Difference between revisions of "OneTeamGovCanada-GouvEnsembleCanada"

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We’re excited to welcome you to the 2019 Ottawa One Team Gov Global Unconference team! In this Wiki you will find…..much of the information you will want to know before you arrive.   
 
We’re excited to welcome you to the 2019 Ottawa One Team Gov Global Unconference team! In this Wiki you will find…..much of the information you will want to know before you arrive.   
  
−
== About OneTeamGov Global ==
+
== '''What is OneTeamGov Global?''' ==
 
You already know '''One Team Gov Global''' is a one-day unconference in the '''ADDRESS, ADDRESS, ADDRESS.''' We’re expecting hundreds of people from different countries and we’re looking forward to a fantastic day!
 
You already know '''One Team Gov Global''' is a one-day unconference in the '''ADDRESS, ADDRESS, ADDRESS.''' We’re expecting hundreds of people from different countries and we’re looking forward to a fantastic day!
  
Line 14: Line 14:
 
We want volunteering to be great fun first and foremost, but also really rewarding. You get to be there for participants, to make them feel welcome and to help make it a memorable day. You’ll get a t-shirt that will let folks know you are a volunteer, please dress casually with comfortable shoes!  
 
We want volunteering to be great fun first and foremost, but also really rewarding. You get to be there for participants, to make them feel welcome and to help make it a memorable day. You’ll get a t-shirt that will let folks know you are a volunteer, please dress casually with comfortable shoes!  
  
−
== If you read nothing else, read this! ==
+
== '''If you read nothing else, read this!''' ==
 +
'''TO EDIT THIS'''
 +
 
 
1.      The volunteer briefing is at '''7:30am''' on the '''Second Floor – Pre-Function 2A''' (see map)
 
1.      The volunteer briefing is at '''7:30am''' on the '''Second Floor – Pre-Function 2A''' (see map)
  
Line 22: Line 24:
  
 
4.      There is a Volunteer Room (Langford Room) where personal belongings can be stored safely.  Colleen Tiernan (819-360-0852), and one other volunteer lead will have a key. There will be some light snacks available, like granola bars so you can keep your energy up!
 
4.      There is a Volunteer Room (Langford Room) where personal belongings can be stored safely.  Colleen Tiernan (819-360-0852), and one other volunteer lead will have a key. There will be some light snacks available, like granola bars so you can keep your energy up!
−
 
−
5.      Please join this '''Slack Channel <nowiki>http://oneteamgovglobal.slack.com</nowiki>'''
 
  
 
6.      Bring a device so you can stay connected (Wi-Fi is provided), and contact a member of the team if you hit a snag.  
 
6.      Bring a device so you can stay connected (Wi-Fi is provided), and contact a member of the team if you hit a snag.  
Line 35: Line 35:
 
10.  Read Ottawa Travel Guide put together for the event - available HERE
 
10.  Read Ottawa Travel Guide put together for the event - available HERE
  
−
== Volunteer Briefings ==
+
11. If there is an issue/crisis/question/anything, can call us KAYLEIGH AND COLLEN # HERE.
−
# Beforehand: XX
+
 
−
# Day-of: XXX
+
== '''MORE DETAILS - Unconference 2019'''  ==
 +
'''<u>Volunteer Briefings</u>'''
 +
 
 +
'''Before the conference:''' Web Ex Pre-briefings...
 +
 
 +
'''Day of the conference:''' XXX Pre-briefings (likely to ask volunteers to pre-brief in volunteer room e.g. walk through guide while Col and Kay troubleshoot etc) 
 +
 
 +
'''<u>Schedule of Day</u>'''
 +
 
 +
Click here to see the schedule of the day / volunteer assignments 
 +
 
 +
'''<u>Code of Conduct:</u>'''
 +
 
 +
Harassment-free conference...
 +
 
 +
OneTeamGov Code of Conduct (Link here) (could also be in the top 10??)
 +
 
 +
== What is expected in each role? ==
 +
Think about roles needed/how to update table from last time...update these or add or change..
 +
{| class="wikitable"
 +
|'''Role'''
 +
|'''Description'''
 +
|'''Team  Leader'''
 +
|-
 +
|'''Registration'''
 +
 
