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ISC/CIRNAC YPN Terms of Reference (view source)
Revision as of 13:54, 5 August 2021
, 13:54, 5 August 2021→General Members
The YPN Executive Committee will consist of, at a minimum…
The YPN Executive Committee will consist of, at a minimum…
'''Corporate Services'''
===== '''Corporate Services''' =====
● four (2) Co-chairs (two from CIRNAC and two from ISC)
● four (2) Co-chairs (two from CIRNAC and two from ISC)
● multiple Communications Representatives (newsletter, social media, distribution list/email management)
● multiple Communications Representatives (newsletter, social media, distribution list/email management)
'''Pillar Teams'''
===== '''Pillar Teams''' =====
● two (2) Vice-Presidents of Career Development (1 CIRNAC, 1 ISC)
● two (2) Vice-Presidents of Career Development (1 CIRNAC, 1 ISC)
● multiple Team Members (for Career Development, Learning, Networking and Cultural Competency teams)
● multiple Team Members (for Career Development, Learning, Networking and Cultural Competency teams)
'''YPN Affairs Teams'''
===== '''YPN Affairs Teams''' =====
● two (2) Vice-Presidents of Advocacy – Internal (1 CIRNAC, 1 ISC)
● two (2) Vice-Presidents of Advocacy – Internal (1 CIRNAC, 1 ISC)
All members of the Corporate Services team, as well as the Vice-Presidents for the Pillar and YPN Affairs teams are expected to attend bi-weekly Executive Committee meetings. Team members within Pillar and YPN Affairs teams are welcome to join Executive Committee meetings as well.
All members of the Corporate Services team, as well as the Vice-Presidents for the Pillar and YPN Affairs teams are expected to attend bi-weekly Executive Committee meetings. Team members within Pillar and YPN Affairs teams are welcome to join Executive Committee meetings as well.
=== CORPORATE SERVICES ===
===== CORPORATE SERVICES =====
=== Co-Chairs (two from CIRNAC, two from ISC) ===
====== Co-Chairs (two from CIRNAC, two from ISC) ======
Responsibilities:
Responsibilities:
● Represent '''''CIRNAC/ISC-YPN''''' at Senior-level meetings in both departments and bring updates from those meetings to the '''''CIRNAC-ISC-YPN''''' general and Executive Committee meetings.
● Represent '''''CIRNAC/ISC-YPN''''' at Senior-level meetings in both departments and bring updates from those meetings to the '''''CIRNAC-ISC-YPN''''' general and Executive Committee meetings.
=== Vice Chair (minimum 1 CIRNAC, 1 ISC) ===
====== Vice Chair (minimum 1 CIRNAC, 1 ISC) ======
Responsibilities:
Responsibilities:
● Manage the shared e-mail inbox (forward e-mails to the appropriate person, add members to the distribution list, organize the CIRNAC-ISC distribution lists)
● Manage the shared e-mail inbox (forward e-mails to the appropriate person, add members to the distribution list, organize the CIRNAC-ISC distribution lists)
=== Treasurer ===
====== Treasurer ======
Responsibilities:
Responsibilities:
● Prepare a budget for the discussion and approval of the Executive Committee for the upcoming calendar year based on current resources and priorities.
● Prepare a budget for the discussion and approval of the Executive Committee for the upcoming calendar year based on current resources and priorities.
=== Indigenous Advisors/Representatives (4-6 people minimum) ===
====== Indigenous Advisors/Representatives (4-6 people minimum) ======
Responsibilities:
Responsibilities:
● Provide advice and guidance on how the YPN will assist with implementing various Calls to Actions.
● Provide advice and guidance on how the YPN will assist with implementing various Calls to Actions.
