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PFAN - Rules for contribution (view source)

Revision as of 13:37, 18 June 2021

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==General Rules for Contributions==

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# The file contains descriptions of persons, families, corporate bodies, ~~geographical~~ entities, works and expressions.

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<ol>

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# Participating libraries contribute to the file by establishing authorities generated in the course of their cataloguing activities. However, participating libraries are not obligated to establish an authority record for each access point included in a bibliographic record nor all the authority records related to a particular access point except in the following cases:

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<li>The file contains <span style="color:red"> two types of records:</span><br>

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<span style="color:red"><li>French Canadiana name authority records, which contain descriptions of persons, families, corporate bodies, geographic entities, works, and expressions, have OCLC record numbers (field 001) begin with the letters "ncf". These records are created and modified by PFAN participants.

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</li><li>Canadian Subject Headings (CSH) records, which are used to express and provide access to the subject content of documents about Canada and Canadian subjects. They can be identified by the OCLC control number (field 001) which begins with the letters "cash", and by the code in fields 008/11 (k - Canadiana Subject Headings) and 040 $b (eng). They are not the responsibility of PFAN and can only be changed by LAC staff.</li></ol>

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<li>Participating libraries contribute to the file by establishing authorities generated in the course of their cataloguing activities. However, participating libraries are not obligated to establish an authority record for each access point included in a bibliographic record nor all the authority records related to a particular access point except in the following cases:

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</ol>

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# <li value="3">The file does not contain duplicates. Participating libraries must ensure that an authority record does not already exist before creating a new one. Consequently, participating libraries must update an existing authority record rather than create a new one when they wish to include additional information about the entity represented by the record (for example, a birth date).</li>

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<li> <li value="3">The file does not contain duplicates. Participating libraries must ensure that an authority record does not already exist before creating a new one. Consequently, participating libraries must update an existing authority record rather than create a new one when they wish to include additional information about the entity represented by the record (for example, a birth date).</li>

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# When an authority contains coding which indicates that it is not RDA compliant (008/10 (Descriptive cataloging rules) containing a value other than z and no 040 $e "rda") is revised, the access points it contains must be revised, if necessary, to comply with RDA and the coding in fields 008 and 040 modified accordingly.

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<li>When an authority contains coding which indicates that it is not RDA compliant (008/10 (Descriptive cataloging rules) containing a value other than z and no 040 $e "rda") is revised, the access points it contains must be revised, if necessary, to comply with RDA and the coding in fields 008 and 040 modified accordingly.

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# The authorities must be formulated in MARC21 according to RDA and follow the options indicated in the LC-PCC PS, the LAC-BAnQ policy statements and other policies established by the Standards Committee.

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<li>The authorities must be formulated in MARC21 according to RDA and follow the options indicated in the LC-PCC PS, the LAC-BAnQ policy statements and other policies established by the Standards Committee.

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#<li value="6">A name authority record must contain the following elements:

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<li><li value="6">A name authority record must contain the following elements:

<li>the authorized access point (MARC field 1XX);</li>

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* [https://www.loc.gov/aba/pcc/naco/documents/npm3rd.pdf NACO Participants' Manual. 3rd Edition.] Edited by Patricia Van Ryn and William L. Starck. July 31, 2005

* [https://www.loc.gov/aba/pcc/naco/parameters.html NACO Program Parameters]

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''Last Update: ~~2019~~-05-23''

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''Last Update: 2021-06-18''

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