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About High Level Design
In the High-level Design (HLD) major task, sessions will take place to validate the future state GC business process flows for the end-to-end EPS processes, which will confirm EPS business requirements. First, current-state business processes from both PSPC and other government departments will be compared. The future-state discussions will include recommendations for streamlining and standardizing end-to-end processes. The future-state GC business processes will include recommendations for re-engineering and streamlining end-to-end processes.
Below you will find information about each of the HLD sessions, as well as all accompanying information that was provided to attendees.
Week 1: Current State (Upstream)
- English Agenda: File:Final agenda EPS workshop week 1 ENG.PDF
- French Agenda: File:Final agenda EPS workshop week 1 FRA.PDF
August 20th: Source to Contract
Session Objective: Understand the Source to Contract process today; people, process, tech, issues.
- Link to Presentation
- File:HLD Minutes August 20 2018.pdf
- Document shared: File:PSM - AP Procurement Workflow Model v 2.0.pdf
August 21st (AM): Contract Complexity
Session Objectives: Understand the complexities in contracting: contract clauses, simplification, complexity, and risk assessment processes (risk-based approvals, complex contracting for major procurement).
- Link to presentation
- File:HLD Minutes August 21 2018.pdf
August 21st (PM): E-Tendering (GETS)
Session Objectives: Understand the E-Tendering process; people, process, tech, issues.
- Link to presentation
- File:HLD Minutes August 21 2018.pdf
August 22nd (AM): Supplier Enablement
Session Objective: Supplier onboarding, channels, process, policies.
- Link to presentation
- File:HLD Minutes August 22 2018.pdf
August 23rd: Source to Contract (GC)
Session Objective: Discuss variations in source to contract across government departments.
- Link to presentation
- File:HLD Minutes August 23 2018.pdf
Week 2: Current State (Downstream)
- English Agenda: File:Final agenda EPS workshop week 2 ENG.PDF
- French Agenda: File:Final agenda EPS workshop week 2 FRA.PDF
August 27th: Procure to Pay
Session Objective: Understand the P2O (including catalogues) process today: people, process, tech, issues.
August 28th: Services Procurement
Session Objective: Understand the Services Procurement process today: people, process, tech, issues.
August 29th: Current State - Master Data - Vendor/Item
Session Objective: Understand the vendor and item master management process today: people, process, tech, issues.
- Link to presentation
- File:HLD Minutes August 29 2018.pdf
August 30th: Procure to Pay (OGDs - Goods and Services)
Session Objective: Discuss variation across departments.
- Link to presentation
- File:HLD Minutes August 30 2018.pdf
Week 3: Fit-Gap Analysis and Requirements Validation
- English Agenda:
- French Agenda:
September 5th(AM): Ariba/Fieldglass Demos (Acquisitions Program + OGDs)
Session Objective: Demo of Ariba and Fieldglass solutions demonstrating the capabilities of the software. These demos are intended to act as a reference for participants going into future state design workshops. Through these demonstration, the project team will demonstrate out of the box functionality which will not be representative of the future state for GC EPS solution.
- Link to presentation
- Link to meeting minutes
September 5th(PM): Supplier Enablement (External)
Session Objective: A selected group of suppliers have been invited to share the experience navigating GC’s vendor onboarding systems and processes. They are invited to share pain points and analyze current processes from their lenses. This workshop is not intended to be a future state design session.
- Link to presentation
- Link to meeting minutes
September 6th: Fit-gap Analysis Validation
Session Objective: The Fitgap validation session will propose high level solutions for the most relevant pain points identified in weeks 1 and 2.
- Link to presentation
- Link to meeting minutes
Week 4: Future State Design Vision
September 10th (PM): Procurement Modernization
Session Objective: This session is being hosted to solicit input and understand GC’s vision as it relates to procurement modernization. The project team will seek to answer the following questions: what are your expectations of the procurement modernization program, describe your vision for a better procurement environment and what are the guiding principles that you need to enable to achieve your vision. This session is intended to the senior level stakeholders.
- Link to presentation
- Link to meeting minutes
September 11th (AM): Business Blueprint
Session Objective: Envisioning the end to end business (Procurement) blueprint.
- Link to presentation
- Link to meeting minutes
September 11th (PM): Procurement Roadmap
Session Objective: Envisioning the initial roadmap.
- Link to presentation
- Link to meeting minutes
September 12th: Upstream
Session Objective: This session is meant to review the differences between GC current state upstream processes and leading practices. This is meant to be a participative workshop with the intention of discussing where deviation exists in level 4 activities and determine how to close the deltas to achieve leading business practices. This session is intended for EPS champions from PSPC and OGD.
- Link to presentation
- Link to meeting minutes
September 13th: Downstream
Session Objective: This session is meant to review the differences between GC current state downstream processes and leading practices. This is meant to be a participative workshop with the intention of discussing where deviation exists in level 4 activities and determine how to close the deltas to achieve leading business practices. This session is intended for EPS champions from PSPC and OGD.
- Link to presentation
- Link to meeting minutes
Week 5: Future State Design - Business Processes
September 19th: Business Process Design (AP + OGD)
Session Objective: This session will determine how we will embed leading practices into current GC practices down to level 4 in regards to upstream processes. It is a follow up of September 12 session where we heard the participants, gathered their comments and now we are getting confirmation.
- Link to presentation
- Link to meeting minutes
September 20th: Business Process Design (AP + OGD)
Session Objective: This session will determine how we will embed leading practices into current GC practices down to level 4 in regards to downstream processes. It is a follow up of September 13 session where we heard the participants, gathered their comments and now we are getting confirmation.
- Link to presentation
- Link to meeting minutes