Difference between revisions of "BACLAC - Policy Statements"

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__TOC__
 
__TOC__
  
−
=Policy on levels of cataloguing treatment=
+
=Policy on Levels of Cataloguing Treatment=
 
This is a living document, and will be revised and expanded on an ongoing basis.  Cataloguers are encouraged to use their judgement as appropriate.
 
This is a living document, and will be revised and expanded on an ongoing basis.  Cataloguers are encouraged to use their judgement as appropriate.
  
Line 40: Line 40:
 
<br>
 
<br>
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
−
===Cataloguing priorities===
+
===Cataloguing Priorities===
 
Cataloguing priorities are based on the current service standards as well as the assumption that older publications are more likely to have already been described by another institution.<br>
 
Cataloguing priorities are based on the current service standards as well as the assumption that older publications are more likely to have already been described by another institution.<br>
 
<br>
 
<br>
Line 56: Line 56:
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
==Bibliographic work==
+
==Bibliographic Work==
−
===New records===
+
===New Records===
 
Overall, this policy provides for a reduction in the number of publications that are subject to cataloguing at the full level as compared with the previous policy.<br>  
 
Overall, this policy provides for a reduction in the number of publications that are subject to cataloguing at the full level as compared with the previous policy.<br>  
 
<br>
 
<br>
Line 91: Line 91:
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
===Existing records===
+
===Existing Records===
−
When working on a bibliographic record created by another library, LAC cataloguers will only revise data elements that are required for the level of cataloguing treatment prescribed by this policy. Cataloguers will revise the other data elements in the existing record '''''only''''' if they find an '''''obvious''''' error.
+
When working on a bibliographic record created by another library, LAC cataloguers will only revise data elements that are required for the level of cataloguing treatment prescribed by this policy. Cataloguers will revise the other data elements in the existing record '''''only''''' if they find an '''''obvious''''' error.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
===Other workflows===
+
===Other Workflows===
−
Some categories of publications will not be catalogued by Description Division staff and will be processed by Acquisitions Division and then sent directly to storage.  
+
Some categories of publications will not be catalogued by Description Division staff and will be processed by Acquisitions Division and then sent directly to storage.<br>
−
=====Direct-to-shelf=====
+
<br>
−
To decelerate the growth of the backlog and to focus Description Division staff’s efforts on higher priority work, some categories of analogue publications will be sent directly to storage by Acquisitions Division. Factors considered when making this determination include the expected amount of Canadian content, the metadata requirements for identification and access, and how easily items belonging to the category can be identified.
+
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
−
=====Metadata ingest=====
+
=====Direct-to-Shelf=====
−
Digital publications acquired through the Digital Assets Management System (DAMS) will have publisher-supplied metadata attached to them. These metadata elements are then manipulated and validated according to procedures before being loaded into WorldCat. These metadata are deemed sufficient for identification and access and therefore will not be further enhanced by Description Division staff. The ingested metadata are encoded at the abbreviated level.<br>  
+
To decelerate the growth of the backlog and to focus Description Division staff’s efforts on higher priority work, some categories of analogue publications will be sent directly to storage by Acquisitions Division. Factors considered when making this determination include the expected amount of Canadian content, the metadata requirements for identification and access, and how easily items belonging to the category can be identified.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
=====Metadata Ingest=====
 +
Digital publications acquired through the Digital Assets Management System (DAMS) will have publisher-supplied metadata attached to them. These metadata elements are then manipulated and validated according to procedures before being loaded into WorldCat. These metadata are deemed sufficient for identification and access and therefore will not be further enhanced by Description Division staff. The ingested metadata are encoded at the abbreviated level.<br>
 
<br>
 
<br>
−
Exceptions: Federal publications selected from DSP Weekly Acquisitions Lists and publications for which Canadian CIP data was provided.
+
Exceptions: Federal publications selected from DSP Weekly Acquisitions Lists and publications for which Canadian CIP data was provided.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
===Backlog cataloguing===
+
===Backlog Cataloguing===
−
Some older materials will be processed in an expedited fashion using existing records, if available in WorldCat.
+
Some older materials will be processed in an expedited fashion using existing records, if available in WorldCat.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
==Authority work==
+
==Authority Work==
 
Authority work will generally be limited to the authority file corresponding to the language of cataloguing: LC/NAF for English-language records and Canadiana for French-language records. Exceptions: Headings used as subject will be created in both authority files.<br>
 
Authority work will generally be limited to the authority file corresponding to the language of cataloguing: LC/NAF for English-language records and Canadiana for French-language records. Exceptions: Headings used as subject will be created in both authority files.<br>
 
<br>
 
<br>
−
Furthermore, LAC cataloguers will no longer create or revise authority records for non-Canadian entities (works, expressions, agents) unless a change is required to the access point or to address privacy issues. They will also limit authority work done to other entities as per the Policy on Authority Work (under development).<br>
+
Furthermore, LAC cataloguers will no longer create or revise authority records for non-Canadian entities (works, expressions, agents) unless a change is required to the access point or to address privacy issues. They will also limit authority work done to other entities as per the Policy on Authority Work (under development).<br>
 
<br>
 
<br>
−
This policy applies to all levels of cataloguing treatment.
+
This policy applies to all levels of cataloguing treatment.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
==Monitoring and review==
+
==Monitoring and Review==
−
This policy will be reviewed regularly and may be updated to respond to changing library practices and organizational pressures.
+
This policy will be reviewed regularly and may be updated to respond to changing library practices and organizational pressures.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
  
−
==Appendix A - Definition of level of cataloguing treatment==
+
==Appendix A - Definition of Level of Cataloguing Treatment==
 
;Full : Full level bibliographic records include all applicable bibliographic data elements, including unlimited notes. Subject analysis includes full Dewey classification, Library of Congress classification, and as many subject headings and genre-form terms as appropriate.
 
