IRCC CDO DGO

This is the sample workspace for CDO DGO - this is primarily for sharing common links for helping us to work from home!

sample link to our datasets on the open data portal: https://open.canada.ca/data/en/dataset?keywords=Immigration+Refugees+and+Citizenship+Canada

since this is a public page we would NOT put our phone list here or share any documents that are not public to be safe.

Many thanks to our great colleagues in SPPb for allowing me to use this document.

USING SLACK AT SPPB CDO :)

Slack is an instant messaging platform

Slack will be used to communicate without email which will lessen the load on the VPN while keeping us up-to-date

1. You will receive an invitation from the workspace chief-data-officer-branch-ircc.  Please accept the invitation.
2. When you join the workspace, you will be asked to set up your account. For more on setting up slack click here.
3. You can use the web based application or download the app to your smart phone. Please let DGO know if you have any issues
4. In Slack, work happens in channels. Find and join relevant channels in your workspace to make sure you’re getting all the info you need. I have created a channel for each team. If I have missed any please let me know. For more on working in channels click here.
5. Other channels you need to know:
   1. #general - can be used for communicating across teams on work matters.
   2. #announcement - here our DG Ümit will be making announcements when necessary.
   3. #random - as the name states here you leave tips, tricks or inspirational quotes, etc.
   4. #cdo-dpu – use for instant access to DPU updates on requests
   5. #CDO-STATS – use for instant access to STATS for request QnA with IRCC requestors
6. There are also direct messaging options. For more on finding and starting conversations in channels or directly click here.
7. There is also a great search function to find conversations.
8. Please do not add secret/ sensitive documents to slack.

USING ASANA AT CDO

Asana is a web and mobile application designed to help teams organize, track, and manage their work.

1. You will receive an invitation from CDO team. Please accept the invitation.
2. When you join the workspace, you will be asked to set up your account. Please use Google Chrome.
3. We are currently using the free version so not all features are available.
4. In Asana, work happens under teams or projects. I have only created one team for CDO and an example of a project. Teams can decide to create teams for themselves or simply have projects under CDO:
   1. Creating a team allows you to create multiple projects for that team and keeps your projects private to your team in the free version. To add a team click on the Add Team button below CDO, enter the names and the members and hit create team.
   2. Projects created under CDO can be seen by all the branch members under the free version. To create a project click on the plus (+) sign beside the words CDO. You will have the chance to create one from a template (strongly recommend) or create a blank project.
5. You can assign tasks:
   1. to specific persons
   2. add due dates
   3. add sub tasks
   4. comment on tasks and
   5. monitor priority
6. You can see all tasks assigned to you by clicking on My Tasks. Home will show you all the projects and teams you are on.
7. For more information on Asana contact me/DGO or click on the following links:
   1. Asana quick start
   2. Intro Videos

USING ZOOM AT CDO

Zoom is a remote conferencing services

1. Sign up for zoom at https://zoom.us/signup.
   • You can download the web application for your laptop.
2. Another option is to download zoom on your cell phone from the Google play store or the Apple app store. This will help to free up the VPN.
3. After signing up you will get a personal meeting room and will be able to schedule meetings.
4. Go to schedule meetings, you can add the date time, if it is a recurring meeting. You can set a password for your meeting but this is not necessary.
   • You can select if you want video to remain on or off. Your choice!
5. You can invite persons to your zoom meeting directly from the app or send them the Meeting ID
6. When in zoom it is best to keep your phone on mute to diminish echo and background nose. To mute when on cellphone tap the screen when in the meeting and click on mic.
7. On the free version you can arrange 40 minute meetings with groups of over 3 (However they have been allowing longer meetings due to the current situation)
8. It is best to use the device audio than calling in using the teleconference number
9. For more information watch these tutorials.

UTILISER SLACK À LA DGPSP

Slack est une plateforme de messagerie instantanée.

Slack sera utilisée pour communiquer sans courrier électronique, ce qui réduira la charge sur le VPN tout en nous permettant de rester à jour.

1. Vous recevrez une invitation de l'espace de travail CDOB-IRCC. Veuillez accepter l'invitation.
2. Lorsque vous rejoindrez l'espace de travail, il vous sera demandé de créer votre compte. Pour plus d'information sur la création de Slack, cliquez ici.
3. Vous pouvez utiliser l'application web ou télécharger l'application sur votre téléphone intelligent.
4. Dans Slack, le travail se fait par canaux. Identifiez et rejoignez les canaux pertinents dans votre espace de travail pour vous assurer que vous obtenez toutes les informations dont vous avez besoin. J'ai créé un canal pour chaque équipe. Si j'en ai manqué, faites-le moi savoir. Pour en savoir plus sur le travail dans les canaux, cliquez ici.
5. Autres canaux que vous devez connaître :
   1. #general - peut être utilisé pour communiquer entre les équipes sur les questions de travail.
   2. #announcments - ici, notre DG Sam fera des annonces lorsque cela sera nécessaire.
   3. #random - comme son nom l'indique, vous pouvez y laisser des conseils, des astuces ou des citations inspirantes, etc.
   4. #DPU – use for instant access to DPU updates on requests
   5. #CDO-STATS – use for instant access to STATS for request QnA with IRCC requestors
6. Il existe également des options de messagerie directe. Pour en savoir plus sur la recherche et le lancement de conversations dans les canaux ou directement, cliquez ici.
7. Il existe également une fonction de recherche très utile pour trouver des conversations.
8. Veuillez ne pas ajouter de documents secrets ou de nature sensibles à la liste.