=== Communications Representatives (multiple) ===
====== Communications Representatives (multiple) ======
Responsibilities:
Responsibilities:
● Collaborate with the Co-Chairs, Vice-Chairs and other Communications Representatives to ensure messaging is fulsome, representative and consistent
● Collaborate with the Co-Chairs, Vice-Chairs and other Communications Representatives to ensure messaging is fulsome, representative and consistent
=== '''PILLAR TEAMS''' ===
====='''PILLAR TEAMS'''=====
=== Vice-President – Career Development (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Career Development (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Connect YPN members with Career Development opportunities (working with the Employee Community Group)
* Connect YPN members with Career Development opportunities (working with the Employee Community Group)
=== Vice-President – Learning (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Learning (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Co-ordinate the Mental Health Initiative (Rachelle Hawthorn & Julia Martini as leads)
* Co-ordinate the Mental Health Initiative (Rachelle Hawthorn & Julia Martini as leads)
=== Vice-President – Networking (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Networking (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Liaise with Advocacy (Internal and External) VPs and teams as needed, given linkages
* Liaise with Advocacy (Internal and External) VPs and teams as needed, given linkages
=== Vice-President – Cultural Competency (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Cultural Competency (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Conduct research and develop recommendations about innovative cultural learning mechanisms. For example, in a pre-COVID world there would be student field trips to nearby communities. Regions also practice this more regularly, given their proximity to various communities in their region.
* Conduct research and develop recommendations about innovative cultural learning mechanisms. For example, in a pre-COVID world there would be student field trips to nearby communities. Regions also practice this more regularly, given their proximity to various communities in their region.
=== '''YPN AFFAIRS TEAMS''' ===
====='''YPN AFFAIRS TEAMS'''=====
=== Vice-President – Advocacy – Internal (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Advocacy – Internal (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Regional Representatives are the main contacts between the YPN Exec and Regions (they will develop relationships with peers in the region, while promoting and recruiting for the CIRNAC/ISC-YPN and they will attend YPN Executive Committee meetings to report on activities taking place in the region)
* Regional Representatives are the main contacts between the YPN Exec and Regions (they will develop relationships with peers in the region, while promoting and recruiting for the CIRNAC/ISC-YPN and they will attend YPN Executive Committee meetings to report on activities taking place in the region)
=== Vice-President – Advocacy – External (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Advocacy – External (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
* Attend meetings with the National Capital Region Young Professionals Network as a representative and report back to the Executive Committee (every 6 weeks)
* Attend meetings with the National Capital Region Young Professionals Network as a representative and report back to the Executive Committee (every 6 weeks)
=== Vice-President – Students (2 – 1 CIRNAC, 1 ISC) ===
====== Vice-President – Students (2 – 1 CIRNAC, 1 ISC) ======
VP Responsibilities:
VP Responsibilities:
In this regard, we welcome you to put forward your name forward for an Executive committee role of interest, on the caveat that your commitment will be flexible and we expect each role to have a team of people working on the activities in its purview. For ease of communication, we would ask teams to designate one lead / contact person per department for each role at any given time, as outlined above (in most cases). This will ensure that both departments are adequately represented in the work of each Executive Committee role at all times.
In this regard, we welcome you to put forward your name forward for an Executive committee role of interest, on the caveat that your commitment will be flexible and we expect each role to have a team of people working on the activities in its purview. For ease of communication, we would ask teams to designate one lead / contact person per department for each role at any given time, as outlined above (in most cases). This will ensure that both departments are adequately represented in the work of each Executive Committee role at all times.
==== ''5.3 YPN Coordinator'' ====
Here are the Student Sub-Committee’s [https://gcdocs.intra.pri/aanc-inac/llisapi.dll/Overview/96166283 Terms of Reference] for your information. Please contact: [[Mailto:trinity.choiniere-hamilton@canada.ca|trinity.choiniere-hamilton@canada.ca]] if you would like to join!
'''''Note:''''' We take an informal approach to the designated roles of the Executive Committee, an approach which adequately takes into account that young professionals in CIRNAC and ISC have fluctuating workloads and will have limited capacity to contribute to the YPN during some weeks or months of the year. Much of this is dependent on our respective jobs. We also want to ensure that YPN members will have the opportunity to serve and support different Executive roles in order to diversify their skillset.
In this regard, we welcome you to put forward your name forward for an Executive committee role of interest, on the caveat that your commitment will be flexible and we expect each role to have a team of people working on the activities in its purview.
====''5.3 YPN Coordinator''====
The Coordinators are student/casual employees of CIRNAC and ISC who are hired by ''CIRNAC/ISC-YPN'' to perform the following duties:
The Coordinators are student/casual employees of CIRNAC and ISC who are hired by ''CIRNAC/ISC-YPN'' to perform the following duties:
* Act as the Secretary of the Executive Committee
* Act as the Secretary of the Executive Committee