Terms of Reference

Preamble

Treasury Board is responsible, under the Section 7 (1) of the Financial Administration Act, for all matters relating to general administrative policy in the federal public administration including the review of annual and longer term expenditure plans and programs of departments and the determination of priorities with respect therein.

Background

On March 23, 2017, the CIO GC established the Government of Canada Enterprise Architecture Review Board (GC EARB) “to further the “whole of government as one enterprise” vision. It is integrated into the larger GC governance structure and looks at alignment of initiatives, system and solution gaps and overlaps, development of new digital capabilities and innovation opportunities, setting technology standards and providing IM-IT investment direction”.

Effective Date

The Government of Canada Enterprise Architecture Review Board was established on March 23, 2017. These terms of reference were approved by GC EARB on xxx , 2019.

Mandate

The Policy on the Management of Information Technology assigns responsibility to the Chief Information Officer of Canada to establish an implement an enterprise architecture review board that is mandated to define current and target architecture standards for the Government of Canada, and review departmental plans to ensure alignment.

Provide technical recommendations and highlight enterprise-wide directions to the GC CIO for consideration and approval.

Responsibilities

GC EARB will provide the technical review lens for proposed solutions that are: Enterprise and/or common in nature; public facing; emerging or disruptive technology; cloud services; long-term contract renewals for existing solutions; or proposed architectural exemptions to currently established reference architectures for all departments (as defined in section 2 of the Financial Administration Act).

GC EARB will:

Prescribe and recommend approval by the GC CIO government-wide architecture expectations;
Define current and promote target architecture standards for the Government of Canada; and
Review departmental plans to ensure alignment to those architecture expectations and standards.

Operation

GC EARB meets bi-weekly. As required and at the discretion of the Committee Co-Chairs, special meetings may be called for urgent matters.

Secretariat support is provided by Committee Secretariat, Office of the Chief Information Officer, Treasury Board of Canada Secretariat.

To ensure continuity and stability of involvement, discussion, and information flow, committee members are encouraged to participate in all meetings.

Presentation Requirements

The purpose of the GC EARB engagement must be clear (information, endorsement or exemption).

Departments are encouraged to use the presentation template to ensure consistent provision of content to enable formal architectural assessment.
Departments are expected to submit their finalized materials to the Office of the Chief Information Officer, Treasury Board of Canada Secretariat (TBS OCIO) no later than one week prior to the planned meeting date.
Committee Secretariat reserves the right to defer items if presentation materials are submitted late.
Committee Secretariat reserves the right to circulate information items secretarially rather than allocate time on the agenda.
Items that are considered low risk and/or where there are no concerns to raise can be considered as “consent agenda items”. The consent agenda items are not allocated any presentation time however if no concerns are raised at the meeting, the items are considered endorsed.

Official Languages

GC EARB meetings are bilingual.
- Debriefs, presentations, and updates may be delivered in either official language; members may ask questions and presenters may respond to questions in the official language of their choice.

Membership

The GC EARB is co-chaired by:

Marc Brouillard, Chief Technology Officer for the GC, Treasury Board of Canada Secretariat; and
Sarah Paquet, Executive Vice President, Shared Services Canada

If a sitting member of the Committee changes his or her substantive position, the member’s continued participation or replacement will be at the discretion of the Co-Chairs in order to ensure continuity of experience.

Members may appoint one permanent delegate that will serve as an alternate member and be empowered to participate in discussions on their behalf. No other substitutes or delegates will be accepted.

In the event that a Member is absent for 3 consecutive meetings, their membership to the EARB will be revoked by the Co-Chairs. The identified alternate may replace a member only when the member advises TBS CIOB Secretariat 48 hours prior to the scheduled meeting date.

Terms of Reference will be reviewed and updated annually in Q2 (anniversary date).

GC EARB Membership

GC EARB Membership:
Summarized list of ***PROPOSED 20 *** GC EARB Members (Oct 2018)
Department	DARB	Member
Canada Border Services Agency (CBSA)	YES	[M] Minh Doan (VP & CTO) [A] Gino Lechasseur (EA (DG))
Canada Revenue Agency (CRA)	YES	[M] Annette Butikofer (Ass't Comm'r & CIO) [A] Silvano Tocchi (Digital Services -DG)
Communications & Security Est. (CSE) Lead Security Agency (LSA)	N/A	[M] André Boucher (ADM Sec Ops) [A] Francis Castonguay (DG)
Communications & Security Est. (CSE) Corporate	N/A	[M] Bruce Hirst (DG, Corporate Services/CFO) [A] Sami Khoury (CIO)
Environment Canada & Climate Change (ECCC)	N/A	[M] Carol Najm (ADM) [A] Lucie Loignon (CIO)
Employment & Social Development Canada (ESDC)	N/A	[M] Benoit Long (ADM) [A] Peter Littlefield (CIO)
Infrastructure Canada (IC)	N/A	[M] Darlene Boileau (ADM) [A] Angus Howieson (CIO)
Immigration, Refugees & Citizenship (IRCC)	YES	[M] Zaina Sovani (ADM/CIO) [A] Rachael Porteous (DG)
Indigenous Relations & Northern Affairs (IRNA)	N/A	[M] Paul Thoppil (ADM) [A] Tim Eryou (CIO)
Innovation, Science & Economic Dev. (ISED)	N/A	[M] Aneeta Bains (ADM) [A] Daniel Boulet (CIO)
Library & Archives Canada (LAC)	N/A	[M] Normand Charbonneau (ADM/CIO) [A] Robert McIntosh (DG Archives)
Canadian Heritage (PCH)	N/A	[M] Jenifer Aitken (ADM) [A]William Murray (CT&IO)
Privy Council Office (PCO)	YES	[M] Shawn Tupper (ADM) [A] Ken MacDonald (A/CIO)
Public Service Commission (PSC)	YES	[M] Philip Morton (Vice-President) [A] Elizabeth Rhodenizer (CIO)
Public Services and Procurement Canada (Functional) (PSPC)	N/A	[M] John Penhale (Procurement -DG) [A] Eric Lavergne Chief Arch. [A] Phillippe Lefebvre Dir. GC Wide programs
Public Services and Procurement Canada (Functional) (PSPC)	N/A	[M] Tammy Labelle (ADM) [A] Joe Audi (DG)
Royal Canadian Mounted Police (RCMP)	YES	[M] Joe Oliver (ADM) [A] Allen Williamson (DG)
Shared Services Canada (SSC)	YES	[Chair] Sarah Paquet (VP)
Shared Services Canada (Functional) (SSC)	N/A	[M] Stéphane Cousineau (Sr.ADM) [M] Marc Péladeau (Sr.D)
Statistics Canada (STATS)	N/A	[M] Stéphane Dufour (ACS) [A] Martin St-Yves (CIO)
Treasury Board of Canada Secretariat (TBS)	YES	[Chair] Marc Brouillard (ADM)
Treasury Board of Canada Secretariat (Functional) (TBS)	N/A	[M] Natalie McGee (ED) [M] Imraan Bashir (SR. D)
Transport Canadab (TC)	N/A	[M] André Lapointe (ADM) [A] Julie Leese (CIO)
Veterans Affairs Canadan(VAC)	N/A	[M] Elizabeth Stuart (ADM) [A] Mitch Freeman (DG)