;Full : Full level bibliographic records include all applicable bibliographic data elements, including unlimited notes. Subject analysis includes full Dewey classification, Library of Congress classification, and as many subject headings and genre-form terms as appropriate.
 
;Minimal plus (coded as full) : Minimal plus level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes abridged Dewey classification, Library of Congress classification, and a maximum of two subject headings or genre-form terms (plus their equivalents).  
 
;Minimal plus (coded as full) : Minimal plus level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes abridged Dewey classification, Library of Congress classification, and a maximum of two subject headings or genre-form terms (plus their equivalents).  
 
;Minimal : Minimal level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes at least one classification number (Dewey and/or Library of Congress), but no subject headings or genre-form terms.
 
;Minimal : Minimal level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes at least one classification number (Dewey and/or Library of Congress), but no subject headings or genre-form terms.
 
;Abbreviated : Abbreviated level bibliographic records include only the core bibliographic data elements, with other data elements added if only needed for identification and access and if easily determined. No subject headings or genre-form terms. Classification is limited to Library of Congress for shelving purposes.
 
;Abbreviated : Abbreviated level bibliographic records include only the core bibliographic data elements, with other data elements added if only needed for identification and access and if easily determined. No subject headings or genre-form terms. Classification is limited to Library of Congress for shelving purposes.
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
 +
==Appendix A.1 - Required Data Elements by Level of Cataloguing Treatment==
 +
The purpose of this table is to define the data elements required for each level of cataloguing treatment as used in the Policy on Cataloguing Treatment.<br>
 +
<br>
 +
{| class="wikitable"
 +
|M
 +
|Mandatory
 +
|Data element must be present in every  bibliographic records. Cataloguers to supply if the bibliographic information  is not available.
 +
|-
 +
|MA
 +
|Mandatory if applicable
 +
|Data element must be present in the  bibliographic record if it applies to the resource being described and if the  bibliographic information is readily ascertainable.
 +
|-
 +
|O
 +
|Optional
 +
|Data element is not required in the  bibliographic record, but may be added if necessary for access.
 +
|-
 +
|<nowiki>--</nowiki>
 +
|Not required
 +
|Data element is not required in the  bibliographic record. Do not add, but do not remove if found in existing or  derived records.
 +
|}
 +
<br>
 +
{| class="wikitable"
 +
|'''ELEMENT'''
 +
|'''FULL'''
 +
|'''MINIMAL plus'''
 +
|'''MINIMAL'''
 +
|'''ABBREVIATED'''
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|Leader
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|Encoding level
 +
 +
(original and enhanced cataloguing)
 +
|Blank
 +
|Blank
 +
|7
 +
|3
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|006 Additional material characteristics  fixed field
 +
|MA
 +
|O (see A.2 for  exceptions)
 +
|O (see A.2 for exceptions)
 +
|O (see A.2 for exceptions)
 +
|-
 +
|007 Physical description fixed field
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|008 Fixed length data elements
 +
|Code fully
 +
|Code fully
 +
|Code fully
 +
|Code fully
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|010 Library of Congress control number
 +
|M for serials (CONSER)
 +
 +
MA for others (derived record)
 +
|M for serials (CONSER)
 +
 +
MA for others (derived record)
 +
|M for serials (CONSER)
 +
 +
MA for others (derived record)
 +
|M for serials (CONSER)
 +
 +
MA for others (derived record)
 +
|-
 +
|015 National Bibliography number
 +
 +
(Canadiana number)
 +
|M for all Canadiana
 +
|M for all Canadiana
 +
|M for all Canadiana
 +
|M for all Canadiana
 +
|-
 +
|024 Other standard identifier
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|040 Cataloguing source
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|041 Language code
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|042 Authentication code
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|043 Geographic area code
 +
|MA
 +
|MA (see A.2 for exceptions)
 +
|MA (see A.2 for exceptions)
 +
|<nowiki>--</nowiki>
 +
|-
 +
|045 Time period of content
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|055 Classification numbers assigned in  Canada
 +
|M
 +
|M except government documents and serials
 +
|M except government documents and serials
 +
|MA if a LC-based call number has been  assigned in the holding record
 +
|-
 +
|082 Dewey Decimal classification number
 +
|M full
  
−
==Appendix A.1 - Required data elements by level of cataloguing treatment==
+
except theses and non-Canadiana
−
==Appendix A.2 - Additional required data elements by type of resource==
+
|M abridged
  
