GouvEnsembleCanadaGuideFrançais
*** I would like to read this guide in English
GouvEnsemble Canada: Ottawa nonconference guide bénévole
Nous sommes heureux de vous accueillir au sein de l'équipe GouvEnsemble Ottawa nonconference 2019 ! Merci de partager votre temps précieux pour nous aider à faire de cet événement une réalité - nous ne pouvons littéralement pas le faire sans vous ! Nous savons que nos formidables bénévoles font la journée, alors MERCI de lever la main ! Votre énergie, votre enthousiasme et vos efforts contribuent à offrir une expérience agréable et à faire en sorte que chacun passe une journée mémorable. Par-dessus tout, nous espérons aussi que votre expérience de bénévolat sera amusante et enrichissante.
Dans ce wiki, vous trouverez beaucoup d'informations que vous voudrez connaître avant votre arrivée.
La conférence d'une journée de GouvEnsemble aura lieu le 17 décembre 2019 à l'édifice John G. Diefenbaker, 111, promenade Sussex, à Ottawa, Ontario. Nous attendons des centaines de personnes de partout au Canada et peut-être même à l'étranger et nous attendons avec impatience une journée fantastique !
(Vous ne savez pas à quoi vous attendre ? Regardez cette courte vidéo et OneTeamGov.ca pour en savoir plus !)
Dites-m'en plus sur GouvEnsemble
OneTeamGov est une communauté de gens passionnés par l'amélioration des services publics afin de faciliter la vie des gens.
L'objectif de la communauté est d'améliorer le service public et les méthodes de travail dans le secteur public en éliminant les divisions entre les personnes. Il est ouvert à toute personne, quel que soit son poste ou son secteur d'activité, qui souhaite améliorer les services publics ou les méthodes de travail du secteur public par des actions concrètes.
Partager et apprendre avec les autres est un impératif moral, parce que chacun mérite d'avoir des services publics efficaces et accessibles. C'est pourquoi GouvEnsemble Canada, le chapitre canadien de OneTeamGov, organise un événement à Ottawa. C'est l'occasion de favoriser et de faciliter l'apprentissage et le partage à l'échelle du pays.
Comme nos autres événements, celui-ce sera axé sur les résultats. Nous voulons que les gens retirent des idées pratiques pour améliorer les services publics dans leur travail. Plutôt qu'un programme de réunions ou de conférences, cet événement sera une non-conférence - une série de sessions définies par les participants le jour même. L'objectif sera de partager vos expériences, votre pratique, votre inspiration, votre compréhension, d'apprendre des autres et de construire votre propre appel à l'action.
Voir ci-dessous tout ce que tu doit savoir!
Si tu ne lit rien d'autre, lisez ceci !
1 - Unconference preparation and set-up is taking place on December 16, from XXX to XXX at the unconference location (111 Sussex), some of you signed up to help prep! Thank you!!
2 - When you arrive on the day of the unconference head to the volunteer room (ADD LOCATION) to get your briefing, confirm the volunteer schedule, get your t-shirt, please arrive well in advance of your shift
3 - Unconference registration will start at 8:00 am in the (ADD LOCATION) (see map
4 - There will be coffee and snacks in the volunteer room in the morning. There will also be light snacks available all day to help keep your energy up!
5 - Bring a device so you can stay connected (Wi-Fi is provided PASSWORD), unconference organizers will also have walkie-talkies and be roaming around
6 - Volunteer role descriptions and the master schedule are below - check them out before you start! If you are facilitating and taking notes please take a look at the Breakout Session Guide
7 - At the end of the day, as participants exit the venue, we want to make a ‘corridor of volunteers and high-fives’ to thank everyone as they leave. We will line up at TIME outside of the ‘XX’!
9 - Do not hesitate to contact Colleen Tiernan (819-360-0852) or Kayleigh Chaston-Vickers (506-654-3907) volunteer coordinators with ANY questions, issues, or concerns! We are here to help you!
Unconference Ottawa 2019 - Volunteer Details
Volunteer Briefings
BEFORE the Unconference:
Web Ex Pre-briefings....
INFO HERE
INFO HERE
INFO HERE
DAY OF the Unconference:
- When you arrive on the day of the unconference head to the volunteer room (ADD LOCATION) to get your briefing, confirm the volunteer schedule, and get your t-shirt. Please arrive well in advance of your shift.
- You will be given a white t-shirt with the OneTeamGov logo. Informal is fine. Dress for the weather. Top tip: comfy clothes, comfy shoes, and note that the t-shirts are unisex style.
- The full volunteer schedule will be posted, please let Colleen and Kayleigh know if you hit any snags, or have any questions, issues, or concerns! You can text us on the day of!
Brief Schedule of the Day
- 7:00 Volunteer Room is ready to welcome you and you can pick up your t-shirt! Please be early for your shift!
- 8:00 doors open and registration starts on HERE
- 9:00-9:40, Welcome Ceremony
- 9:40-10:10, Pitch Activity
- 20 min gap, Agenda Setting
- 10:30 – 16:30, Multiple Rooms, Breakout Sessions
- 16:30 – 17:00, Closing Remarks & Send Off
- 16:45 *** Volunteers line up at 4:45 for high five line
- 17:00 CLEAN UP! If you can stay a bit longer and help us that would be amazing! Thank you!
