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Difference between revisions of "GC Enterprise Architecture/Board/When to come"

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= How do you go about getting on the agenda? =
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==Departmental Input==
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*Go to GC Pedia to attain the most recent  GC EARB “Presenter Template”
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*Complete the deck
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*Email the deck to the generic mailbox: {{em|ZZCIOBDP@tbs-sct.gc.ca}}
 +
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==TBS - OCIO (EA Review)==
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*GC EARB team receives alert of a new submission.
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*A tentative date for the presentation is identified.
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*A GC EA team conducts a review the input material.
 +
*Comments are provided back to the department for clarification.
 +
*A call/meeting occurs to discuss feedback and refine understanding.
 +
*Updated presentation materials may be requested.
 +
*The EARB meeting date is confirmed.
 +
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==Prepare Assessment==
  
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= How do you go about getting on the agenda? =
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*An architectural assessment is prepared by the GC EA team. 
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*Alignment against both the GC Digital and GC Architectural Standards is performed.
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*This feedback is provided to the department as well as used to brief the Co-chairs of the GC EARB prior to the meeting.
 +
 
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=How it works... what to expect=
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==TBS-OCIO Secretariat==
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<b>2 weeks</b> ahead: 
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*The Secretariat will extend the calendar invitations to the <b>presenters</b> (typically 1-2 people)
  
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{| width="100% cellpadding="10"
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<b>1 week</b> ahead:
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*They will request the presentation materials (both French and English) 1 week prior to the session
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*They prepare information packages for the EARB membership to review ahead of the meeting.
  
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|-valign="top"
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==GC EARB Meeting==
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|width="100%" style="border: 1px solid #DD3D0B; color: black;"|
 
  
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<!-- COLUMN 1 STARTS: -->  
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*Time to present  (being clear to the Board why you are here…. To seek endorsement to xxx )
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1 GC Pedia  
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*A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
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*<b>NOTE:</b>  The RoD may take several weeks to be officially published, but will be available on the GC EARB GC Pedia site.
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<!-- COLUMN 1 ENDS: -->
 
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|}
 
  
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==Follow UP==
  
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*There are times when departments must return to the GC EARB as a result of where the project is in it cycle, or from conditions identified by the Board.
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*The GC EA team will capture the need for a future visit and proactively schedule it on the GC EARB Forward Agenda.
  
 
== Useful Links ==
 
== Useful Links ==

Revision as of 07:57, 10 December 2018


Home What is EARB When to come to EARB EARB Process Forward Agenda Past Sessions Record of Decisions


What do I do first?


1


Conduct a self-assessment of your initiative against the “Criteria” to determine if you should be presenting to the GC EARB.

IF so, complete the GC EARB Template


2


Ensure that all proposals submitted for review to GC EARB have first been assessed by your DARB (Departmental Architecture Review Board) where one has been established.


3


Ensure your departmental initiatives are assessed against and align to the requirements set out as the GC Architectural Standards.


How do you go about getting on the agenda?

Departmental Input

  • Go to GC Pedia to attain the most recent GC EARB “Presenter Template”
  • Complete the deck
  • Email the deck to the generic mailbox: ZZCIOBDP@tbs-sct.gc.ca

TBS - OCIO (EA Review)

  • GC EARB team receives alert of a new submission.
  • A tentative date for the presentation is identified.
  • A GC EA team conducts a review the input material.
  • Comments are provided back to the department for clarification.
  • A call/meeting occurs to discuss feedback and refine understanding.
  • Updated presentation materials may be requested.
  • The EARB meeting date is confirmed.

Prepare Assessment

  • An architectural assessment is prepared by the GC EA team.
  • Alignment against both the GC Digital and GC Architectural Standards is performed.
  • This feedback is provided to the department as well as used to brief the Co-chairs of the GC EARB prior to the meeting.

How it works... what to expect

TBS-OCIO Secretariat

2 weeks ahead:

  • The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people)

1 week ahead:

  • They will request the presentation materials (both French and English) 1 week prior to the session
  • They prepare information packages for the EARB membership to review ahead of the meeting.

GC EARB Meeting

  • Time to present (being clear to the Board why you are here…. To seek endorsement to xxx )
  • A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
  • NOTE: The RoD may take several weeks to be officially published, but will be available on the GC EARB GC Pedia site.

Follow UP

  • There are times when departments must return to the GC EARB as a result of where the project is in it cycle, or from conditions identified by the Board.
  • The GC EA team will capture the need for a future visit and proactively schedule it on the GC EARB Forward Agenda.

Useful Links

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