 +
except theses and non-Canadiana
 +
 +
see A.2 for other exceptions
 +
|M abridged
 +
 +
except theses and non-Canadiana
 +
 +
see A.2 for other exceptions
 +
|<nowiki>--</nowiki>
 +
|-
 +
|084 Other classification number
 +
 +
(Canadian content collection code)
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|086 Government document classification
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|1XX Main entry
 +
|MA
 +
|MA
 +
|MA
 +
|MA (if easily determined)
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|240 Uniform title
 +
|MA
 +
|MA
 +
|MA
 +
|MA if needed for identification purposes/if  easily determined
 +
|-
 +
|245 Title statement
 +
|M $a
 +
 +
MA all other subfields
 +
|M $a
 +
 +
MA all other subfields
 +
|M $a
 +
 +
MA all other subfields
 +
|M $a
 +
 +
MA all other subfields if needed for  identification purposes/if easily determined
 +
|-
 +
|246 Varying forms of title
 +
|MA
 +
|MA
 +
|MA
 +
|MA for added title page title(s) and/or  parallel title(s) in
 +
 +
English, French, and Indigenous languages  only
 +
 +
MA for other variant titles if needed for  identification purposes/if easily determined
 +
|-
 +
|250 Edition statement
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|256 Computer file characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|264 Publication statement
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|300 Physical description
 +
|M $a
 +
 +
MA other subfields
 +
|M $a
 +
 +
MA $c
 +
|M $a
 +
 +
MA $c
 +
|M $a
 +
|-
 +
|336 Content type
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|-
 +
|337 Media type
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|-
 +
|338 Carrier type
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|M $a $b $2
 +
|-
 +
|340 Physical medium
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|341 Accessibility content
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|347 Digital file characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|351 Organization and arrangement of  materials
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|352 Digital graphic representation
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|377 Associated language
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|380 Form of work
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|381 Other distinguishing characteristics
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|490 Series statement
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|5XX  Notes
 +
|MA all notes
 +
|MA as specified in A.2
 +
|MA as specified in A.2
 +
|MA as specified in A.2
 +
|-
 +
|506 Restrictions on access note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|6XX Subject and genre form headings
 +
 +
CSH, LCSH, RVM, LCGFT, RVMGF
 +
|M (no limit)
 +
|M (maximum of 2)
 +
|<nowiki>--</nowiki>
 +
|<nowiki>-- </nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|7XX Added entries
 +
|MA (no limit)
 +
|For significant relationships and important  title access
 +
|For significant relationships and important  title access
 +
|Only if main entry is under title
 +
 +
Video recordings: significant relationships
 +
 +
Title added entries: only for  titles of individual works when the resource  doesn't have a collective title
 +
|-
 +
|76X-78X Linking entries
 +
|MA all
 +
|MA 776, 780/785
 +
 +
O other relationship fields
 +
|MA 776, 780/785
 +
 +
O other relationship fields
 +
|MA 776, 780/785
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|8XX Series added entries
 +
|MA, but only if an appropriate authority  record exists
 +
|MA, but only if an appropriate authority  record exists
 +
|MA, but only if an appropriate authority  record exists
 +
|O, but only if an appropriate authority  record exists
 +
|-
 +
|856 Electronic location and access
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|}
 +
<br>
 +
'''NOTES''':<br>
 +
Data elements for full level records may surpass those specified above. Full level has been included for comparison purposes.<br>
 
<br>
 
<br>
 +
The data elements provided above for minimal, minimal +, and abbreviated records reflect the level of cataloguing treatment for original cataloguing. Existing records in WorldCat used for LAC’s catalogue may include additional access points and notes.<br>
 
