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 Proactive Publication and Crown Corporations

Bill C-58

Proactive Publication

Travel and Hospitality

Reports tabled in Parliament

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Events

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If your question is related to Open Government, Open.Canada.ca, systems, or templates, please email the Open Government Mailbox.

If your question is directly related to the Access to Information Act, Bill C-58, please email the Information and Privacy Policy Division.

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Here is where we will list any workshops, courses etc...

What is Proactive Publication?

The government committed to raise the bar for openness and transparency and is taking steps to become "open by default," by sharing an ever increasing amount of government data and information with Canadians.

To accomplish this, Bill C-58 would add a new part to the Access to Information Act that requires institutions to proactively publish specific information known to be of interest to the public, and which provides greater transparency and accountability for the use of public funds. More specifically, the proposed amendments to the Access to Information Act would put into law proactive disclosure practices previously only covered by federal policy, and introduce important new disclosure requirements that would apply the Access to Information Act to a wider range of organizations.

How does this affect Crown corporations?

All government institutions subject to the ATIA

Legislative Requirement	Current Deadline	Proposed Deadline
Travel & Hospitality	30 days after the quarter	30 days after the end of the month of reimbursement
Reports tabled in Parliament		30 days after tabling

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Disclosure on Open.Canada.ca: Travel

Disclosure on Open.Canada.ca: Hospitality

Disclosure on Open.Canada.ca: Annual Report on Travel, Hospitality and Conference Expenditures

Note: The publication of Annual Report on Travel, Hospitality and Conference Expenditures is a policy requirement in the Directive on Travel, Hospitality, Conference and Event Expenditures. 

Relevant Provisions of Bill C-58

Ministers

Travel Expenses

75 Within 30 days after the end of the month in which any travel expenses incurred by a minister, any of his or her ministerial advisers or any member of his or her ministerial staff are reimbursed, the minister shall cause to be published in electronic form the following information:

(a) the name of the minister, the ministerial adviser or the ministerial staff member, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses, including the costs for any other person such as a spouse or dependant who participated in the travel:

(i) transportation,

(ii) lodging,

(iii) meals and any incidental expenses, and

(iv) other expenses; and

(f) the total amount of the travel expenses.

Hospitality Expenses

76 Within 30 days after the end of the month in which any expenses incurred by a minister, any of his or her ministerial advisers or any member of his or her ministerial staff for a hospitality activity are reimbursed, the minister shall cause to be published in electronic form the following information:

(a) the name of the minister, the ministerial adviser or the ministerial staff member, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity; and

(g) the total amount of the expenses for the hospitality activity.

Government Institutions

Travel Expenses

82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses:

(i) transportation,

(ii) lodging,

(iii) meals and any incidental expenses, and

(iv) other expenses;

(f) the total amount of the travel expenses; and

(g) any other information that, in accordance with Treasury Board policies, must be published.

Hospitality Expenses

83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity;

(g) the total amount of the expenses for the hospitality activity; and

(h) any other information that, in accordance with Treasury Board policies, must be published.  

Ministers

Travel Expenses

75 Within 30 days after the end of the month in which any travel expenses incurred by a minister, any of his or her ministerial advisers or any member of his or her ministerial staff are reimbursed, the minister shall cause to be published in electronic form the following information:

(a) the name of the minister, the ministerial adviser or the ministerial staff member, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses, including the costs for any other person such as a spouse or dependant who participated in the travel:

(i) transportation,

(ii) lodging,

(iii) meals and any incidental expenses, and

(iv) other expenses; and

(f) the total amount of the travel expenses.

Hospitality Expenses

76 Within 30 days after the end of the month in which any expenses incurred by a minister, any of his or her ministerial advisers or any member of his or her ministerial staff for a hospitality activity are reimbursed, the minister shall cause to be published in electronic form the following information:

(a) the name of the minister, the ministerial adviser or the ministerial staff member, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity; and

(g) the total amount of the expenses for the hospitality activity.