 +
'''''Pre-Function 2B'''''
 +
 
 +
'''''Registration volunteers will move to a  floor walkers/greeters role after'''''
 +
|<nowiki>- Registering attendees when they arrive Pre-Function 2B </nowiki>
 +
 
 +
- Greet and check-in attendees as they arrive
 +
 
 +
- Give them a lanyard/name tag, tell them to write their name/info  then grab a swag bag
 +
 
 +
- Let them know there will be water and coffee in the '''Heart'''  all day, and food trucks for lunch
 +
 
 +
Additional notes:
 +
 
 +
<nowiki>*</nowiki>You will check-in attendees by iPad
 +
 
 +
<nowiki>*</nowiki>Swag bags will be ready on tables behind registration volunteers
 +
|'''Ashley  Evans'''
 +
 
 +
Call/text -> 204-228-7373
 +
 
 +
Walkie-talkie
 +
|-
 +
|'''Floor  Walkers/Greeters'''
 +
 
 +
'''''Distributed on both the 1<sup>st</sup>  and 2<sup>nd</sup> floor'''''
 +
|<nowiki>- This is a role for interacting with our guests and answering any questions  they may have about the event/venue</nowiki>
 +
 
 +
- Directing people to rooms, washrooms, refreshments (familiarize  yourself with the floor plans)
 +
 
 +
- Helping with questions that might come up, running and fetching  things as required
 +
 
 +
<nowiki>*</nowiki>We ask that you to space yourselves out around the venue
 +
|'''Colleen  Tiernan'''
 +
 
 +
Call/text -> 819 360 0852
 +
 
 +
Walkie-talkie
 +
|-
 +
|'''Heart  Volunteers'''
 +
 
 +
'''''In the Heart –'''''
 +
 
 +
'''''Salon A-B'''''
 +
|<nowiki>- The Heart is a space to convene and to  CONNECT, REFLECT, and INTEGRATE. The day will be opened and closed there. </nowiki>
 +
 
 +
- Throughout the day,  the heart is an  open space with a variety of activities for conversations, creativity, and  quiet reflection such as a meditation space, Serious Lego, colouring and  campfire conversations
 +
 
 +
- This is a role for interacting with our guests and answering any  questions they may have about the activities
 +
 
 +
- Directing people to rooms, washrooms, refreshments (familiarize  yourself with the floor plans)
 +
 
 +
- Helping with questions that might come up, running and fetching  things as required
 +
|'''Joël  Bourgeoys'''
 +
 
 +
Call/text -> 613-415-8036
 +
 
 +
Walkie-talkie
 +
|-
 +
|'''Accessibility  Support'''
 +
|<nowiki>- Some of our attendees have special kinds</nowiki>
 +
 
 +
of needs, so you may be allocated to
 +
 
 +
provide support, or to be generally available to help out, if that’s  what our attendees prefer
 +
 
 +
''*This will be a bit of a “flex  on the day as needed” kind of a role''
 +
|'''Colleen  Tiernan'''
 +
 
 +
Call/text -> 819 360 0852
 +
 
 +
Walkie-talkie
 +
|-
 +
|'''Breakout  and Heartbeat Session Teams'''
 +
 
 +
-            '''The Facilitator'''
 +
 
 +
-            '''The Note-taker'''
 +
 
 +
-            '''The Usher'''
 +
 
 +
'''''Sessions take place in 1<sup>st</sup>  and 2<sup>nd</sup> floor, various rooms'''''
 +
|<nowiki>- This role includes working as a team to convene, facilitate, and  record the discussions of the Breakout and Heartbeat sessions (one team per  room), see “SCHEDULE”,  (http://shorturl.at/fCJ39)</nowiki>
 +
 