<br>
 
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
 +
==Appendix A.2 - Additional Required Data Elements by Type of Resource==
 +
The purpose of this table is to define additional data elements as well as exceptions for each level of cataloguing treatment as used in the Policy on Cataloguing Treatment by type of resource.<br>
 +
<br>
 +
{| class="wikitable"
 +
|M
 +
|Mandatory
 +
|Data element must be present in every  bibliographic records. Cataloguers to supply if the bibliographic information  is not available.
 +
|-
 +
|MA
 +
|Mandatory if applicable
 +
|Data element must be present in the  bibliographic record if it applies to the resource being described and if the  bibliographic information is readily ascertainable.
 +
|-
 +
|O
 +
|Optional
 +
|Data element is not required in the  bibliographic record, but may be added if necessary for access.
 +
|-
 +
|<nowiki>--</nowiki>
 +
|Not required
 +
|Data element is not required in the  bibliographic record. Do not add, and do not remove if found in existing or  derived records.
 +
|}
 +
<br>
 +
{| class="wikitable"
 +
|'''ELEMENT'''
 +
|'''FULL'''
 +
|'''MINIMAL plus'''
 +
|'''MINIMAL'''
 +
|'''ABBREVIATED'''
 +
|-
 +
|'''MONOGRAPHS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|020 International Standard Book Number
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|500 General note (DSP note)
 +
|M for DPS
 +
|M for DSP
 +
|M for DSP
 +
|M for DSP
 +
|-
 +
|502 Dissertation note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|504 Bibliography and etc. note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|520 Summary (if provided by publisher)
 +
|MA for CIP
 +
 +
O for others
 +
|O
 +
|O
 +
|O
 +
|-
 +
|521 Target audience note
 +
|MA for alternative format and juvenile  material
 +
|MA for alternative format and juvenile material
 +
|MA for alternative format and juvenile  material
 +
|O
 +
|-
 +
|525 Supplements note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|532 Accessibility note (not yet  implemented)
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|534 Original version note (for  reproduction)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''RARE  BOOKS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|752 Added entry - Hierarchical place name
 +
|M for Lowy Collection
 +
|M for Lowy Collection
 +
|M for Lowy Collection
 +
|M for Lowy Collection
 +
|-
 +
|XXX Notes in local bibliographic data and  holdings records as appropriate (condition, provenance, annotation, etc.)
 +
|MA to identify LAC’s copy
 +
|MA to identify LAC’s copy
 +
|MA to identify LAC’s copy
 +
|MA to identify LAC’s copy
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''CONTINUING  RESOURCES'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|006 Additional material characteristics  fixed field
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|010 Library of Congress control number
 +
|M (for CONSER)
 +
|M (for CONSER)
 +
|M (for CONSER)
 +
|M (for CONSER)
 +
|-
 +
|022 International Standard Serial Number
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|055 Classification numbers assigned in  Canada
 +
|M
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|222 Key title
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|300 Physical description
 +
|M $a (except print and online serials, currently published)
 +
 +
MA other subfields
 +
|M $a (except print and online serials, currently published)
 +
 +
MA $c
 +
|M $a (except print and online serials, currently published)
 +
 +
MA $c
 +
|M $a (except print and online serials, currently published)
 +
|-
 +
|310 Current publication frequency
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|321 Former publication frequency
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|362 Dates of publication and/or  sequential        designation
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|515 Numbering peculiarities note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|534 Original version note (for  reproduction)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|588 Source of description note
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|752 Added entry - Hierarchical place name
 +
|M for newspapers
 +
|M for newspapers
 +
|M for newspapers
 +
|M for newspapers
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''CARTOGRAPHIC  MATERIALS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|034 Coded cartographic mathematical data
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|255 Cartographic mathematical data
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|342 Geospatial reference data
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|343 Planar coordinate data
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''PRINTED  MUSIC'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|006 Additional material characteristics  fixed field
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|028 Publisher or Distributor number
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|041 Language code
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g
 +
|-
 +
|043 Geographic area code
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|047 Form of musical composition code
 +
|MA
 +
|MA
 +
|MA if easily determined
 +
|<nowiki>--</nowiki>
 +
|-
 +
|082 Dewey Decimal classification number
 +
|M full for Canadiana
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|254 Musical presentation statement
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|300 Physical description
 +
|M $a
 +
 +
MA other subfields
 +
|M $a
 +
 +
MA $c, $d
 +
|M $a
 +
 +
MA $c, $d
 +
|M $a
 +
 +
MA $c, $d
 +
|-
 +
|382 Medium of performance
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|500 General note (Canadian performers,  composers or subjects)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|502 Dissertation note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|534 Original version note (for  reproduction)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''MUSIC  SOUND RECORDINGS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|006 Additional material characteristics  fixed field
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|028 Publisher or Distributor number
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|041 Language code
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g
 +
|-
 +
|043 Geographic area code
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|047 Form of musical composition code
 +
|MA
 +
|MA
 +
|MA if easily determined
 +
|<nowiki>--</nowiki>
 +
|-
 +
|082 Dewey Decimal classification number
 +
|M full for Canadiana
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|300 Physical description
 +
|M $a
 +
 +
MA other subfields
 +
|M $a, $b
 +
 +
MA $c, $d
 +
|M $a, $b
 +
 +
MA $c, $d
 +
|M $a, $b
 +
 +
MA $c, $d
 +
|-
 +
|344 Sound characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|382 Medium of performance
 +
|MA
 +
|O
 +
|O
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|500 General note (Accompanying material)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--  </nowiki>
 +
|-
 +
|500 General note (Canadian performers,  composers or subjects)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|511 Participant or performer note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|518 Date and place of recording
 +
 +
(only when considered important)
 +
|O
 +
|O
 +
|O
 +
|<nowiki>--</nowiki>
 +
|-
 +
|534 Original version note (for  reproduction)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|538 System details note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''MUSIC  VIDEO RECORDINGS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|006 Additional material characteristics  fixed field
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|028 Publisher or Distributor number
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|041 Language code
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g, $h
 +
|MA $a, $d, $e, $g
 +
|-
 +
|043 Geographic area code
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|082 Dewey Decimal classification number
 +
|M full for Canadiana
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|300 Physical description
 +
|M $a
 +
 +
MA other subfields
 +
|M $a
 +
 +
MA $c, $d
 +
|M $a
 +
 +
MA $c, $d
 +
|M $a
 +
 +
MA $c, $d
 +
|-
 +
|346 Video characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title  proper)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|500 General note (Publisher number for  video recordings)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|500 General note (Canadian performers,  composers or subjects)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|508 Creation/production credits note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|511 Participant or performer note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|518 Date/time place of event
 +
|O
 +
|O
 +
|O
 +
|<nowiki>--</nowiki>
 +
|-
 +
|538 System details note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''NON-MUSIC  SOUND RECORDINGS'''  
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|344 Sound characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|500 General note (Label name and issue  number)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|500 General note (Accompanying material)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|511 Participant or performer note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|518 Date and place of recording
 +
|O
 +
|O
 +
|O
 +
|<nowiki>--</nowiki>
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''NON-MUSIC  VIDEO RECORDINGS'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|346 Video characteristics
 +
|MA
 +
|MA
 +
|MA
 +
|O
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|505 Formatted contents note (for multi-part  items with separate titles)
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|508 Creation/production credits note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|511 Participant or performer note
 +
|MA
 +
|MA
 +
|MA
 +
|<nowiki>--</nowiki>
 +
|-
 +
|538 System details note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|546 Language note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|'''ELECTRONIC  RESOURCES'''
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
|500 General note (Source of title proper)
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|506 Restrictions on access note
 +
|M
 +
|M
 +
|M
 +
|M
 +
|-
 +
|516 Type of computer file or data note
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|<nowiki>--</nowiki>
 +
|-
 +
|538 System details note
 +
|MA
 +
|MA
 +
|MA
 +
|MA
 +
|-
 +
|588 Source of description note (which  format was used)
 +
|O
 +
|O
 +
|O
 +
|O
 +
|}
 +
<br>
 +
'''NOTES''':<br>
 +
Data elements for full level records may surpass those specified above. Full level has been included for comparison purposes.<br>
 +
<br>
 +
The data elements provided above for minimal, minimal +, and abbreviated records reflect the level of cataloguing treatment for original cataloguing. Existing records in WorldCat used for LAC’s catalogue may include additional access points and notes. <br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
==Appendix B – Definition of the National Bibliography==
 +
Section to come.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
==Appendix C – Canadiana Number==
 +
Section to come.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 +
==Appendix D – Authentication Code==
 +
Section to come.<br>
 +
<br>
 +
[[#toc|''Return to Table of Contents'' <big>⮝</big>]]
 
