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OneTeamGov Canada- Unconference Breakout Session Guide (view source)
Revision as of 21:25, 24 November 2019
, 21:25, 24 November 2019→Methods & Tips for Facilitators
= '''<big>Methods & Tips for Facilitators</big>''' =
= '''<big>Methods & Tips for Facilitators</big>''' =
<big>'''Rememberː'''</big>
'''<big>Rememberː</big>'''
* <big>It’s a 55 minute session. The time will go by quickly.</big>
* <big>It’s a 55 minute session. The time will go by quickly.</big>
* <big>You have an assigned topic for your breakout session, which is the idea someone proposed during the crowdsourcing exercise earlier in the day. ''- Mandatory''</big>
* <big>You have an assigned topic for your breakout session, which is the idea someone proposed during the crowdsourcing exercise earlier in the day. ''- Mandatory''</big>
* <big>There will be flipchart paper in the room ''- Optional to use''</big>
* <big>There will be flipchart paper in the room ''- Optional to use''</big>
<big>'''There are two sections below:'''</big>
<big>'''There are two sections belowː'''</big>
* <big>'''[https://wiki.gccollab.ca/OneTeamGov_Canada-_Unconference_Breakout_Session_Guide?venotify=created#First_time_facilitating.3F_Or_maybe_its_been_a_while.3F First time facilitating? Or maybe it’s been a while?ː]''' This section includes three options for facilitating a breakout session.</big>
* <big>'''[https://wiki.gccollab.ca/OneTeamGov_Canada-_Unconference_Breakout_Session_Guide?venotify=created#First_time_facilitating.3F_Or_maybe_its_been_a_while.3F First time facilitating? Or maybe it’s been a while?ː]''' This section includes three options for facilitating a breakout session.</big>
* <big>'''More experienced at facilitating or feeling adventurous?ː''' Apply your skills at the breakout sessions, keeping in mind the objectives above.</big>
* <big>'''[https://wiki.gccollab.ca/OneTeamGov_Canada-_Unconference_Breakout_Session_Guide?venotify=created#More_experienced_at_facilitating.3F_Or_feeling_adventurous.3F More experienced at facilitating or feeling adventurous?ː]''' Apply your skills at the breakout sessions, keeping in mind the objectives above.</big>
''<small>*The following methods have been taken and/or adapted from [http://www.liberatingstructures.com/ Liberating Structures,] where you can find [http://www.liberatingstructures.com/ls/ lots of other methods], and [http://agilecoffee.com/ Agile Coffee.]</small>''
''<small>*The following methods have been taken and/or adapted from [http://www.liberatingstructures.com/ Liberating Structures,] where you can find [http://www.liberatingstructures.com/ls/ lots of other methods], and [http://agilecoffee.com/ Agile Coffee.]</small>''
= '''<big>First time facilitating? Or maybe its been a while?</big>''' =
== <big>Introduce the session</big> ==
<big>'''1) <u>Communicate the Approach</u>''' to the room for the 55-minute discussion. “Today, we’ll take the next 55 minutes to:</big>
<big>'''1) <u>Communicate the Approach</u>''' to the room for the 55-minute discussion. “Today, we’ll take the next 55 minutes to:</big>
* <big>Unpack what the idea means to us so we know what we’re talking about;</big>
* <big>Unpack what the idea means to us so we know what we’re talking about;</big>
* <big>Is the person who proposed it in attendance? Ask the room. If yes, invite that person to share their thoughts on the idea and why they proposed it.</big>
* <big>Is the person who proposed it in attendance? Ask the room. If yes, invite that person to share their thoughts on the idea and why they proposed it.</big>
* <big>If not, that’s ok, move to the next step.</big>
* <big>If not, that’s ok, move to the next step.</big>
'''<big>3) <u>Choose one of the following:</u></big>'''
'''<big>3) <u>Choose one of the options below</u></big>'''
== <big>'''Option 1 -''' '''What? So What? Now What?'''</big> ==
* <big>If it’s a manageable number (e.g. 15-20 people), you could facilitate the entire discussion in plenary. Ask the entire group:</big>
* <big>If it’s a manageable number (e.g. 15-20 people), you could facilitate the entire discussion in plenary. Ask the entire group:</big>
** <big>“What does this idea mean to you?” ''[10 minutes]''</big>
** <big>“What does this idea mean to you?” ''[10 minutes]''</big>
* <big>For those who may be introverted, open up some wall space, where they can share ideas either throughout or at the end.</big>
* <big>For those who may be introverted, open up some wall space, where they can share ideas either throughout or at the end.</big>
'''<big>Option 2 - 1-2-4-All</big>'''
== '''<big>Option 2 - 1-2-4-All</big>''' ==
'''<big>One..</big>'''
'''<big>One..</big>'''
* <big>Ask participants to '''each reflect on the idea in silence''': Ask: “What does this idea mean to you?” and “What are some opportunities and challenges related to it?” Ask them to use the stickies or their own notepad to put their thoughts down, so they can share them with a partner in the next step. ''[5 mins]''</big>
* <big>Ask participants to '''each reflect on the idea in silence''': Ask: “What does this idea mean to you?” and “What are some opportunities and challenges related to it?” Ask them to use the stickies or their own notepad to put their thoughts down, so they can share them with a partner in the next step. ''[5 mins]''</big>
* <big>Ask: if there’s one practical action that you can do as individual to help realize this idea, what would it be? Write it on a sticky and hand it in (or post it on the wall) before leaving the room. ''[5 mins]''</big>
* <big>Ask: if there’s one practical action that you can do as individual to help realize this idea, what would it be? Write it on a sticky and hand it in (or post it on the wall) before leaving the room. ''[5 mins]''</big>
