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ROEB Virtual Tools / Outils virtuels de la DGORAL (view source)

Revision as of 11:47, 8 December 2021

9,520 bytes added ,  11:47, 8 December 2021
Added list of tools and applications used in ROEB in alphabetic order.
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=== '''ROEB Programs''' ===
     −
==== '''Cannabis''' ====
+
The following table provides a summary of the tools and applications being used across the ROEB while working virtually.    
   −
==== '''Consumer Product Safety''' ====
+
{| class="wikitable"
 +
|'''Tools and Applications  '''
 +
|'''Description of use'''
 +
|'''Program(s) Using tool'''
 +
|-
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|Adobe Spark
 +
|Photo editing
   −
==== '''Controlled Substances''' ====
+
PDF and photo editing for outreach (e.g., virtual booths).  
 +
| EHP
 +
|-
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|BCOD (Border Compliance Operations Database)
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|Goods coming to the border are referred by Border Services for inspection.  Referrals are entered into the BCOD by HC Employees.  Inspectors can pick a referral up from a workflow queue and check the import for applicable HC regulation compliance.  Once the inspection is finished a letter for Border Services can be generated to recommend admittance or hold back the shipment.
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|Border Programs
 +
|-
 +
|Business Registries
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|Business Registries Spreadsheet - Program developed list of all business registries in Canada.  
 +
|TVCEP
 +
|-
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|Camtasia
 +
|Used to record your movement on the screen.  
 +
|TVCEP
 +
|-
 +
|Cyberlink Pro
 +
|Video Editing
   −
==== '''Tobacco and Vaping''' ====
+
Video editing for training material housed in Edubrite.  
 +
|Cannabis
 +
|-
 +
|Demio
 +
|Meeting/Presentation platform.
 +
|EHP
 +
|-
 +
|Docubridge
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|Used to obtain documents for inspection when a clinical trial has been selected.  
 +
|CTCP
 +
|-
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|Donut
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|Pilot project to use social/business platforms autonomous features to improve connectedness and camaraderie while working remotely.
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|Cannabis
 +
|-
 +
|Dropbox
 +
|File Sharing - Unclassified
   −
==== '''Pesticides''' ====
+
File sharing platform for sharing non-protected files externally.
 +
|EHP
 +
|-
 +
|Draw.io
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|Used to do flowcharts  <nowiki>https://app.diagrams.net/</nowiki> (free).  
 +
|TVCEP
 +
|-
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|Drupal
 +
|Document observations noted during an inspection in order to further publish them in an HC public database (DHPID) for transparency purposes.  
 +
|MDI
 +
|-
 +
|DSTS (Drug Submission Tracking System)
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|Used to gather information regarding clinical trials authorized by Health Products and Food Branch.  
 +
|CTCP
 +
|-
 +
|Dynamics CRM (MS Dynamics CRM) - CTLS
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|CRM web application that enables the submission of new license applications, request for amendments and license. renewals, inspection reports in addition to submission of monthly tracking reports.  
 +
|Cannabis
 +
|-
 +
|eCES (Electronic Compliance and Enforcement System)
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|Inspection tracking.
 +
|GVP, BPCP
 +
|-
 +
|Edubrite
 +
|Design, development and delivery of training.
 +
|Cannabis, CSP
 +
|-
 +
|ePost Connect
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|File Sharing – Protected B
   −
==== '''Environmental Health''' ====
+
Sharing of protected B information (documentation from stakeholders, Inspection Report from HC).  
 +
|Cannabis, CTCP, CSP, EHP, GVP, NHP GMP, HPIL, MDI
 +
|-
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|ePRS/APEX
 +
|Used by pesticides and PMRA to track non-compliance until March 2021 (then moved to Merlin).  Used also to track pesticide historical and current submissions, cancellations, and amendments of all pesticides.  
 +
|Pesticides
 +
|-
 +
|Firefox
 +
|Versatile web-browser that is useful for when monitoring compliance of websites and social media content. Various add-ons are available too, which provide different useful functionality.  
 +
|TVCEP
 +
|-
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|Fireshot
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|Used to take a screen capture (Firefox add-on)(free).  
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|TVCEP
 +
|-
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|GCDocs
