Information and Privacy - Crown Corporations/Travel and Hospitality

 Getting ready for proactive publication: Crown Corporations
Travel and Hospitality

Bill C-58

Proactive Publication

Travel and Hospitality

Reports tabled in Parliament

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• Office of the Comptroller General - Financial Management Sector
• National Joint Council - Interpretation - Travel
• Office of the Chief Human Resources Officer - Compensation and Labour Relations Sector
• Priorities & Planning Sector - Crown Corporations Directorate

Disclosure on Open.Canada.ca: Travel
Disclosure on Open.Canada.ca: Hospitality
Disclosure on Open.Canada.ca: Annual Report on Travel, Hospitality and Conference Expenditures

Note: The publication of Annual Report on Travel, Hospitality and Conference Expenditures is a policy requirement in the Directive on Travel, Hospitality, Conference and Event Expenditures.

Relevant Provisions of Bill C-58

Government Institutions

Travel Expenses

82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses:

(i) transportation,

(ii) lodging,

(iii) meals and any incidental expenses, and

(iv) other expenses;

(f) the total amount of the travel expenses; and

(g) any other information that, in accordance with Treasury Board policies, must be published.

Hospitality Expenses

83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity;

(g) the total amount of the expenses for the hospitality activity; and

(h) any other information that, in accordance with Treasury Board policies, must be published.

Policy Instruments

Under review to align with Bill C-58: Directive on Travel, Hospitality, Conference and Event Expenditures

Under review to align with Bill C-58: Guide to Travel, Hospitality, Conference and Event Expenditures

Publication Schedule

New: Bill C-58 changes the publication requirement from quarterly reporting to monthly reporting, reflected in the table below.

Travel & Hospitality is required to be posted on a monthly basis, within 30 days after the end of the month. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the first business day following the statutory holiday or weekend.

Publication Period	Deadline for Publication
P1 (April 1 - April 30)	May 30
P2 (May 1 - May 31)	June 30
P3 (June 1 - June 30)	July 30
P4 (July 1 - July 31)	August 30
P5 (August 1 - August 31)	September 30
P6 (September 1 - September 30)	October 30
P7 (October 1 - October 31)	November 30
P8 (November 1 - November 30)	December 30
P9 (December 1 - December 31)	January 30
P10 (January 1 - January 31)	March 2 (March 1 on a Leap Year)
P11 (February 1 - February 28/29)	March 30
P12 (March 1 - March 31)	April 30