Self-Care
It will be a big and busy day, so remember take care of yourself and your own well-being. It is okay to take a pause for a while!
There will be a quiet space (WHERE) as well as a volunteer room (WHERE) available to you. When participants are in sessions, expect the main areas to be a bit more on the quiet side as well.
If you are in need of support at any time, or need to switch roles, feel free to drop a message or call Colleen (819-360-0852) or Kayleigh (506-654-3907). We are here to look after you, too!
Code of Conduct
The OneTeamGov Global Unconference Team is committed to maintaining a safe, harassment-free space for all of our participants. This includes maintaining a positive and inclusive space where everyone is welcome and human rights are respected, regardless of who they are. This means respect for all aspects of people including age, gender, race, ethnicity, religion/no religion, national origin, language, education, body size, political affiliation, sexual orientation, gender identity/expression and creativity, physical and mental ability, and socio-economic status.
We will not tolerate harassment of conference participants in any form.
Please refer to the official OneTeamGov Code of Conduct.
Volunteer Roles - What is Expected Of Me?
| Role | ||
| Registration | - Greet and register participants when they arrive
- Provide participants a lanyard/name tag, encourage them to write their name/info etc. - Let participants know where the washrooms are and answer any questions they might have - When registration is complete, you will change to a different role as a floor walker/greeter Team Leader: Ashley Evans | Call/text: 204-228-7373 | Walkie-talkie |
NAMES HERE |
| Greeters | - Interact with participants and help to answer any questions they may have about the event/venue
- Direct participants to rooms, washrooms (familiarize yourself with the floor plans) - Helping with questions that might come up, running and fetching things as required - Ensure that each room has a facilitator and note-taker at the start of each breakout session - Put the name of the session on the door AND collect the flip chart paper from the last session and ensure it is labelled Team Leader: Colleen Tiernan | Call/text: 819 360 0852 | Walkie-talkie |
NAMES HERE AM
NAMES HERE PM |
| Park Volunteers | - The Park is a space to convene and to CONNECT, REFLECT, and INTEGRATE. The day will be opened and closed there.
- Throughout the day, the park is an open space with a variety of activities for conversations, creativity, and quiet reflection such as a meditation space, Serious Lego, etc.a - This is a role for interacting with our guests and answering any questions they may have about the activities - Helping with questions that might come up, running and fetching things as required Team Leader: Joël Bourgeoys | Call/text: 613-415-8036 | Walkie-talkie |
CHECK WITH JOEL DO YOU NEED EXTRA HERE? |
| Breakout Teams
- Facilitator - Note-taker |
- This role includes working as a team to convene, facilitate, and record the discussions of the breakout sessions (one team per room)
- The Facilitator will guide the 55-minute discussion, enabling participants to discuss and generate (1) a shared understanding of the topic, (2) opportunities and challenges related to it, and (3) practical actions to address them. - The Note-taker will capture the points of the discussion, including the room’s understanding(s) of the topic, opportunities and challenges, and practical actions. A laptop/tablet will be provided in each room. A Google doc and folder will be set up for you to record the discussion. Please ensure the notes are saved in the Google docs folder - The Note-taker will also keep time and take a picture of the group participating in the session, please send to Team Leaders: Joël Bourgeoys | Call/text: 613-415-8036 | Walkie-talkie |
SEE POSTED SCHEDULE |
| Tidying Up
(Calling anyone available!) |
- We appreciate your time, and understand if you cannot stay, but we hope to have as many volunteers as possible stick around after the event to help us leave the venue in a good state!
Team Leader: Colleen Tiernan | Call/text: 819 360 0852 | Walkie-talkie |
NAMES HERE
Anyone else available that can stick around is welcome! Thank you! |
Floor Plan of Building
Floor Plan ...
Social Media
Please use these event hashtags when spotlighting the event on social media: #OneTeamGovOttawa #OneTeamGovCan
Wi-Fi: Network: VictoriaConference / Password: OTGG
Questions & Answers
- Are note takers responsible to type of the flip charts, what is expected of us in this role?
- The idea is to capture collective insights from the breakout conversation, we are not expecting note takers to take on the reporting of the posted material/flip charts, etc. (that will be done later, you don’t have any homework)
- There will be laptops provided in the session rooms, a template started to assist you, the notes will be saved in a google docs folder
- *** IMPORTANT *** IF you use a flip chart, please record your session topic and room number for record keeping
- What are you expecting in terms of facilitation?
- There is no ‘one way’ to facilitate the session, you don’t need to be an expert facilitator
- There will be flipcharts and sticky notes in the room if you want to use these, BTW please/please use flipchart markers not sharpies (sharpies write on walls through flip chart paper!! EEEK!)
- You can use a wide range of different techniques, from an organic conversation with no structure, all the way to an experienced facilitator using the 1-2-4-All approach (see Breakout Session Guide)
- In a nutshell our aim is to facilitate a shared understanding, exploration of opportunities, and to id practical actions (check out the break session guide for more details)