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GC Enterprise Architecture/Board/When to come (view source)

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Section 4.1.1.1 Le dirigeant principal de l’information (DPI) ministériel est chargé de : Présider un comité d’examen de l’architecture ministériel qui a pour mandat d’examiner et d’approuver l’architecture de toutes les initiatives numériques ministérielles et de veiller à leur harmonisation avec les architectures ministérielles.
 
Section 4.1.1.1 Le dirigeant principal de l’information (DPI) ministériel est chargé de : Présider un comité d’examen de l’architecture ministériel qui a pour mandat d’examiner et d’approuver l’architecture de toutes les initiatives numériques ministérielles et de veiller à leur harmonisation avec les architectures ministérielles.
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Assurez-vous que les initiatives de votre ministère sont évaluées par rapport et et s’aligner sur les exigences énoncées dans  <u>[[GC_Enterprise_Architecture/Framework|le Cadre d’Architecture d’Intégée]]</u>
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== Comment vous y prenez-vous pour Participer au Programme? ==
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* Look at [[GC_Enterprise_Architecture/Board/Forward_Agenda| forward agenda]] and send a request to [mailto:EA.AE@tbs-sct.gc.ca EA team] to schedule a date
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* Complete a draft of the  [[Media:2020-12-15-GC_EARB_Presenter_GENERAL.pptx|GC EARB Presenter Template.]]  ([[Media:2021-03-11_GC_EARB_Presenter_GENERAL_FR.pptx|French Presenter Template]]). For items that are informational or follow-up reports on conditions or actions from previous presentations, and where there are no concerns to raise, can be considered as “consent agenda items.” The review agenda items are not allocated any presentation time at the meeting. Departments are requested to use the Condition Templates [[Media:GCEARB Condition Template (DRAFT).pptx|DRAFT English GC EARB Condition Template]] / [[Media:GCEARB Condition Template (DRAFT)-FR.pptx|DRAFT French GC EARB Condition Template]] to demonstrate compliance with conditions.
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* Email the draft GC EARB presentation to the [mailto:EA.AE@tbs-sct.gc.ca EA team] (EA.AE@tbs-sct.gc.ca)
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* GC Enterprise Architecture will contact you to review and conduct initial assessment.
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== Alignement Architectural ==
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* The TBS EA team will use the details provided in the departmental GCEARB presentation to summarize the alignment to the EA Framework.
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* A summary is prepared that summarizes the level of alignment across business, information, application, technology and security domain, areas of possible concern and finally recommendations for endorsement and any application conditions are noted.
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* This EA summary is shared with the departmental contacts, the GC EARB Co-Chairs prior to the meeting and is presented as the summary slide by the TBS EA at the GC EARB presentation.
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== Logistique des Réunions – Comment ça Marche ==
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=== Minimum 2-3 semaines à l’avance, idéalement 4-6 semaines à l’avance ===
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* TBS EA shares your draft with the other subject matter experts (SMEs) from TBS Cyber, CCCS, SSC EA, etc...
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* A meeting with the SMEs and department is setup for feedback and review
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=== 1 semaine à l’avance ===
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* '''Monday (end of day): Draft English deck for the co-chair pre-brief is due'''
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* Thursday: Co-chair pre-brief happens and any final feedback from them will be shared
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=== Semaine de l’EARB ===
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* '''Monday (end of day): FINAL presentation materials (both French and English) is due'''
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* The Secretariat will extend the calendar invitations to the presenters (typically 1-2 people)
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* Packages are prepared and distributed to GC EARB members for their review prior to the scheduled meeting.
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=== Jour de ===
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* Documents for the meeting are posted on [https://gcconnex.gc.ca/groups/profile/29755185/gc-enterprise-architecture-review-board-comite-dexamen-de-larchitecture-integree-du-gc-comite-dexamen-de-larchitecture-dentreprise-du-gc?language=en GCEARB GCconnex site].
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==== Virtuel ====
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* Attend via Join Microsoft Teams Meeting link found in the meeting invite. Link also available on the GCconnex site
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==== En personne ====
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* Present yourself to the separate security TABLE and see the OCIO Secretariat Representative. (Note: It is recommended to arrive 15 minutes prior to the meeting)
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* You will be signed in and provided a temporary security pass.
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* Make your way to the identified meeting room.
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* Once in the meeting room, please RETURN the temporary pass to OCIO representatives.
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=== Après le Réunion d'EARB ===
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* A Record of Discussion (RoD) is prepared after the meeting to capture any highlights that the Board noted, as well as the decision of the Board with any conditions.
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* Invite will be sent from the OCIO Secretariat for the Monday following the meeting for the presenters to review the draft RoD and contribute any edits
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* The RoD may take several weeks to be officially published, but will be made available on the [https://gcconnex.gc.ca/groups/profile/29755185/gc-enterprise-architecture-review-board-comite-dexamen-de-larchitecture-integree-du-gc-comite-dexamen-de-larchitecture-dentreprise-du-gc?language=en GCEARB GCconnex site].
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* A decision letter is sent from the co-chairs to confirm the conditions and endorsement if applicable
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* The RoD is brought to a future meeting to be approved by the members
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