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Students/Guidance3/StudentOnboarding (view source)
Revision as of 08:05, 22 May 2020
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=== Get Connected ===
=== Get Connected ===
Get involved in young professional groups or other employee networks that are open to students. This is a good way to virtually meet new people across the public service who may share similar interests. It also provides professional development and networking opportunities and is a forum for young people to share views with leaders on issues that matter to them. Ask your manager about the student networks within your department or region.
Start with the [https://gcconnex.gc.ca/groups/profile/37658/federal-youth-network-fyn-reseau-des-jeunes-fonctionnaires-federaux-rjff?language=en Federal Youth Network (FYN)], a national network for young and new public servants across the public service of Canada. The [[Federal Youth Network|Federal Youth Network’s GCwiki page]] provides links to other networks and information about activities, the FYN Virtual Learning Series, and events including workshops and webinars where speakers share their experiences and take questions from participants.
=== Register on GCCollab ===
=== Register on GCCollab ===
[[gccollab:|GCcollab]] is a collaboration platform for public servants to connect with one another as well as the general public by invitation, based on common interests and projects. Join groups and explore content that interests you. These resources are helpful to conduct research, collaborate with others, and seek new opportunities within the public service.
=== Register on GCConnex and Career Marketplace ===
=== Register on GCConnex and Career Marketplace ===
Both GCconnex and Career Marketplace are tools open to government employees. [https://gcconnex.gc.ca/ GCconnex] provides opportunities to exchange ideas with other public servants and join interest groups, while [https://gcconnex.gc.ca/groups/profile/7617072/?language=en Career Marketplace] matches employees to at-level job opportunities such as casual work opportunities and micro-missions.
The ‘’[https://www.youtube.com/watch?v=zI8fwlWK3Mg How to Build a Great GCconnex and GCcollab Profile]’’ video tutorial on YouTube will walk you through the steps to create a user profile.
The [https://www.gcpedia.gc.ca/wiki/GCTools_Tip_Sheets GCTools Tip Sheets] on GCpedia will help you make better use of these tools in your everyday work practices.
== Reach your Potential ==
== Reach your Potential ==
=== Learn about Canada's Youth Policy ===
=== Learn about Canada's Youth Policy ===
The government’s first ever [https://www.canada.ca/en/youth/programs/policy.html Youth Policy] reflects the values and priorities of young Canadians and the issues that are important to them. You can also find additional tools and information about youth on the [https://www.canada.ca/en/youth.html Youth shaping Canada] and [https://www.canada.ca/en/services/youth.html Young Canadians] websites.
=== Get to know your Department ===
=== Get to know your Department ===
Explore your department or agency’s website and understand its mission, mandate, and values. Learn the management structure and the names of important leaders within your organization. Ask for commonly used acronyms that are exclusive to your workplace – it will be useful to learn these as quickly as possible!
You are not on your own here – your department may have already assembled a welcome package for you and your manager may provide you with more useful resources during your first few weeks.
=== Learn at Every Opportunity ===
=== Learn at Every Opportunity ===
The [https://www.csps-efpc.gc.ca/index-eng.aspx Canada School of Public Service] offers a suite of learning products to support all public servants, including students. The [https://www.csps-efpc.gc.ca/mngr/students-eng.aspx Learning path for students] provides students with resources and learning opportunities to gain basic knowledge of working in the public service in both a virtual and non-virtual environment.
=== Get the Right Technology ===
=== Get the Right Technology ===
Ask your manager to provide you with access to the digital tools that you both will use to connect with one another and the team. This may include dial-in instructions to participate in departmental teleconferences. You may also be asked to download teleconference applications on your personal devices that may or may not be accessible through the government-wide network. A popular tool is Microsoft Teams.
=== Diverse, Inclusive, and Accessible ===
=== Diverse, Inclusive, and Accessible ===
You are in the best position to let your manager know what type of accommodations you require to overcome barriers while working at home. Let your manager know well in advance of your start date what resources you will need to be successful.