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|Official repository for IRBV, such as inspection reports.  
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|CSP, CTCP, GVP
 +
|-
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|Google Drive
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|File Sharing - Unclassified
   −
==== '''Drugs - GVP''' ====
+
File sharing platform for sharing unclassified files externally.
 +
|EHP
 +
|-
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|Google Forms
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|Collecting unclassified information from participants during Outreach activity.  
 +
|CPS
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|-
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|Google Meets
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|Videoconference platform - Unclassified
   −
==== '''Drugs - GMP''' ====
+
Meeting/Presentation platform.
 +
|EHP
 +
|-
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|Hexillion
 +
|Used to find registrant information and IP address (free)  
   −
==== '''NHP''' ====
+
<nowiki>https://hexillion.com/</nowiki>  
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|TVCEP
 +
|-
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|Hopin
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|Conference/tradeshow platform utilized by event hosts/organizers.
 +
|EHP
 +
|-
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|Hypersnap
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|Used to take a screen capture (free) on HC smartphones and Surface Pro tablets.  
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|CSP, TVCEP  
 +
|-
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|IRS (Inspection Reporting System) and IRS Archive
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|Used to write the inspection reports to create the Inspection Exit Notices.
   −
==== '''Biological Products''' ====
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(GVP)  Review of inspection reports for inspections conducted prior to the implementation of eCES in 2015.  
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|GVP, CTCP, BPCP, MDI
 +
|-
 +
|Jira
 +
|Inspection Scheduling System (ISS) legacy inspection data tracker implemented prior to CSS.  Currently used only for tracking Part 14 inspections.  
   −
==== '''Medical Devices''' ====
+
A separate implementation is used between IMSD, ROEB, and CSCB for CTLS project.  
 +
|Cannabis, PPAU
 +
|-
 +
|Kahoot
 +
|Game-based learning platform during Outreach activity.
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|CPS, EHP
 +
|-
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|Klaxoon
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|Lotus Notes
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|Repository for Inspection Reports – “Controlled Substances Compliance Database”.  
 +
|CSP
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|-
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|Merlin
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|Implemented April 2021 - transitioning from ePRS and used for tracking inquiries, compliance verifications, promotions. It will also be used for quarterly and annual reporting.  
 +
|Pesticides
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|-
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|Mural
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|Office Lens
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|Scanning documents remotely for inspections and administrative use.
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|Cannabis
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|-
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|OneDrive
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|File Sharing – Protected B (Internal)
   −
==== '''Clinical Compliance''' ====
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Sharing, collaborating and reviewing files internally.  
 +
|All Programs
 +
|-
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|OneNote
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|Some inspectors use to collaborate on inspection planning and inspection notes.  
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|All Programs
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|-
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|OSINT (Open-Source Intelligence)
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|A multi-factor methodology tool for collecting, analyzing and making decisions about data accessible in publicly available sources to be used in Inspection related planning and risk assessments.
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|Cannabis
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|-
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|Outlook (MS Outlook)
 +
|Communication with stakeholders.
 +
 
