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IT Expenditure (view source)

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=Purpose of This Page=
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IT Expenditure is a response to the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12755 Policy on Management of Information Technology]
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This page is intended for those in Business and Information Technology management who are tasked with responding to the annual Request for Departmental Information Technology (IT) Expenditure Information that has been requested by Treasury Board Secretariat (TBS) to selected Government of Canada (GC) departments and Agencies.
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<blockquote>''6.2.15 Producing the departmental IT Plan and IT progress report, the '''IT expenditure''' report, and responding to compliance monitoring and performance measurement processes and on-going Application Portfolio Management update reports.''</blockquote>
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This page provides tools to aid you in collecting and reporting departmental IT expenditures to TBS.
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OCIO develops the guidance and the excel template for departments to submit their data to TBS once a year (by Oct 31).
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=Context=
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'''Community''': [https://gcconnex.gc.ca/groups/profile/12263474?language=en https://gcconnex.gc.ca/groups/profile/12263474?language=en]
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In the past, i.e. before 2009-10, the way departmental IT expenditures were planned and tracked had been left to the discretion of departments. This resulted in a diverse base of categories in use by individual departments, making it impossible at the GC level to properly consolidate IT expenditures in meaningful categories, or use this information for internal to government, benchmarking purposes.
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'''Template''': [https://gcdocsp.tbssct.local/gcdocs/llisapi.dll?func=ll&objaction=overview&objid=34843678 https://gcdocsp.tbssct.local/gcdocs/llisapi.dll?func=ll&objaction=overview&objid=34843678]
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GC could not attest to, nor properly report on its baseline IT spend. Given the current climate of fiscal restraint, parliament’s focus on spending as well as in addressing the OAG’s report on Aging IT, it became clear that we must establish an IT Expense Baseline for GC without further delay, as a prelude to informed IT management going forward.
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'''CFO & CIO Call letter''': [https://gcdocsp.tbssct.local/gcdocs/llisapi.dll?func=ll&objaction=overview&objid=34475472 https://gcdocsp.tbssct.local/gcdocs/llisapi.dll?func=ll&objaction=overview&objid=34475472]
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For this reason, the Comptroller General of Canada and the Chief Information Office of Canada have jointly issued a Request for Departmental IT Expenses Information to selected departments and agencies.
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As of April 1st, the new [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32601 Directive on Service and Digital] takes effect:
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To properly create a baseline for the future, TBS asked those departments and agencies to use a “high-level” expenditure model to capture the baseline for GC IT expenses starting with 2009-2010 data, and going forward with successive fiscal year data.
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<blockquote>''4.1.1.7 Producing the departmental '''IT expenditure''' report and on-going Application Portfolio Management update reports.''</blockquote>
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More information on [[IT Services Management]] and ongoing [[IT Services Management/IT costing working group|work for IT services costing]] is available on their respective GCPedia pages.  
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=Important dates=
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Departments and agencies have been requested to report by:
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<table width="100%" cellpadding="5">
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<tr>
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<td>October 31, 2018</td>
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<td> The IT Expenditure Model v1.4 with 2017-18 data</td>
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</tr>
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<tr>
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<td>October 31, 2017</td>
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<td> The IT Expenditure Model v1.3 with 2016-17 data</td>
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</tr>
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<tr>
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<td>October 24, 2016</td>
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<td> The IT Expenditure Model v1.3 with 2015-16 data</td>
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</tr>
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<tr>
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<td>October 23, 2015</td>
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<td> The IT Expenditure Model v1.3 with 2014-15 data</td>
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</tr>
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<tr>
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<td>October 15, 2014</td>
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<td> The IT Expenditure Model v1.3 with 2013-14 data</td>
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</tr>
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<tr>
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<td>October 15, 2013</td>
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<td> The IT Expenditure Model v1.2 with 2012-13 data</td>
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</tr>
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<tr>
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<td>September 28, 2012</td>
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<td>The IT Expenditure Model v1.1 with 2011-12 data</td>
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</tr>
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<tr>
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<td>September 15, 2011</td>
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<td>The “high-level” expenditure model with 2010-11 expenditure data</td>
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</tr>
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<tr>
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<td>March 1, 2011</td>
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<td>The “high-level” expenditure model with 2009-10 expenditure data</td>
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</tr>
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</table>
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=Instructions - IT Expenditure Model =
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==Instructions==
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# Please [https://gcconnex.gc.ca/file/group/12263474/all#41160858 click here] to get all materials for the IT Expenditure Model version 1.4 for 2017-18 reporting, including the model file and guide.
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# A memo duly signed by the CFO, should be scanned as a PDF file and accompany the departmental IT expenditure report.
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# The report and the memo should be submitted to the [mailto:zzciobdp@tbs-sct.gc.ca CIOB-ITD mailbox].
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Please ensure all required information has been entered in the spreadsheet, including contact information, before submitting, and indicate in the subject line that this is your departmental IT expenditure report submission.
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==Questions or Comments?==
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In case of any questions or comments, please send an e-mail to the [mailto:zzciobdp@tbs-sct.gc.ca CIOB-ITD mailbox].
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==Sample sign-off==
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As per the reporting guide, the CFO attestation is an indicative sign-off of the departmental IT Expenditure remit. Typically it is a free form text memo signed by the CFO (or delegate).
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Here is an example of a simplified sign-off:
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* [[Media:Sample_Signoff_2015-16.doc|Sample sign-off]]
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=Frequently Asked Questions (FAQs)=
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The Frequently Asked Questions are on page [[GC_Enterprise_IT_Portfolio_FAQs - Frequently Asked Questions]]
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Please send all questions to:  [mailto:zzciobdp@tbs-sct.gc.ca CIOB-ITD mailbox].
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=Related Pages=
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management IT Services Management]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/Core_Executive_Working_Group IT Services Management - Core Executive Working Group]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/IT_costing_working_group IT Services Management - IT Costing Working Group]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/IT_Performance/IT_Asset_Management_Working_Group IT Services Management - IT Performance & Asset Management Working Group]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/IT_Expenditure_Reporting IT Expenditure Reporting]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Integrated_Assets,_Expenditure_and_Performance_-_Frequently_Asked_Questions IT Integrated Assets, Expenditure and Performance - Frequently Asked Questions]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/Background IT Services Management/Background]]
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*[[https://www.gcpedia.gc.ca/wiki/IT_Services_Management/Contacts IT Services Management/Contacts]]
     
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