[[Category:BACLAC]]
 
[[Category:BACLAC]]

Latest revision as of 10:54, 29 March 2023

Intro Policy Statements Library Classification Schedules Authority Records (to come) Subject Cataloguing Descriptive Cataloguing Procedures (to come) News and Updates (to come) Other Documentation


Policy on Levels of Cataloguing Treatment

This is a living document, and will be revised and expanded on an ongoing basis. Cataloguers are encouraged to use their judgement as appropriate.

Introduction

The cataloguing records created within the Description Division of Library and Archives Canada (LAC) serve a variety of purposes, including:

  • to identify and provide access to published items in the LAC collection;
  • to record the existence of Canadian publications within the national bibliography;
  • to provide MARC-based metadata that follow internationally recognized standards and that can be re-used by Canadian and international libraries in their local systems and in their contributions to the National Union Catalogue (Voilà), to WorldCat, and to other shared databases;
  • to provide cataloguing metadata to support Canada's inter-library loan infrastructure;
  • to provide a valuable source of reference and research for Canadian studies; and
  • to ensure that related works are brought together (by subject, creators' names, titles, geographic area, etc.) when searching Aurora and other large bibliographic databases.


The policy on levels of cataloguing treatment was first introduced by the former National Library of Canada in 1996 and was revised in 2003 and again in 2009. The present version (2021) was created to reflect the environmental shift brought by LAC’s transition to OCLC WorldShare Management Services (WMS) in 2018 as well as the decreased ratio of cataloguing resources to publications received through various channels of acquisition.

Return to Table of Contents ⮝

Context

In 2018, Library and Archives Canada decommissioned its in-house integrated library system AMICUS and replaced it with WMS. As a result, LAC’s bibliographic data were migrated into WorldCat, a shared bibliographic environment where member libraries can use, enhance, enrich and modify other member libraries’ records.

Furthermore, authority work is now done in two separate files:

  • Library of Congress/NACO Authority File (LC/NAF) for English-language authority records. This file is shared with other members of the Program for Cooperative Cataloging (PCC) as part of the Name Authority Cooperative Program (NACO) Program.
  • Canadiana Name Authorities in French for French-language authority records. This file is shared with Bibliothèque et Archives nationales du Québec (BAnQ) and member libraries of the Bureau de coopération interuniversitaire (BCI) as part of the PFAN - Francophone Name Authority Program.


This shared cataloguing environment allows LAC to leverage the contributions from other libraries to improve the efficiency of its own processes. However, as a consequence, LAC has relinquished some control over the cataloguing metadata it creates.

Return to Table of Contents ⮝

Principles

The present version of the policy on levels of cataloguing treatment is a response to LAC’s current bibliographic context. It recognizes the need to address the growing accumulation of publications received through various channels of acquisition and the limited resources available to catalogue them fully, while maintaining the programmes and services that are considered priorities for LAC and its stakeholders.

Concretely, this policy considers:

  • resource capacity
The Description Division has seen a significant reduction in staff since the last revision of the policy. Consequently, the present policy provides for a significant reduction in overall cataloguing work to reflect the change in capacity.
  • growth of the backlog
Each year, LAC acquires more publications than Description Division staff can fully catalogue. Consequently, the present policy provides for a significant reduction of overall cataloguing work to decelerate the growth of the cataloguing backlog.
  • LAC’s priority programmes and services


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Cataloguing Priorities

Cataloguing priorities are based on the current service standards as well as the assumption that older publications are more likely to have already been described by another institution.

Services to publishers are prioritized over other description work:

  • Cataloguing in Publication (CIP) requests
  • International Standard Serial Number (ISSN) pre-publication assignments


Publications with service standards are prioritized over other material:

  • Federal publications selected from the Depository Services Program (DSP) Weekly Acquisitions Lists
  • Public Opinion Research Reports (PORR)
  • Reference collection


Current publications are generally processed before older imprints.

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Bibliographic Work

New Records

Overall, this policy provides for a reduction in the number of publications that are subject to cataloguing at the full level as compared with the previous policy.

