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=== Maintenance of existing undifferentiated records: ===
=== Maintenance of existing undifferentiated records: ===
It may happen that an existing undifferentiated name authority record, especially one that has been imported from LC/NAF, contains pairs of 670 fields used to group information about each individual covered by the NAR. The first 670 in the pair is an “identifying” 670 field containing a term descriptive of the person’s relationship to the title cited in the second 670 of the pair. The data in the identifying 670 field is contained in subfield $a and enclosed in square brackets. The second 670 in the pair is a “citation” 670 that contains the normal data elements in a resource being cataloged citation.
It may happen that an existing undifferentiated name authority record, especially one that has been imported from LC/NAF, contains pairs of 670 fields used to group information about each individual covered by the NAR. The first 670 in the pair is an “identifying” 670 field containing a term descriptive of the person's relationship to the title cited in the second 670 of the pair. The data in the identifying 670 field is contained in subfield $a and enclosed in square brackets. The second 670 in the pair is a “citation” 670 that contains the normal data elements in a resource being cataloged citation.
''Example:''<br>
''Example:''<br>
'''Duplicates'''
'''Duplicates'''
Do not “reuse” a Canadiana number. Once an authority record has been created for a given entity, and once a Canadiana number has been attributed, do not change the data in this authority record to describe a DIFFERENT entity. For instance, do not change the authority record for “Dupont, Jean” to transform it into an authority record describing “Tremblay, Marie” (except if the person’s name has changed).
Do not “reuse” a Canadiana number. Once an authority record has been created for a given entity, and once a Canadiana number has been attributed, do not change the data in this authority record to describe a DIFFERENT entity. For instance, do not change the authority record for “Dupont, Jean” to transform it into an authority record describing “Tremblay, Marie” (except if the person's name has changed).
<ol>'''PFAN'''
<ol>'''PFAN'''
<span style="color:red>'''Partially modified batch-loaded authority records'''</span>
<span style="color:red>'''Partially modified batch-loaded authority records'''</span>
<span style="color:red>Batch-loaded authority records which are partially modified, according to the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]], will include Canadiana number 1111X1111F. This temporary number is added in order to allow the cataloguer to save the record, until such time as the entire record is evaluated to make sure it follows all PFAN standards. This number will have to be replaced by a unique number once the record is evaluated, when the 667 note “CETTE NOTICE VERSÉE EN LOT DOIT ÊTRE ÉVALUÉE AVANT D’ÊTRE UTILISÉE, POUR S’ASSURER QU’ELLE RÉPONDE AUX NORMES DU PFAN” is deleted. </span>
<span style="color:red>Batch-loaded authority records which are partially modified, according to the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]], will include Canadiana number 1111X1111F. This temporary number is added in order to allow the cataloguer to save the record, until such time as the entire record is evaluated to make sure it follows all PFAN standards. This number will have to be replaced by a unique number once the record is evaluated, when the 667 note “CETTE NOTICE VERSÉE EN LOT DOIT ÊTRE ÉVALUÉE AVANT D'ÊTRE UTILISÉE, POUR S'ASSURER QU'ELLE RÉPONDE AUX NORMES DU PFAN” is deleted. </span>
[2022-01-26]<!--(2022-01-26)-->
[2022-01-26]<!--(2022-01-26)-->
'''Subfield $d – Modifying agency'''<br>
'''Subfield $d – Modifying agency'''<br>
Subfield $d [MARC 21 code] is added automatically by WMS when modifying NARs or SARs unless your institution’s is already the last MARC subfield $d in the 040 field.
Subfield $d [MARC 21 code] is added automatically by WMS when modifying NARs or SARs unless your institution's is already the last MARC subfield $d in the 040 field.
'''Subfield $e – Description conventions'''<br>
'''Subfield $e – Description conventions'''<br>
If the information was derived from a tangible source (e.g., a print book, removable digital media) subfield $v should contain sufficient information for a cataloger to find the item cited in a catalog
If the information was derived from a tangible source (e.g., a print book, removable digital media) subfield $v should contain sufficient information for a cataloger to find the item cited in a catalog
or bibliographic database. This can usually be limited to title proper and imprint or date. If that combination is not unique, the title citation may be preceded by the creator’s name
or bibliographic database. This can usually be limited to title proper and imprint or date. If that combination is not unique, the title citation may be preceded by the creator's name
'''For online resources:'''
'''For online resources:'''
Best practice:
Best practice:
* Supply based on cataloger’s judgment, if the information is readily available and not already being recorded in field 370 subfield $e (Place of residence/headquarters).
* Supply based on cataloger's judgment, if the information is readily available and not already being recorded in field 370 subfield $e (Place of residence/headquarters).
*
*
* In cases where subfield $a is not recorded, include at a minimum subfield $m (Electronic mail address) or subfield $b (City).
* In cases where subfield $a is not recorded, include at a minimum subfield $m (Electronic mail address) or subfield $b (City).