Government Institutions

Travel Expenses

82 Within 30 days after the end of the month in which any travel expenses incurred by a senior officer or employee of a government institution are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the travel;

(c) the dates of the travel;

(d) the places visited;

(e) the total cost for each of the following classes of expenses:

(i) transportation,

(ii) lodging,

(iii) meals and any incidental expenses, and

(iv) other expenses;

(f) the total amount of the travel expenses; and

(g) any other information that, in accordance with Treasury Board policies, must be published.

Hospitality Expenses

83 Within 30 days after the end of the month in which any expenses incurred by a senior officer or employee of a government institution for a hospitality activity are reimbursed, the head of the government institution shall cause to be published in electronic form the following information:

(a) the senior officer’s or employee’s name, as applicable;

(b) the purpose of the hospitality activity;

(c) the date of the hospitality activity;

(d) the municipality in which the hospitality activity took place;

(e) the name of any commercial establishment or vendor involved in the hospitality activity;

(f) the number of persons who attended the hospitality activity;

(g) the total amount of the expenses for the hospitality activity; and

(h) any other information that, in accordance with Treasury Board policies, must be published.  

Policy Instruments

New: Bill C-58 expands the requirements for Travel & Hospitality to Ministers' Offices, Crown Corporations, and Wholly Owned Subsidiaries.

Under review to align with Bill C-58: Directive on Travel, Hospitality, Conference and Event Expenditures

Under review to align with Bill C-58: Guide to Travel, Hospitality, Conference and Event Expenditures

Under review to align with Bill C-58: Guidance Document: Proactive disclosure of travel and hospitality expenses (this is on Gcintranet – I am not not sure  if you can access)  

Under review to align with Bill C-58: Policies for Ministers' Offices  

Publication Schedule

New: Bill C-58 changes the publication requirement from quarterly reporting to monthly reporting, reflected in the table below.

Travel & Hospitality is required to be posted on a monthly basis, within 30 days after the end of the month. When the publication deadline falls on a statutory holiday or weekend, the publication deadline is the first business day following the statutory holiday or weekend.

Publication Period	Deadline for Publication
P1 (April 1 - April 30)	May 30
P2 (May 1 - May 31)	June 30
P3 (June 1 - June 30)	July 30
P4 (July 1 - July 31)	August 30
P5 (August 1 - August 31)	September 30
P6 (September 1 - September 30)	October 30
P7 (October 1 - October 31)	November 30
P8 (November 1 - November 30)	December 30
P9 (December 1 - December 31)	January 30
P10 (January 1 - January 31)	March 2 (March 1 on a Leap Year)
P11 (February 1 - February 28/29)	March 30
P12 (March 1 - March 31)	April 30

 

• ** These guides are still in draft and available on GCpedia; I am not sure if they will be necessary to you at this point.  

Contacts

Office of the Comptroller General - Financial Management Sector

[1]

National Joint Council - Interpretation - Travel

ZZVOYAGE@tbs-sct.gc.ca

Office of the Chief Human Resources Officer - Compensation and Labour Relations Sector

mino-cabmin@tbs-sct.gc.ca

Priorities & Planning Sector - Crown Corporations Directorate

[2]

Join the Discussion

This is a collaborative effort - let's help each other out to get ready! We invite you to ask questions, learn from and share with one another, no matter where you work in the Government of Canada. Please use the GCcollab group Proactive Publication Implementation to:

• Share your own institutional best practices
• Share your templates, processes, and information maps
• Ask questions
• Contribute to discussion around key issues If you are new to GCCollab, you will need to set up an account and login before you can join the group.

Contact

If your question is related to Open Government, Open.Canada.ca, systems, or templates, please email the Open Government Mailbox.

If your question is directly related to the Access to Information Act, Bill C-58, or is broader in focus, please email the Information and Privacy Policy Division.