The [https://www.canada.ca/en/shared-services/corporate/aaact-program.html Accessibility, Accommodation and Adaptive Computer Technology (AAACT) Program] supports employees who require accommodations in the workplace due to disabilities or injuries. It also provides this service to employees who are working remotely. Work with your manager well in advance of your start date to find out how the program can help accommodate your needs.
Explore the resources and services available through the [https://www.gcpedia.gc.ca/wiki/Employment_Opportunity_for_Students_with_Disabilities_Student Employment Opportunity for Students with Disabilities] and the [https://www.gcpedia.gc.ca/wiki/Indigenous_Student_Employment_Opportunity_-_STUDENTS Indigenous Student Employment Opportunity] programs. You will find resources and support for managers and students to help make your experience memorable and meaningful.
=== Find a Mentor - Be a Mentor ===
=== Find a Mentor - Be a Mentor ===
If you’re interested, ask your manager to help you find a mentor that could answer questions about your career and professional development. Your department may even have a mentorship network. Share your professional goals, aspirations, and areas you’d like to improve.
Consider reverse mentoring. Perhaps there is a manager out there who is interested in learning more from your perspective, your experience and your skills.
== Onboarding Stages: Student Checklist ==
== Onboarding Stages: Student Checklist ==
=== Pre-Arrival: ===
=== Pre-Arrival: ===
This is an opportunity for you to prepare for your upcoming work experience and make an initial impression on your manager.
* Sign the letter of offer and any required forms and return them to your manager.
* Make sure that you are set up with the appropriate information technology equipment that you will need to work remotely which may include using your own devices, government equipment, or a combination of both.
* Let your manager know if you require any special equipment or workplace accommodations. Accommodations can include work schedule adjustments, and specialized workplace equipment (hardware or software).
=== First Day & Week ===
=== First Day & Week ===
The first day and week mark the beginning of a new work experience. If this is your first job in the government, you may feel nervous, especially working in a remote environment. If you a returning student, you may already know what to expect.
* Confirm all your documents are complete, that your technology works, and your accommodation needs have been addressed.
* Meet your manager and co-workers virtually. This can be done in several ways (e.g., a pre-scheduled video call, email, or telephone).
* Review orientation information and ask for key contact information such as telephone numbers, e-mails and websites that you can access in the coming weeks for support (e.g., human resources, information technology, pay system, etc.).
* Review your work objectives, upcoming assignment or project and ask your manager what is expected of you.
* Ask about a Virtual Buddy and set up a meeting to have an initial conversation.
* Set up your profile on GCconnex and GCcollab.
* Register on GCcampus to access public service-wide on-line courses and videos.
* Register for myKEY in order to access pay information.
=== First Month: ===
=== First Month: ===
After the first month, you will likely feel more settled in your new job. You might still be adjusting to a new routine and getting to know people and the culture of the organization.
* Make sure you have been paid and let your manager know if you are experiencing any delays.
* Check in regularly with your manager for guidance, feedback on your work, and anything else that is on your mind.
* Register for and complete any training required to do your job.
* Join formal and informal networks in your department and/or the public service. Your co-workers can point you in the right direction.
* Ask your manager to help you find a virtual mentor.
* Ask your manager or teammates if you can attend meetings with them as this will give you exposure to the files they are working on.
=== End of work term: ===
=== End of work term: ===
* Review your work with your manager and wrap up all your deliverables.
* Ask for concrete and constructive feedback about your performance and learning.
* Provide feedback to your manager about your experience and learning.
* Plan to return equipment and resources.
* Thank the people who have supported you.
* Congratulate yourself on your successes.
* Reflect on what you have learned and update your learning plan and career goals.
== Resources for Students ==
== Resources for Students ==
Here are a few resources to assist you in maximizing your student onboarding experience:
* Wellness, inclusion and diversity in the public service: https://www.canada.ca/en/government/publicservice/wellness-inclusion-diversity-public-service.html
* Accessibility in the public service: https://www.canada.ca/en/government/publicservice/wellness-inclusion-diversity-public-service/diversity-inclusion-public-service/accessibility-public-service.htm
* About your public service pay: https://www.tpsgc-pwgsc.gc.ca/remuneration-compensation/services-paye-pay-services/paye-information-pay/index-eng.html