MyGCHR at the ATSSC/HR - Staffing

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Support for Staffing Advisors and Coordinators

• MyGCHR sandbox environment (User ID is: GC9 / Password is: GC9)
• Introduction to MyGCHR Self-Service (video)
• Introduction UPK - MyGCHR's Built-in Help Module (video)
• ATSSC's MyGCHR Service Desk

✔Relevant UPK Topics

Absence management (video)

View Your Leave Balances

View Leave Request History and Details

View Your Monthly Schedule

View Your Security Clearance, Education and Second Language Evaluation (SLE) Results

Submit a Leave Request

Delete a Leave Request

Submit Request Requiring Section 34 Delegation (compensatory banked, leave without pay, additional hours, banked time earned)

Submit Rehabilitation Hours Not Worked

Confirm and Submit your Mandatory Cashout Hours to a Manager

Delegate My Self-Service Approval Authority

Accept or Reject a Self-Service Delegation Request

View Your Personal Information Summary

Update Emergency Contacts

Update Phone Numbers

Review Proxies with My Self-Service Approval Authority

✔Process Changes

• In MyGCHR a position must derive from a job code

Job codes are used to create general groupings of common jobs. The job code groups are then used as the basis for default job data on positions, i.e., Work Description information, Classification Decision information, etc.

• Use Job Codes only (no Position) for the following appointments

For the following appointments, you must always use a job code instead of putting the incumbent in a position. A generic (unclassified) job code has been created for each of the following:

• Casuals

• Secondment-in
• Interchange
• Part-time Worker
• Full-time GICs
• Part-time GICs
• Students

• Wait for next day after creating a PRI

Once the PRI has been created, you must wait for the overnight process to run before entering the hire transaction in MyGCHR.

• What you need to know when adding a GIC to MyGCHR

• A GIC needs to be on a job code only (no position). Use generic job code xxxxx for full-time GIC and job code xxxxx for part-time GIC.

• Use dedicated location codes for GICs, i.e., GIC-ON, GIC-QC. Select the GIC location code that corresponds with the province in which the member works. The location code has a direct impact on tax deductions.

• What to do when hiring an employee whose transfer out is not complete

• Step 1: Use the process Record a Hire for a Pending Transfer In. The transaction will not integrate with Phoenix, but the employee will have access to MyGCHR to perform all functions in Manager Self-Service (if the employee has direct reports), and limited functions in the Employee Self-service.

• Step 2: Once the Transfer Out has been completed by the departing organization, use process Complete a Hire for a Pending Transfer In. This transaction will integrate with Phoenix.