'''<big>Option 3 - The Fishbowl</big>'''
== '''<big>Option 3 - The Fishbowl</big>''' ==
* <big>Place 6 chairs in a circle in the middle of the room. You, the facilitator, will sit in one of the chairs the entire time.</big>
* <big>Place 6 chairs in a circle in the middle of the room. You, the facilitator, will sit in one of the chairs the entire time.</big>
* <big>Explain that this will be done in a Fishbowl format. 5 people will sit in the circle with the facilitator to start things off.</big>
* <big>Explain that this will be done in a Fishbowl format. 5 people will sit in the circle with the facilitator to start things off.</big>
* <big>The person whose shoulder is tapped takes a seat in the audience watching the fishbowl. They can enter back into the circle at any time</big>
* <big>The person whose shoulder is tapped takes a seat in the audience watching the fishbowl. They can enter back into the circle at any time</big>
= '''<big>More experienced at facilitating? Or feeling adventurous?</big>''' =
<big>Try out the methods below in combination and/or with others!</big>
<big>'''1) <u>Communicate the Approach</u>''' to the room for the 55-minute discussion. “Today, we’ll take the next 55 minutes to:</big>
* <big>Unpack what the idea means to us so we know what we’re talking about;</big>
'''<big>Communicate the Approach</big>'''
* <big>Generate some opportunities and challenges related to the idea; and</big>
* <big>Identify some practical actions that we might be able to take, individually and collectively related to the idea.</big>
* <big>Invite feedback to ensure people are ok with the approach."</big>
<big>'''2) <u>Unpack the ideaː</u>''' Generate understanding or coherence on what it means to the participants in the room.</big>
* <big>Is the person who proposed it in attendance? Ask the room. If yes, invite that person to share their thoughts on the idea and why they proposed it.</big>
* <big>If not, that’s ok, move to the next step.</big>
<big>● Unpack what the idea means to us so we know what we’re talking about;</big>
'''<big>3)</big>''' <big>Feel free to check out the methods suggested in section 1, particularly if you’re short on time, or see below for methods that might inform your facilitation approach. We’re open to experienced facilitators using other methods; however, please do remember the objectives for all sessions shared on page 1 above.</big>
<big>● Generate some opportunities and challenges related to the idea; and</big>
<big>● Identify some practical actions that we might be able to take, individually and collectively related to the idea.”</big>
<big>Invite feedback to ensure people are ok with the approach.</big>
<big>Next, '''unpack the idea''' to generate understanding or coherence on what it means to the participants in the room.</big>
<big>Is the person who proposed it in attendance? Ask the room. If yes, invite that person to share their thoughts on the idea and why they proposed it. If not, that’s ok, move to the next step.</big>
<big>Feel free to check out the methods suggested in section 1, particularly if you’re short on time, or see below for methods that might inform your facilitation approach. We’re open to experienced facilitators using other methods; however, please do remember the objectives for all sessions shared on page 1 above.</big>
== <big>'''Option 1''' - '''1-2-4-All'''</big> ==
'''<big>1. Structuring Invitation</big>'''
'''<big>1. Structuring Invitation</big>'''
<big>○ Ask: if there’s one thing that you can do as individual to help realize this idea, what would it be? Write it on a sticky and hand it in before leaving the room. '''(10 min)'''</big>
<big>○ Ask: if there’s one thing that you can do as individual to help realize this idea, what would it be? Write it on a sticky and hand it in before leaving the room. '''(10 min)'''</big>
'''<big>Conversation Café</big>'''
== '''<big>Conversation Café</big>''' ==
'''<big>1. Structuring Invitation</big>'''
'''<big>1. Structuring Invitation</big>'''
<big>● [If time] move to open discussion. Facilitators prompt participants.</big>
<big>● [If time] move to open discussion. Facilitators prompt participants.</big>
'''<big>What, So What, Now What? W³</big>'''
== '''<big>What, So What, Now What? W³</big>''' ==
'''<big>1. Structuring Invitation</big>'''
'''<big>1. Structuring Invitation</big>'''
<big>● Actions are shared with the whole group – each group provides a 3-min debrief , discussed, and collected. Additional insights are invited. '''15 min total'''.</big>
<big>● Actions are shared with the whole group – each group provides a 3-min debrief , discussed, and collected. Additional insights are invited. '''15 min total'''.</big>
'''<big>TRIZ</big>'''
== '''<big>TRIZ</big>''' ==
'''<big>1. Structuring Invitation</big>'''
'''<big>1. Structuring Invitation</big>'''
<big>● One person from each group then reports on the first steps that they would take to stop the unwanted result, activity, behaviour or practice.</big>
<big>● One person from each group then reports on the first steps that they would take to stop the unwanted result, activity, behaviour or practice.</big>
'''<big>Min Specs</big>'''
== '''<big>Min Specs</big>''' ==
'''<big>1. Structuring Invitation</big>'''
'''<big>1. Structuring Invitation</big>'''
<big>● Each group shares their refined list. Compare across small groups and consolidate to the shortest list as a whole group. '''15 min'''.</big>
<big>● Each group shares their refined list. Compare across small groups and consolidate to the shortest list as a whole group. '''15 min'''.</big>
'''<big>Tools for a Lean Coffee</big>'''
== '''<big>Tools for a Lean Coffee</big>''' ==
<big><nowiki>http://agilecoffee.com/leancoffee/</nowiki></big>
<big><nowiki>http://agilecoffee.com/leancoffee/</nowiki></big>