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A list of required documents for contract initiation can be found on the [[Procurement Service Standards|Quality Procurement Package and Service Standards]] page.
A list of required documents for contract initiation can be found on the [[Procurement Service Standards|Quality Procurement Package and Service Standards]] page.
== Amendments ==
[https://mysource.hc-sc.gc.ca/sites/default/files/amendment_request_form.docx Amendment Checklist]
[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/amendment-document-eng.docx Amendment Template]
== Standard Documents for Contract Initiation ==
===== <u>Contract Request Forms</u> =====
* [https://mysource.hc-sc.gc.ca/sites/default/files/non-standard_it_approval_request_en.xlsm GOV - Non Standard IT Request Form]
* [https://mysource.hc-sc.gc.ca/sites/default/files/2023-12/pmamd%20non-IT%20contract%20request%20form-eng.pdf Contract Request Form (CRF) for Non IT Requirements]
* [https://mysource.hc-sc.gc.ca/sites/default/files/2024-01/pmamd-IT-contract-request-form-en.pdf Contract Request Form (CRF) for IT Requirements]
===== <u>Non-Competitive Requirements</u> =====
* [https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc-phac-sole-source-justification-form-workingjuly5-eng.pdf Sole Source Justification form]
* [https://mysource.hc-sc.gc.ca/sites/default/files/price_certification_-_attestation_des_prix.docx Price Certification] '''Note:''' Sole source requirements only – Mandatory for all requirements over $10,000
[https://mysource.hc-sc.gc.ca/en/node/10892 Guideline on Bid Evaluation Criteria and Contractor Selection]
===== <u>Security Requirement Checklists (SRCLs)</u> =====
Note: All Security Requirement Checklists (SRCLs) must be sent to the Contracts Security mailbox: [Mailto:hc.security.contracting-soustrait.securite.sc@canada.ca hc.security.contracting-soustrait.securite.sc@canada.ca]
* [https://www.tbs-sct.canada.ca/tbsf-fsct/350-103-eng.asp Security Requirement Checklist] (For [https://www.gcpedia.gc.ca/wiki/Methods_of_Supply PSPC Procurement Methods], please use a [https://www.tpsgc-pwgsc.gc.ca/app-acq/spc-cps/31-eng.html Common SRCL])
[https://mysource.hc-sc.gc.ca/sites/default/files/amendment_request_form.docx Amendment Checklist]
[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/amendment-document-eng.docx Amendment Template]
===== <u>Statement of Work (SOW)</u> =====
See the [[Statement of Work]] page for more information, including do's and don'ts and examples.
* [https://mysource.hc-sc.gc.ca/sites/default/files/statement_of_work_guideline.docx Statement of Work Guideline]
[https://mysource.hc-sc.gc.ca/sites/default/files/non-standard_it_approval_request_en.xlsm GOV - Non Standard IT Request Form]
[https://mysource.hc-sc.gc.ca/sites/default/files/2023-12/pmamd%20non-IT%20contract%20request%20form-eng.pdf Contract Request Form (CRF) for Non IT Requirements]
===== <u>Evaluation Criteria and Contract Award Methodology</u> =====
See the [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/contract-processing-15 Evaluation Criteria and Contract Award Methodology] page for more information, including examples.
[https://mysource.hc-sc.gc.ca/sites/default/files/2024-01/pmamd-IT-contract-request-form-en.pdf Contract Request Form (CRF) for IT Requirements]
* [https://mysource.hc-sc.gc.ca/en/node/10892 Guideline on Bid Evaluation Criteria and Contractor Selection]
== Travel Requirements for Contractors ==
== Travel Requirements for Contractors ==
[https://mysource.hc-sc.gc.ca/en/node/10338 Low Dollar Value Contracting Guide]
[https://mysource.hc-sc.gc.ca/en/node/10338 Low Dollar Value Contracting Guide]
== Memorandum of Agreement ==
[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement HC]
[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/phac_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement PHAC]
== Temporary Help Services ==
See the [[Temporary Help Services]] page for more information.
[https://mysource.hc-sc.gc.ca/sites/default/files/ths-interactive-form-bilingual.xlsm Temporary Help Services form]
{| class="wikitable"
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!Title
!Title
!Changes
!Changes
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|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_phac_contract_performance_evaluation_report_2015-10-31.docx Contract Performance Evaluation Report]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_phac_contract_performance_evaluation_report_2015-10-31.docx Contract Performance Evaluation Report]
| rowspan="3" |Link directly to Word document and remove additional Intranet page
|-
|-
|[https://mysource.hc-sc.gc.ca/en/node/10609 Contract Request forms for Non-IT and IT Requirements]
|[https://mysource.hc-sc.gc.ca/en/node/10609 Contract Request forms for Non-IT and IT Requirements]
|-
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/evaluation_summary.docx Solicitation Evaluation Summary]
|[https://mysource.hc-sc.gc.ca/sites/default/files/evaluation_summary.docx Solicitation Evaluation Summary]
|-
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/data-classification-form-hardware-software-maintenance-eng.docx Data Classification Form for Hardware, Software and/or Software Maintenance]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/data-classification-form-hardware-software-maintenance-eng.docx Data Classification Form for Hardware, Software and/or Software Maintenance]
'''Note''': All Software as a Service requests must use the [https://mysource.hc-sc.gc.ca/en/node/5156 Statement of Work Guideline Template]
'''Note''': All Software as a Service requests must use the [https://mysource.hc-sc.gc.ca/en/node/5156 Statement of Work Guideline Template]
|(remove intranet page and put the links directly on the tools page)
|(remove intranet page and put the links directly on the tools page)
|-
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_sc_phac_aspc_supplies_or_services_voucher.pdf Supplies or Services Voucher]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_sc_phac_aspc_supplies_or_services_voucher.pdf Supplies or Services Voucher]
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|}
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|[https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
|[https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
|Move from Reference Tools Intranet page
|}
|}
Use the Approval Memo template to seek approval in accordance with the Operating Instruction, prior to entering into a proposed contract with a former public servant.
