GC Enterprise Architecture/Board/When to come

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What is EARB

When to come to EARB

EARB Process

Forward Agenda

Past Sessions

Record of Decisions

What do I do first?

1 Conduct a self-assessment of your initiative against the “Criteria” to determine if you should be presenting to the GC EARB. IF so, complete the GC EARB Template

2 Ensure that all proposals submitted for review to GC EARB have first been assessed by your DARB (Departmental Architecture Review Board) where one has been established.

3 Ensure your departmental initiatives are assessed against and align to the requirements set out as the GC Architectural Standards.

How do you go about getting on the agenda?

Departmental Input

• Go to GC Pedia to attain the most recent GC EARB “Presenter Template”
• Complete the deck
• Email the deck to the generic mailbox: ZZCIOBDP@tbs-sct.gc.ca

TBS - OCIO (EA Review)

• GC EARB team receives alert of a new submission.
• A tentative date for the presentation is identified.
• A GC EA team conducts a review the input material.
• Comments are provided back to the department for clarification.
• A call/meeting occurs to discuss feedback and refine understanding.
• Updated presentation materials may be requested.
• The EARB meeting date is confirmed.

Prepare Assessment

• An architectural assessment is prepared by the GC EA team.
• Alignment against both the GC Digital and GC Architectural Standards is performed.
• This feedback is provided to the department as well as used to brief the Co-chairs of the GC EARB prior to the meeting.

How it works... what to expect

TBS-OCIO Secretariat

2 weeks ahead:

• The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people)

1 week ahead:

• They will request the presentation materials (both French and English) 1 week prior to the session
• They prepare information packages for the EARB membership to review ahead of the meeting.

GC EARB Meeting

• Time to present (being clear to the Board why you are here…. To seek endorsement to xxx )
• A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
• NOTE: The RoD may take several weeks to be officially published, but will be available on the GC EARB GC Pedia site.

Follow UP

• There are times when departments must return to the GC EARB as a result of where the project is in it cycle, or from conditions identified by the Board.
• The GC EA team will capture the need for a future visit and proactively schedule it on the GC EARB Forward Agenda.

Useful Links

• Directive on the Management of Information Technology
• [EARB Template]