All bibliographic records will be done at the Minimal level.

Exceptions are as follow:

Full level

  • CIP update (regardless of age)
  • Reference collection & Canadian Genealogy Centre collection
  • Serials selected from DSP Weekly Acquisitions Lists
  • Federal publications selected from DSP Weekly Acquisitions Lists considered to be of “heritage value”
  • Newspapers


Minimal plus level
(This is an internally-defined level that meets the MARC21 requirements for full level but does not meet LAC’s definition of a full level record.)

  • Federal publications selected from DSP Weekly Acquisitions Lists (except serials)


Abbreviated level

  • Public Opinion Research Reports (PORR)
  • Other government publications
  • Foreign publications
  • Musical sound and video recordings published outside of Canada
  • Maps & Atlases (except serials, which are catalogued at the minimal level)
  • Non-music sound and video recordings
  • Pamphlets (except DSP pamphlets, which are not catalogued)
  • Publications that have been in the backlog for more than four years (i.e., the publication year is earlier than the current year minus three)


Prepublication level

  • CIP preliminary
  • ISSN prepublication


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Existing Records

When working on a bibliographic record created by another library, LAC cataloguers will only revise data elements that are required for the level of cataloguing treatment prescribed by this policy. Cataloguers will revise the other data elements in the existing record only if they find an obvious error.

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Other Workflows

Some categories of publications will not be catalogued by Description Division staff and will be processed by Acquisitions Division and then sent directly to storage.

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Direct-to-Shelf

To decelerate the growth of the backlog and to focus Description Division staff’s efforts on higher priority work, some categories of analogue publications will be sent directly to storage by Acquisitions Division. Factors considered when making this determination include the expected amount of Canadian content, the metadata requirements for identification and access, and how easily items belonging to the category can be identified.

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Metadata Ingest

Digital publications acquired through the Digital Assets Management System (DAMS) will have publisher-supplied metadata attached to them. These metadata elements are then manipulated and validated according to procedures before being loaded into WorldCat. These metadata are deemed sufficient for identification and access and therefore will not be further enhanced by Description Division staff. The ingested metadata are encoded at the abbreviated level.

Exceptions: Federal publications selected from DSP Weekly Acquisitions Lists and publications for which Canadian CIP data was provided.

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Backlog Cataloguing

Some older materials will be processed in an expedited fashion using existing records, if available in WorldCat.

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Authority Work

Authority work will generally be limited to the authority file corresponding to the language of cataloguing: LC/NAF for English-language records and Canadiana for French-language records. Exceptions: Headings used as subject will be created in both authority files.

Furthermore, LAC cataloguers will no longer create or revise authority records for non-Canadian entities (works, expressions, agents) unless a change is required to the access point or to address privacy issues. They will also limit authority work done to other entities as per the Policy on Authority Work (under development).

This policy applies to all levels of cataloguing treatment.

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Monitoring and Review

This policy will be reviewed regularly and may be updated to respond to changing library practices and organizational pressures.

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Appendix A - Definition of Level of Cataloguing Treatment

Full
Full level bibliographic records include all applicable bibliographic data elements, including unlimited notes. Subject analysis includes full Dewey classification, Library of Congress classification, and as many subject headings and genre-form terms as appropriate.
Minimal plus (coded as full)
Minimal plus level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes abridged Dewey classification, Library of Congress classification, and a maximum of two subject headings or genre-form terms (plus their equivalents).
Minimal
Minimal level bibliographic records include most applicable bibliographic data elements, with notes limited to those listed in the appendix. Subject analysis includes at least one classification number (Dewey and/or Library of Congress), but no subject headings or genre-form terms.
Abbreviated
Abbreviated level bibliographic records include only the core bibliographic data elements, with other data elements added if only needed for identification and access and if easily determined. No subject headings or genre-form terms. Classification is limited to Library of Congress for shelving purposes.


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Appendix A.1 - Required Data Elements by Level of Cataloguing Treatment

The purpose of this table is to define the data elements required for each level of cataloguing treatment as used in the Policy on Cataloguing Treatment.

M Mandatory Data element must be present in every bibliographic records. Cataloguers to supply if the bibliographic information is not available.
MA Mandatory if applicable Data element must be present in the bibliographic record if it applies to the resource being described and if the bibliographic information is readily ascertainable.
O Optional Data element is not required in the bibliographic record, but may be added if necessary for access.
-- Not required Data element is not required in the bibliographic record. Do not add, but do not remove if found in existing or derived records.


ELEMENT FULL MINIMAL plus MINIMAL ABBREVIATED
Leader M M M M
Encoding level

(original and enhanced cataloguing)

Blank Blank 7 3
006 Additional material characteristics fixed field MA O (see A.2 for exceptions) O (see A.2 for exceptions) O (see A.2 for exceptions)
007 Physical description fixed field MA MA MA MA
008 Fixed length data elements Code fully Code fully Code fully Code fully
010 Library of Congress control number M for serials (CONSER)

MA for others (derived record)

M for serials (CONSER)

MA for others (derived record)

M for serials (CONSER)

MA for others (derived record)

M for serials (CONSER)

MA for others (derived record)

015 National Bibliography number

(Canadiana number)