Use the Approval Memo template to seek approval in accordance with the Operating Instruction, prior to entering into a proposed contract with a former public servant.
[https://mysource.hc-sc.gc.ca/sites/default/files/former-public-servant-certification-eng.docx Former Public Servant Certification] '''Note:''' Sole source service requirements only
Remove Wording: A list of required documents for contract initiation can be found on the [https://mysource.hc-sc.gc.ca/en/node/10771 Required Documents for Contract Initiation] page.
Remove Wording: A list of required documents for contract initiation can be found on the [https://mysource.hc-sc.gc.ca/en/node/10771 Required Documents for Contract Initiation] page.
{| class="wikitable"
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!Changes
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|[https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
| rowspan="3" |Move from Reference Tools Intranet page
|-
|[https://mysource.hc-sc.gc.ca/en/node/10338 Low Dollar Value Contracting Guide]*
|-
|[https://mysource.hc-sc.gc.ca/en/node/10892 Guideline on Bid Evaluation Criteria and Contractor Selection]*
|-
|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32775 Managers Guide: Key Considerations when Procuring Professional Services]
|Move from [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/procurement-policy-and-0 Contracting for Professional Serivces]
|}
{| class="wikitable"
!Title
!Changes
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/amendment_request_form.docx Amendment Checklist]*
| rowspan="11" |Link directly to Word document and remove additional Intranet page
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/amendment-document-eng.docx Amendment Template]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_phac_contract_performance_evaluation_report_2015-10-31.docx Contract Performance Evaluation Report]
|-
|[https://mysource.hc-sc.gc.ca/en/node/10609 Contract Request forms for Non-IT and IT Requirements]
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/4.5.1_contractor_travel_request_form.pdf Contractor Travel Request] (Information on contractor travel can be found at [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/contract-processing-6 Travel Requirements for Contractors])*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/email_templates_for_low_dollar_value_request_for_quotes_or_proposals.docx Email Template – Low Dollar Value Request for Quotation (Goods) or Request for Proposals (Services)] (Not to be used with [https://www.gcpedia.gc.ca/wiki/Methods_of_Supply PSPC Procurement Methods])*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/evaluation_summary.docx Solicitation Evaluation Summary]
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/low_dollar_value_contract_for_clients_to_use_only_nov_22_en.docx Low Dollar Value Contract]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/non-standard_it_approval_request_en.xlsm GOV - Non Standard IT Request Form]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc-phac-sole-source-justification-form-workingjuly5-eng.pdf Sole Source Justification form]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/statement_of_work_guideline.docx Statement of Work Guideline]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/2023-12/pmamd%20non-IT%20contract%20request%20form-eng.pdf Contract Request Form (CRF) for Non IT Requirements]*
| rowspan="2" |Linked to page: [https://mysource.hc-sc.gc.ca/en/node/10609 Contract Request forms for Non-IT and IT Requirements]
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/2024-01/pmamd-IT-contract-request-form-en.pdf Contract Request Form (CRF) for IT Requirements]*
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/data-classification-form-hardware-software-maintenance-eng.docx Data Classification Form for Hardware, Software and/or Software Maintenance]
'''Note''': All Software as a Service requests must use the [https://mysource.hc-sc.gc.ca/en/node/5156 Statement of Work Guideline Template]
|(remove intranet page and put the links directly on the tools page)
|-
|[https://www.tbs-sct.canada.ca/tbsf-fsct/350-103-eng.asp Security Requirement Checklist] (For [https://www.gcpedia.gc.ca/wiki/Methods_of_Supply PSPC Procurement Methods], please use a [https://www.tpsgc-pwgsc.gc.ca/app-acq/spc-cps/31-eng.html Common SRCL])
|External links
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/checklist_for_ldv_contract_-_en_feb_10_2023.xlsm Checklist for Low dollar Value Contracts]*
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/former-public-servant-certification-eng.docx Former Public Servant Certification]
'''Note:''' Sole source service requirements only
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/price_certification_-_attestation_des_prix.docx Price Certification]*
'''Note:''' Sole source requirements only – Mandatory for all requirements over $10,000
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_sc_phac_aspc_supplies_or_services_voucher.pdf Supplies or Services Voucher]
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement HC]
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/phac_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement PHAC]
|
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/ths-interactive-form-bilingual.xlsm Temporary Help Services form]
|Move from [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/contract-processing-2 Temporary Help Services]
|}