What do I do first?

1. Conduct a self-assessment of your initiative against the "Criteria" to determine if you should be presenting to the GC EARB

CRITERIA: https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=15249

Proposals concerned with the design, development, installation and implementation of digital services or solutions, information systems and applications ("digital initiatives") where the department is willing to invest a minimum of the following amounts in order to address the problem or take advantage of the opportunity:

That require an exception to any applicable Directive or Standard under the Policy on the Management of Information Technology;

That are categorized at the protected B level or below‎ using a deployment model other than public cloud for application hosting (including infrastructure), application deployment, or application development; or

2. Complete the "Presenter" intake presentation

3. Send completed presentation to GC EARB group

EMAIL: Template:ZZCIOBDP@tbs-sct.gc.ca

Things to note

Ensure that all proposals submitted for review to GC EARB have first been assessed by your DARB (Departmental Architecture Review Board) where one has been established.
Ensure your departmental initiatives are assessed against and align to the requirements set out as the [GC Architectural Standards].

GC Enterprise Architecture will review your project material against the [GC Digital] and [GC Architectural Standards].
A summary is prepared that notes areas of alignment and areas of possible concern.
This summary is shared with the departmental contacts and the EARB Co-Chairs prior to the meeting.

TBS OCIO Secretariat

2 weeks ahead:

The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people)

1 week ahead:

FINAL presentation materials (both French and English) are required.
Packages are prepared and distributed to EARB members for their review prior to the scheduled meeting.

Day of:

Present yourself to the separate security TABLE and see the OCIO Secretariat Representative. (Note: It is recommended to arrive 15 minutes prior to the meeting)
You will be signed in and provided a temporary security pass.
Make your way to the identified meeting room.
Once in the meeting room, please RETURN the temporary pass to OCIO representatives.

Post EARB Meeting:

A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
The RoD may take several weeks to be officially published, but will be made available on the GC Wiki site.