 +
Exchange of unclassified info with companies, such as inspection scheduling and notifications.
 +
 
 +
Can send/receive file attachments of up to 153.6MB (provided receiver/sender is also able handle the files size)
 +
|All Programs
 +
|-
 +
|PharmEx
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|Inspections reports (pharmacy, exemption).
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|CSP
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|-
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|Pheedloop
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|Photos (MS Photos)
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|Photo/Video Editing
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 +
Photo and video editing for outreach (e.g., pre-recorded presentations).  
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|EHP
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|-
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|Power BI Pro
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|Dashboarding, Inspection Prioritization and Planning, Virtual Inspection GHG emissions savings.
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|Cannabis, MDCCD
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|-
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|Print to PDF  
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|Used to take a screen capture and turn it into a PDF (free).  
 +
|TVCEP
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|-
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|RADAR
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|Compliance verification tracking.
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|GVP, BPCP, CTCP
 +
|-
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|Sched
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|SharePoint (hosted by stakeholder)
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|File Sharing - Unclassified  
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Stakeholder’s owned SharePoint for requested documents from the stakeholders for review before/during and after inspection as required.
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|BPCP, CTCP
 +
|-
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|Slack
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|Improves connectedness and camaraderie while working remotely.  
 +
|Cannabis
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|-
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|Slido
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|Survey
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 +
Polling and opinion seeking during training and virtual workplace meetings.  
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|Cannabis, CPS, EHP
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|-
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|Snip & Sketch
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|Photo editing for outreach (e.g., virtual booths)  
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|EHP
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|-
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|SPOT Trackers
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|Satellite trackers used to check-in during onsite inspections in remote areas.
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|Cannabis
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|-
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|Survey Monkey
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|Survey
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 +
Used to create unclassified surveys to get feedback.
 +
|CPS
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|-
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|SW online
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|Teams (MS Teams)
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|Videoconference platform - Protected B when used internally; Unclassified outside of HC/PHAC
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Meetings (internal and external); presentations to the public, hosting exhibitor meetings at conferences (outreach and engagement activities)  
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 +
Internal discussions within the program and between inspectors collaborating on one file.
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 +
Used for meetings, virtual inspections, program training.
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|CSP, CPS, CTCP, EHP, GVP, HPIL, MDI, Pesticides
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|-
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|Turning Point
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|Survey
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 +
Audience engagement and polling software for presentations.
 +
|EHP
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|-
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|Video Download Helper
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|Used to download a video from a website, social media platform (Firefox add-on)(free).  
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|TVCEP
 +
|-
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|YouTube
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|Video Editing
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 +
Add & edit closed captioning to pre-recorded video presentations.  
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|EHP
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|-
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|WebEx
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|Videoconference platform - Unclassified
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 +
Sharing of information during virtual inspection, and delivery of live and recorded training sessions.
 +
 
 +
Outreach and engagement – presentations.  
 +
|Cannabis, EHP
 +
|-
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|Webmobi
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|Conference/tradeshow platform utilized by event hosts/organizers.
 +
|EHP
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|-
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|West Venue
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|Conference/tradeshow platform utilized by event hosts/organizers.
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|EHP
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|-
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|Wetransfer
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|File sharing platforms for sharing non-protected files externally.  
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|EHP
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|-
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|Wheel of Names
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|Used to randomly select people to call upon to generate discussion.  
 +
|CPS
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|-
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|Whiteboard
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|MS version used for meeting collaboration (alternative to Whiteboard we tried is Concept board).  
 +
|EHP
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|-
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|Whois
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|Used to find registrant information and IP address (free).  
 +
 
 +
<nowiki>https://whois.domaintools.com/</nowiki>  
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|TVCEP
 +
|-
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|Whova
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|Conference/tradeshow platform utilized by event hosts/organizers.
 +
|EHP
 +
|-
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|vFairs
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|Conference/tradeshow platform utilized by event hosts/organizers.
 +
|EHP
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|-
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|VidCruiter (aka VidInsurance)
 +
|Videoconference platform - Protected B
 +
 
 +
VidCruiter is approved for exchange of Protected B information.  Meeting participants are also able to share screen and exchange documents in real time through chat function.  
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|BPCP,  GVP, HPIL, MDI, NHP GVP
 +
|-
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|Virbela
 +
|Conference/tradeshow platform utilized by event hosts/organizers.  Required software download and installation. Due to download restrictions on our work computers, we had to attend the conference using our own personal computers.
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|EHP
 +
|-
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|Voxco
 +
|Survey  
 +
 
 +
Outreach and engagement survey tool - for use during presentations given to the public, mailout brochures.  
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|EHP
 +
|-
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|X-CD Technologies
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|Conference/tradeshow platform utilized by event hosts/organizers.
 +
|EHP
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|-
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|Zoom
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|Videoconference platform - Unclassified
 +
 
 +
Outreach and engagement – presentations.  Very popular among general public.  Also offers live/real-time online polling and close captioning.
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|CPS, EHP  
 +
|}
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