M for all Canadiana M for all Canadiana M for all Canadiana M for all Canadiana
024 Other standard identifier MA MA MA MA
040 Cataloguing source M M M M
041 Language code MA MA MA MA
042 Authentication code M M M M
043 Geographic area code MA MA (see A.2 for exceptions) MA (see A.2 for exceptions) --
045 Time period of content MA -- -- --
055 Classification numbers assigned in Canada M M except government documents and serials M except government documents and serials MA if a LC-based call number has been assigned in the holding record
082 Dewey Decimal classification number M full

except theses and non-Canadiana

M abridged

except theses and non-Canadiana

see A.2 for other exceptions

M abridged

except theses and non-Canadiana

see A.2 for other exceptions

--
084 Other classification number

(Canadian content collection code)

M M M M
086 Government document classification MA MA MA MA
1XX Main entry MA MA MA MA (if easily determined)
240 Uniform title MA MA MA MA if needed for identification purposes/if easily determined
245 Title statement M $a

MA all other subfields

M $a

MA all other subfields

M $a

MA all other subfields

M $a

MA all other subfields if needed for identification purposes/if easily determined

246 Varying forms of title MA MA MA MA for added title page title(s) and/or parallel title(s) in

English, French, and Indigenous languages only

MA for other variant titles if needed for identification purposes/if easily determined

250 Edition statement MA MA MA MA
256 Computer file characteristics MA MA MA MA
264 Publication statement M M M M
300 Physical description M $a

MA other subfields

M $a

MA $c

M $a

MA $c

M $a
336 Content type M $a $b $2 M $a $b $2 M $a $b $2 M $a $b $2
337 Media type M $a $b $2 M $a $b $2 M $a $b $2 M $a $b $2
338 Carrier type M $a $b $2 M $a $b $2 M $a $b $2 M $a $b $2
340 Physical medium MA O O O
341 Accessibility content MA O O O
347 Digital file characteristics MA MA MA O
351 Organization and arrangement of materials MA O O O
352 Digital graphic representation MA O O O
377 Associated language MA O O O
380 Form of work MA O O O
381 Other distinguishing characteristics MA O O O
490 Series statement MA MA MA MA
5XX Notes MA all notes MA as specified in A.2 MA as specified in A.2 MA as specified in A.2
506 Restrictions on access note MA MA MA MA
6XX Subject and genre form headings

CSH, LCSH, RVM, LCGFT, RVMGF

M (no limit) M (maximum of 2) -- --
7XX Added entries MA (no limit) For significant relationships and important title access For significant relationships and important title access Only if main entry is under title

Video recordings: significant relationships

Title added entries: only for  titles of individual works when the resource doesn't have a collective title

76X-78X Linking entries MA all MA 776, 780/785

O other relationship fields

MA 776, 780/785

O other relationship fields

MA 776, 780/785
8XX Series added entries MA, but only if an appropriate authority record exists MA, but only if an appropriate authority record exists MA, but only if an appropriate authority record exists O, but only if an appropriate authority record exists
856 Electronic location and access MA MA MA MA


NOTES:
Data elements for full level records may surpass those specified above. Full level has been included for comparison purposes.

The data elements provided above for minimal, minimal +, and abbreviated records reflect the level of cataloguing treatment for original cataloguing. Existing records in WorldCat used for LAC’s catalogue may include additional access points and notes.

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Appendix A.2 - Additional Required Data Elements by Type of Resource

The purpose of this table is to define additional data elements as well as exceptions for each level of cataloguing treatment as used in the Policy on Cataloguing Treatment by type of resource.

M Mandatory Data element must be present in every bibliographic records. Cataloguers to supply if the bibliographic information is not available.
MA Mandatory if applicable Data element must be present in the bibliographic record if it applies to the resource being described and if the bibliographic information is readily ascertainable.
O Optional Data element is not required in the bibliographic record, but may be added if necessary for access.
-- Not required Data element is not required in the bibliographic record. Do not add, and do not remove if found in existing or derived records.


ELEMENT FULL MINIMAL plus MINIMAL ABBREVIATED
MONOGRAPHS
020 International Standard Book Number MA MA MA MA
500 General note (Source of title proper) MA MA MA O
500 General note (DSP note) M for DPS M for DSP M for DSP M for DSP
502 Dissertation note MA MA MA MA
504 Bibliography and etc. note MA MA MA MA
505 Formatted contents note (for multi-part items with separate titles) MA MA MA O
520 Summary (if provided by publisher) MA for CIP

O for others

O O O
521 Target audience note MA for alternative format and juvenile material MA for alternative format and juvenile material MA for alternative format and juvenile material O
525 Supplements note MA MA MA MA
532 Accessibility note (not yet implemented) MA MA MA O
534 Original version note (for reproduction) MA MA MA MA
546 Language note MA MA MA MA
RARE BOOKS
752 Added entry - Hierarchical place name M for Lowy Collection M for Lowy Collection M for Lowy Collection M for Lowy Collection
XXX Notes in local bibliographic data and holdings records as appropriate (condition, provenance, annotation, etc.) MA to identify LAC’s copy MA to identify LAC’s copy MA to identify LAC’s copy MA to identify LAC’s copy
CONTINUING RESOURCES
006 Additional material characteristics fixed field MA MA MA MA
010 Library of Congress control number M (for CONSER) M (for CONSER) M (for CONSER) M (for CONSER)
022 International Standard Serial Number MA MA MA MA
055 Classification numbers assigned in Canada M -- -- --
222 Key title MA MA MA MA
300 Physical description M $a (except print and online serials, currently published)

