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What is EARB

When to come to EARB

EARB Process

Forward Agenda

Past Sessions

What do I do first?

1. Conduct a self-assessment of your initiative against the "Criteria" to determine if you should be presenting to the GC EARB

CRITERIA: https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=15249 Proposals concerned with the design, development, installation and implementation of digital services or solutions, information systems and applications ("digital initiatives") where the department is willing to invest a minimum of the following amounts in order to address the problem or take advantage of the opportunity: $2.5 million + OPMCA of 0 or 1 $5 million + OPMCA of 2 $10 million + OPMCA of 3 $15 million Department of National Defence $25 million + OPMCA of 4 That involve emerging technologies; That require an exception to any applicable Directive or Standard under the Policy on the Management of Information Technology; That are categorized at the protected B level or below‎ using a deployment model other than public cloud for application hosting (including infrastructure), application deployment, or application development; or As directed by the Chief Information Officer of Canada.

2. Complete the "Presenter" intake presentation

TEMPLATE:http://www.gcpedia.gc.ca/wiki/GC_Enterprise_Architecture_Review_Board_(GC_EARB)

3. Send completed presentation to GC EARB group

EMAIL: Template:ZZCIOBDP@tbs-sct.gc.ca

Things to note

• Ensure that all proposals submitted for review to GC EARB have first been assessed by your DARB (Departmental Architecture Review Board) where one has been established.
• Ensure your departmental initiatives are assessed against and align to the requirements set out as the [GC Architectural Standards].

How do you go about getting on the agenda?

• Complete the presenter intake deck.
• Email the deck to the generic mailbox: Template:ZZCIOBDP@tbs-sct.gc.ca
• GC Enterprise Architecture will review and conduct initial assessment.
• Tentative date to present is secured and you will be notified by email.

Architectural Assessment

• GC Enterprise Architecture will review your project material against the [GC Digital] and [GC Architectural Standards].
• A summary is prepared that notes areas of alignment and areas of possible concern.
• This summary is shared with the departmental contacts and the EARB Co-Chairs prior to the meeting.

Meeting Logistics – How It Works

TBS OCIO Secretariat

2 weeks ahead:

• The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people)

1 week ahead:

• FINAL presentation materials (both French and English) are required.
• Packages are prepared and distributed to EARB members for their review prior to the scheduled meeting.

Day of:

• Present yourself to the separate security TABLE and see the OCIO Secretariat Representative. (Note: It is recommended to arrive 15 minutes prior to the meeting)
• You will be signed in and provided a temporary security pass.
• Make your way to the identified meeting room.
• Once in the meeting room, please RETURN the temporary pass to OCIO representatives.

Post EARB Meeting:

• A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
• The RoD may take several weeks to be officially published, but will be made available on the GC Wiki site.

Useful Links

• GC EARB Handy Materials
• Directive on the Management of Information Technology
• Policy on Management of Information Technology
• [EARB Presenter Template]
• [GC Digital Standards]
• [GC Architectural Standards]
• [Application Programming Standards]