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In the High-level Design major task, sessions will take place to validate the future state GC business process flows for the end-to-end EPS processes, which will confirm EPS business requirements. First, current-state business processes from both PSPC and other government departments will be compared. The future-state discussions will include recommendations for streamlining and standardizing end-to-end processes. The future-state GC business processes will include recommendations for re-engineering and streamlining end-to-end processes.
Week 1: Current State (Upstream)
August 20th: Source to Contract
Session Objective: Understand the Source to Contract process today; people, process, tech, issues.
- Link to session agenda
- Link to Presentation
- Link to Meeting Minutes
August 21st (AM): Contract Complexity
Session Objectives: Understand the complexities in contracting: contract clauses, simplification, complexity, and risk assessment processes (risk-based approvals, complex contracting for major procurement).
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 21st (PM): E-Tendering (GETS)
Session Objectives: Understand the E-Tendering process; people, process, tech, issues.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 22nd (AM): Supplier Enablement
Session Objective: Supplier onboarding, channels, process, policies.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 23rd: Source to Contract (GC)
Session Objective: Discuss variations in source to contract across government departments.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
Week 2: Current State (Downstream)
August 27th: Procure to Pay
Session Objective: Understand the P2O (including catalogues) process today: people, process, tech, issues.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 28th: Services Procurement
Session Objective: Understand the Services Procurement process today: people, process, tech, issues.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 23rd: Current State - Master Data - Vendor/Item
Session Objective: Understand the vendor and item master management process today: people, process, tech, issues.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
August 24th: Procure to Pay (OGDs - Goods and Services)
Session Objective: Discuss variation across departments.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
Week 3: Fit-Gap Analysis and Requirements Validation
September 5th(AM): Ariba/Fieldglass Demos (Acquisitions Program + OGDs)
Session Objective: Demo of Ariba and Fieldglass solutions demonstrating the capabilities of the software. These demos are intended to act as a reference for participants going into future state design workshops, to better understand the capabilities of the software and inform discussions for how best to configure future-state environments.
- Link to session agenda
- Link to presentation
- Link to meeting minutess
September 5th(PM): Supplier Enablement (External)
Session Objective: A selected group of suppliers have been invited to share the experience navigating GC’s vendor onboarding systems and processes. They are invited to share pain points and analyze current processes from their lenses. This workshop is not intended to be a future state design session.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
September 6th: Fit-gap Analysis Validation
Session Objective: The Fitgap validation session will propose high level solutions for the most relevant pain points identified in weeks 1 and 2.
- Link to presentation
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Week 4: Future State Design Vision
September 10th (PM): Procurement Modernization
Session Objective: This session is being hosted to solicit input and understand GC’s vision as it relates to procurement modernization. The project team will seek to answer the following questions: what are your expectations of the procurement modernization program, describe your vision for a better procurement environment and what are the guiding principles that you need to enable to achieve your vision. This session is intended to the senior level stakeholders.
- Link to session agenda
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September 11th (AM): Business Blueprint
Session Objective: Envisioning the end to end business (Procurement) blueprint.
- Link to session agenda
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September 11th (PM): Procurement Roadmap
Session Objective: Envisioning the initial roadmap.
- Link to session agenda
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September 12th: Upstream
Session Objective: End to end business process framework workshop.
- Link to session agenda
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September 13th: Downstream
Session Objective: End to end business process framework workshop.
- Link to session agenda
- Link to presentation
- Link to meeting minutes
Week 5: Future State Design - Business Processes
September 19th: Business Process Design (AP + OGD)
Session Objective: Business process validation workshop (upstream)
- Link to session agenda
- Link to presentation
- Link to meeting minutes
September 20th: Business Process Design (AP + OGD)
Session Objective: Business process validation workshop (downstream)
- Link to session agenda
- Link to presentation
- Link to meeting minutes