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'''Question'''
'''Are there any best practices institutions could follow in order to streamline their proactive publication processes related to briefing materials?'''
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Within government institutions, heads or their delegates are responsible for monitoring compliance with the requirements of the Access to Information Act. Accordingly, each institution is responsible for implementing the appropriate governance and processes for proactive publication within their organization.
It is important to remember that all proactive publications must be compliant with the [[/laws-lois.justice.gc.ca/eng/acts/O-3.01/|Official Languages Act]] and the Standard on Web Accessibility.
Additionally, proactive publication does not require the release of information that would properly be withheld in response to an access to information request, such as personal information, Cabinet confidences, and solicitor-client privileged information. Institutions should be mindful that materials that are proactively published may still be requested under the request-based system.
As a best practice, in order to streamline proactive publication processes, institutions may wish to have approval authorities in the Office(s) of Primary Interest (those responsible for producing briefing materials) confirm that the briefing materials are bilingual, accessible and pre-reviewed to identify confidential, privileged and personal information that may be subject to valid exceptions to publication at the outset of the process.
Additional guidance and tools, including process map templates, are available in the main [[/www.gcpedia.gc.ca/wiki/ATI/PP|Proactive Publication Requirements]] section of this site.
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