 +
- The Facilitator will guide the 55-minute discussion, enabling  participants to discuss and generate (1) a shared understanding of the topic,  (2) opportunities and challenges related to it, and (3) practical actions to  address them. A guide will be provided to Facilitators with suggested  techniques to help the discussions along.
 +
 
 +
- The Usher will put the name of each session/topic on the door
 +
 
 +
- The Usher will take a picture of the group participating in the  session (extra points for fun/creativity!)
 +
 
 +
- The Note-taker will capture the points of the discussion, including  the room’s understanding(s) of the topic, opportunities and challenges, and  practical actions. A laptop/tablet will be available in each room and.
 +
 
 +
- The Note-taker will also keep time
 +
 
 +
- There is one laptop for note-taking in every breakout room
 +
 
 +
- A Google doc and folder will be set up for you to record the  discussion. Please ensure the notes are saved in the Google docs folder, and  share the group photo on the Slack Channel that will be provided.
 +
|'''Joël  Bourgeoys'''
 +
 
 +
Call/text -> 613-415-8036
 +
 
 +
Walkie-talkie
 +
 
 +
'''John  Kenny'''
 +
 
 +
Call/text -> 613-301-7837
 +
 
 +
Walkie-talkie
 +
|-
 +
|'''Tidying  Up – All volunteers available'''
 +
|<nowiki>- Making sure we leave the conference centre in a good state</nowiki>
 +
 
 +
- If everyone could stick around and pitch in that would be amazing!
 +
|'''Colleen  Tiernan'''
 +
 
 +
Call/text -> 819 360 0852
 +
 
 +
Walkie-talkie
 +
|}
 +
 
 +
== Taking care of yourself ==
 +
It is a big day, so it’s important to take care of yourself and your well-being. Even as a huge extrovert, I find these days are quite demanding. So, it’s ok to ask to switch roles to something that is more comfortable for you. It’s ok to take a pause for a while. There’s a quiet space ('''Metchosin''') and a volunteer room ('''Langford'''). When participants are in sessions, the main areas will be quieter as well. If at any point you want support, feel free to drop a message or call (Colleen, 819 360 0852). We’re here to look after you too. :-)
 +
== Food details/maps ==
 +
MAP DETAILS etc.
 +
 
 +
There will be water and coffee available in '''Pre-Function 2A''' (see map) from 8:00am to 10:30am and again from 12:30pm to 3:30pm. 
 +
 
 +
There are a variety of food trucks available during the two lunch periods. Please note that '''outside food is not permitted inside the conference centre'''. The food trucks are located a short 2 minute walk away from the Conference Centre '''in the back courtyard''' of the Royal BC Museum, as shown below (GPS address: '''675 Belleville St''', Victoria).
 +
 
 +
== FAQ ==
 +
TO EDIT
 +
 
 +
'''What should I wear?'''
 +
 
 +
You will be given a white t-shirt - whatever you feel comfortable in. Informal is fine. Dress for the weather. '''Top tip: comfy clothes, comfy shoes, and note that the t-shirts are unisex style.'''
 +
 
 +
'''Venue details'''
 +
 
 +
Victoria Conference Centre, 720 Douglas Street, Victoria, British Columbia, V8W 3M7.
 +
 
 +
'''Getting to the venue'''
 +
 
 +
Check out this handy One Team Gov Global travel guide available here or <nowiki>https://bit.ly/2Gn0FGX</nowiki>
 +
 
 +
'''Wi-Fi'''
 +
 
 +
Network: VictoriaConference
 +
 
 +
Password: OTGG
 +
 
 +
'''Social Media and Communications'''
 +
 
 +
Please use these event hashtags when spotlighting the event on social media: '''#OneTeamGovGlobal''' '''#OneTeamGovCan'''
  
−
== Schedule of day ==
+
== Thank you ==
−
XXX
+
etc etc

Revision as of 13:51, 15 November 2019

(Je voudrais lire ce page dans la langue Française)

Otgc wiki.jpg

OneTeamGov Canada: Unconference Volunteer Guide

We’re excited to welcome you to the 2019 Ottawa One Team Gov Global Unconference team! In this Wiki you will find…..much of the information you will want to know before you arrive.

