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'''Question'''
'''If a package of briefing materials includes material that has already been published online, do I have to re-code that material when proactively publishing or can I just provide a link to it?'''
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If some information included in a briefing package has been previously posted online, a link to the previously published information can be used for the purpose of proactive publication.
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If a link is used, then be sure to establish the business processes required to ensure that links within the proactively published package of briefing materials do not break in the event that the content is moved or archived to a different website.
Linking to non-Government of Canada websites must be done in accordance with [[/www.canada.ca/en/transparency/terms.html|Canada.ca terms and conditions]].
Here are some factors to consider to determine whether providing a link is the appropriate approach include:
* If the material has already been published on a Government of Canada website with an address (URL) that is not expected to be updated (such as departmental content posted on Canada.ca or on an institutional gc.ca domain), an institution could consider using a link, provided that the material is not going to be updated.
* If a PDF version of the information is available on [[/publications.gc.ca/site/eng/home.html|gc.ca]], an institution could consider using such link.
* If there is a possibility that the information in the link might be updated in the future (such as organizational charts or biographical information about senior management), institutions should avoid using a link.
* If material is posted on a Government of Canada website that was established for an initiative or campaign with a pre-determined start and end date, linking is not recommended because the link may not work after the end date.</div>
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