MA other subfields

M $a (except print and online serials, currently published)

MA $c

M $a (except print and online serials, currently published)

MA $c

M $a (except print and online serials, currently published)
310 Current publication frequency M M M M
321 Former publication frequency MA MA MA MA
362 Dates of publication and/or sequential        designation M M M M
515 Numbering peculiarities note MA MA MA MA
534 Original version note (for reproduction) MA MA MA MA
546 Language note MA MA MA MA
588 Source of description note M M M M
752 Added entry - Hierarchical place name M for newspapers M for newspapers M for newspapers M for newspapers
CARTOGRAPHIC MATERIALS
034 Coded cartographic mathematical data MA MA MA MA
255 Cartographic mathematical data MA MA MA MA
342 Geospatial reference data MA MA MA O
343 Planar coordinate data MA MA MA O
PRINTED MUSIC
006 Additional material characteristics fixed field MA MA MA MA
028 Publisher or Distributor number MA MA MA MA
041 Language code MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g
043 Geographic area code MA -- -- --
047 Form of musical composition code MA MA MA if easily determined --
082 Dewey Decimal classification number M full for Canadiana -- -- --
254 Musical presentation statement MA MA MA MA
300 Physical description M $a

MA other subfields

M $a

MA $c, $d

M $a

MA $c, $d

M $a

MA $c, $d

382 Medium of performance MA O O O
500 General note (Source of title proper) MA MA MA O
500 General note (Canadian performers, composers or subjects) MA MA MA --
502 Dissertation note MA MA MA MA
505 Formatted contents note (for multi-part items with separate titles) MA MA MA --
534 Original version note (for reproduction) MA MA MA MA
546 Language note MA MA MA MA
MUSIC SOUND RECORDINGS
006 Additional material characteristics fixed field MA MA MA MA
028 Publisher or Distributor number MA MA MA MA
041 Language code MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g
043 Geographic area code MA -- -- --
047 Form of musical composition code MA MA MA if easily determined --
082 Dewey Decimal classification number M full for Canadiana -- -- --
300 Physical description M $a

MA other subfields

M $a, $b

MA $c, $d

M $a, $b

MA $c, $d

M $a, $b

MA $c, $d

344 Sound characteristics MA MA MA O
382 Medium of performance MA O O O
500 General note (Source of title proper) M M M M
500 General note (Accompanying material) MA MA MA --  
500 General note (Canadian performers, composers or subjects) MA MA MA --
505 Formatted contents note (for multi-part items with separate titles) MA MA MA MA
511 Participant or performer note MA MA MA MA
518 Date and place of recording

(only when considered important)

O O O --
534 Original version note (for reproduction) MA MA MA MA
538 System details note MA MA MA --
546 Language note MA MA MA MA
MUSIC VIDEO RECORDINGS
006 Additional material characteristics fixed field MA MA MA MA
028 Publisher or Distributor number MA MA MA MA
041 Language code MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g, $h MA $a, $d, $e, $g
043 Geographic area code MA -- -- --
082 Dewey Decimal classification number M full for Canadiana -- -- --
300 Physical description M $a

MA other subfields

M $a

MA $c, $d

M $a

MA $c, $d

M $a

MA $c, $d

346 Video characteristics MA MA MA O
500 General note (Source of title proper) MA MA MA --
500 General note (Publisher number for video recordings) MA MA MA MA
500 General note (Canadian performers, composers or subjects) MA MA MA --
505 Formatted contents note (for multi-part items with separate titles) MA MA MA MA
508 Creation/production credits note MA MA MA --
511 Participant or performer note MA MA MA MA
518 Date/time place of event O O O --
538 System details note MA MA MA MA
546 Language note MA MA MA MA
NON-MUSIC SOUND RECORDINGS  
344 Sound characteristics MA MA MA O
500 General note (Source of title proper) M M M M
500 General note (Label name and issue number) MA MA MA --
500 General note (Accompanying material) MA MA MA --
505 Formatted contents note (for multi-part items with separate titles) MA MA MA --
511 Participant or performer note MA MA MA --
518 Date and place of recording O O O --
546 Language note MA MA MA --
NON-MUSIC VIDEO RECORDINGS
346 Video characteristics MA MA MA O
500 General note (Source of title proper) MA MA MA --
505 Formatted contents note (for multi-part items with separate titles) MA MA MA --
508 Creation/production credits note MA MA MA --
511 Participant or performer note MA MA MA --
538 System details note MA MA MA MA
546 Language note MA MA MA MA
ELECTRONIC RESOURCES
500 General note (Source of title proper) MA MA MA MA
506 Restrictions on access note M M M M
516 Type of computer file or data note -- -- -- --
538 System details note MA MA MA MA
588 Source of description note (which format was used) O O O O


NOTES:
Data elements for full level records may surpass those specified above. Full level has been included for comparison purposes.

The data elements provided above for minimal, minimal +, and abbreviated records reflect the level of cataloguing treatment for original cataloguing. Existing records in WorldCat used for LAC’s catalogue may include additional access points and notes.

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Appendix B – Definition of the National Bibliography

Section to come.

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Appendix C – Canadiana Number

Section to come.

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Appendix D – Authentication Code

Section to come.

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