What is OneTeamGov Global?

You already know One Team Gov Global is a one-day unconference in the ADDRESS, ADDRESS, ADDRESS. We’re expecting hundreds of people from different countries and we’re looking forward to a fantastic day!

We know from previous similar events - volunteers make the day! Energy, smiles and making it a lovely

smooth experience. We will need enthusiastic volunteers to help support the event and ensure everyone has a great day. Thank you for putting your hand up!!

We want volunteering to be great fun first and foremost, but also really rewarding. You get to be there for participants, to make them feel welcome and to help make it a memorable day. You’ll get a t-shirt that will let folks know you are a volunteer, please dress casually with comfortable shoes!

If you read nothing else, read this!

TO EDIT THIS

1.      The volunteer briefing is at 7:30am on the Second Floor – Pre-Function 2A (see map)

2.      There will be water and coffee available in Pre-Function 2A (see map) from 8:00am to 10:30am, 12:30pm to 3:30pm.  Lunch will be available close by from a variety of food trucks, see specific instructions later in guide. 

3.      Registration will start at 8:00am at Pre-Function 2B (see map)

4.      There is a Volunteer Room (Langford Room) where personal belongings can be stored safely.  Colleen Tiernan (819-360-0852), and one other volunteer lead will have a key. There will be some light snacks available, like granola bars so you can keep your energy up!

6.      Bring a device so you can stay connected (Wi-Fi is provided), and contact a member of the team if you hit a snag.  

7.      Role descriptions and link to the master schedule are below – check them out before you start!

8.      Morning shifts are from 7:30am to 12:30pm, Afternoon shifts are from 12:30pm to 5:30pm

9.      At the end of the day, as participants exist the venue, we want to make a ‘corridor of volunteers’ to thank everyone as they leave. Let’s line up at 4:45 outside of the ‘Heart’, Pre-Function 2B!

10. Read Ottawa Travel Guide put together for the event - available HERE

11. If there is an issue/crisis/question/anything, can call us KAYLEIGH AND COLLEN # HERE.

MORE DETAILS - Unconference 2019

Volunteer Briefings

Before the conference: Web Ex Pre-briefings...

Day of the conference: XXX Pre-briefings (likely to ask volunteers to pre-brief in volunteer room e.g. walk through guide while Col and Kay troubleshoot etc)

Schedule of Day

Click here to see the schedule of the day / volunteer assignments

Code of Conduct:

Harassment-free conference...

OneTeamGov Code of Conduct (Link here) (could also be in the top 10??)

What is expected in each role?

Think about roles needed/how to update table from last time...update these or add or change..

Role Description Team Leader
Registration

Pre-Function 2B

Registration volunteers will move to a floor walkers/greeters role after

- Registering attendees when they arrive Pre-Function 2B

- Greet and check-in attendees as they arrive

- Give them a lanyard/name tag, tell them to write their name/info then grab a swag bag

- Let them know there will be water and coffee in the Heart all day, and food trucks for lunch

Additional notes:

*You will check-in attendees by iPad

*Swag bags will be ready on tables behind registration volunteers

Ashley Evans

Call/text -> 204-228-7373

Walkie-talkie

Floor Walkers/Greeters

Distributed on both the 1st and 2nd floor

- This is a role for interacting with our guests and answering any questions they may have about the event/venue

- Directing people to rooms, washrooms, refreshments (familiarize yourself with the floor plans)

- Helping with questions that might come up, running and fetching things as required

*We ask that you to space yourselves out around the venue

Colleen Tiernan

Call/text -> 819 360 0852

Walkie-talkie

Heart Volunteers

In the Heart –

Salon A-B

- The Heart is a space to convene and to CONNECT, REFLECT, and INTEGRATE. The day will be opened and closed there.