Give subsequent 670 fields in any order, adding new fields after existing ones. Do not routinely delete or change existing 670 fields when adding new 670 fields.
Give subsequent 670 fields in any order, adding new fields after existing ones. Do not routinely delete or change existing 670 fields when adding new 670 fields.
When adding subsequent 670 fields, prefer objective, authoritative sources (e.g., an encyclopedia) and those sources that provide firsthand information (e.g., an author’s blog). Use sources that provide additional information rather than repeating information that is already present in other 670 fields.
When adding subsequent 670 fields, prefer objective, authoritative sources (e.g., an encyclopedia) and those sources that provide firsthand information (e.g., an author's blog). Use sources that provide additional information rather than repeating information that is already present in other 670 fields.
<ol>'''Best practices for 670 fields:'''
<ol>'''Best practices for 670 fields:'''
A 670 field should include the following data in subfield $a:
A 670 field should include the following data in subfield $a:
# The title proper of the resource being cited, complete enough for later identification in an online catalog. Abbreviations and ellipses may be used. Precede a generic or indistinctive title with the creator’s name that would begin the authorized access point for the work. If the authorized access point for the work is the same as the title proper plus a qualifier, it may be provided instead of the title proper to avoid ambiguity. When information in subfield $a of a 670 field is provided to justify an authorized or variant access point, follow the additional instructions at ''Recording names and titles''.
# The title proper of the resource being cited, complete enough for later identification in an online catalog. Abbreviations and ellipses may be used. Precede a generic or indistinctive title with the creator's name that would begin the authorized access point for the work. If the authorized access point for the work is the same as the title proper plus a qualifier, it may be provided instead of the title proper to avoid ambiguity. When information in subfield $a of a 670 field is provided to justify an authorized or variant access point, follow the additional instructions at ''Recording names and titles''.
# The date of publication.
# The date of publication.
</div>
</div>
For corporate name authorities, include in the data cited all the hierarchy required to justify needed variant access points, Use judgment in deciding what information (e.g., subordinate body’s name) is extraneous to the record being created and should not be recorded.
For corporate name authorities, include in the data cited all the hierarchy required to justify needed variant access points, Use judgment in deciding what information (e.g., subordinate body's name) is extraneous to the record being created and should not be recorded.
For all of the above categories, if the only presentation of the name or title on the chief source of information is in the bibliographic title given in subfield $a of the 670 citation, repetition of the name in
For all of the above categories, if the only presentation of the name or title on the chief source of information is in the bibliographic title given in subfield $a of the 670 citation, repetition of the name in
<span id="Usage"></span><small>2. [[#^2|^]] "Usage" for bibliographic records refers to the transcribed forms of name usually found in statements of responsibility of bibliographic records. It may also appear in other parts of the bibliographic record such as a title proper or a quoted note. Because of changes in cataloging instructions, catalogers should be careful when taking information from the publication statement, distribution statement, etc. and the series statement.</small>
<span id="Usage"></span><small>2. [[#^2|^]] "Usage" for bibliographic records refers to the transcribed forms of name usually found in statements of responsibility of bibliographic records. It may also appear in other parts of the bibliographic record such as a title proper or a quoted note. Because of changes in cataloging instructions, catalogers should be careful when taking information from the publication statement, distribution statement, etc. and the series statement.</small>
<br>
<br>
<span id="Forme_non_transcrite"></span><small>3. [[#^3|^]] « Forme non transcrite » (or « formes non transcrites ») for bibliographic records refers to a form of the name that may not represent a transcribed form. For example, in AACR2 records, a publisher’s name that appeared on the resource as “ABC Publishing Company” might have been recorded in the publication statement as “ABC Pub. Co.” Normally, there is no need to cite such a form in a 670 field..</small>
<span id="Forme_non_transcrite"></span><small>3. [[#^3|^]] « Forme non transcrite » (or « formes non transcrites ») for bibliographic records refers to a form of the name that may not represent a transcribed form. For example, in AACR2 records, a publisher's name that appeared on the resource as “ABC Publishing Company” might have been recorded in the publication statement as “ABC Pub. Co.” Normally, there is no need to cite such a form in a 670 field..</small>
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<ol>
<ol>
'''A) General information'''<br>
'''A) General information'''<br>
This is an authority records revision project, led by UQAM. These records have been created or modified in Canadiana by UQAM’s cataloguing “traitement documentaire” team. These records were then revised by two librarians and a library technician, also at UQAM. This project ended March 31, 2021.<br>
This is an authority records revision project, led by UQAM. These records have been created or modified in Canadiana by UQAM's cataloguing “traitement documentaire” team. These records were then revised by two librarians and a library technician, also at UQAM. This project ended March 31, 2021.<br>
When added to Canadiana, these new records contained the following elements: <br>
When added to Canadiana, these new records contained the following elements: <br>
* In the Leader/17, the value was "o" (Incomplete authority record).
* In the Leader/17, the value was "o" (Incomplete authority record).