- Throughout the day,  the heart is an open space with a variety of activities for conversations, creativity, and quiet reflection such as a meditation space, Serious Lego, colouring and campfire conversations

- This is a role for interacting with our guests and answering any questions they may have about the activities

- Directing people to rooms, washrooms, refreshments (familiarize yourself with the floor plans)

- Helping with questions that might come up, running and fetching things as required

Joël Bourgeoys

Call/text -> 613-415-8036

Walkie-talkie

Accessibility Support - Some of our attendees have special kinds

of needs, so you may be allocated to

provide support, or to be generally available to help out, if that’s what our attendees prefer

*This will be a bit of a “flex on the day as needed” kind of a role

Colleen Tiernan

Call/text -> 819 360 0852

Walkie-talkie

Breakout and Heartbeat Session Teams

-           The Facilitator

-           The Note-taker

-           The Usher

Sessions take place in 1st and 2nd floor, various rooms

- This role includes working as a team to convene, facilitate, and record the discussions of the Breakout and Heartbeat sessions (one team per room), see “SCHEDULE”, (http://shorturl.at/fCJ39)

- The Facilitator will guide the 55-minute discussion, enabling participants to discuss and generate (1) a shared understanding of the topic, (2) opportunities and challenges related to it, and (3) practical actions to address them. A guide will be provided to Facilitators with suggested techniques to help the discussions along.

- The Usher will put the name of each session/topic on the door

- The Usher will take a picture of the group participating in the session (extra points for fun/creativity!)

- The Note-taker will capture the points of the discussion, including the room’s understanding(s) of the topic, opportunities and challenges, and practical actions. A laptop/tablet will be available in each room and.

- The Note-taker will also keep time

- There is one laptop for note-taking in every breakout room

- A Google doc and folder will be set up for you to record the discussion. Please ensure the notes are saved in the Google docs folder, and share the group photo on the Slack Channel that will be provided.

Joël Bourgeoys

Call/text -> 613-415-8036

Walkie-talkie

John Kenny

Call/text -> 613-301-7837

Walkie-talkie

Tidying Up – All volunteers available - Making sure we leave the conference centre in a good state

- If everyone could stick around and pitch in that would be amazing!

Colleen Tiernan

Call/text -> 819 360 0852

Walkie-talkie

Taking care of yourself

It is a big day, so it’s important to take care of yourself and your well-being. Even as a huge extrovert, I find these days are quite demanding. So, it’s ok to ask to switch roles to something that is more comfortable for you. It’s ok to take a pause for a while. There’s a quiet space (Metchosin) and a volunteer room (Langford). When participants are in sessions, the main areas will be quieter as well. If at any point you want support, feel free to drop a message or call (Colleen, 819 360 0852). We’re here to look after you too. :-)

Food details/maps

MAP DETAILS etc.

There will be water and coffee available in Pre-Function 2A (see map) from 8:00am to 10:30am and again from 12:30pm to 3:30pm. 

There are a variety of food trucks available during the two lunch periods. Please note that outside food is not permitted inside the conference centre. The food trucks are located a short 2 minute walk away from the Conference Centre in the back courtyard of the Royal BC Museum, as shown below (GPS address: 675 Belleville St, Victoria).

FAQ

TO EDIT

What should I wear?

You will be given a white t-shirt - whatever you feel comfortable in. Informal is fine. Dress for the weather. Top tip: comfy clothes, comfy shoes, and note that the t-shirts are unisex style.

Venue details

Victoria Conference Centre, 720 Douglas Street, Victoria, British Columbia, V8W 3M7.

Getting to the venue

Check out this handy One Team Gov Global travel guide available here or https://bit.ly/2Gn0FGX

Wi-Fi

Network: VictoriaConference

Password: OTGG

Social Media and Communications

Please use these event hashtags when spotlighting the event on social media: #OneTeamGovGlobal #OneTeamGovCan

Thank you

etc etc

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