MyGCHR at the ATSSC/HR - Compensation

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Support for Compensation Advisors

✔Relevant UPK Topics (MyGCHR Help Module)

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Assign or Amend Predefined Schedule	Assigner ou modifier horaire prédéfini
Create Personal Work Schedule	Créer horaire travail personnel
Amend Personal Work Schedule	Modifier horaire travail personnel
Record Change In Working Hours	Enregistrer un changement des heures de travail
View Absence Balances	Visualiser les soldes de congé
View Absence Entitlement Balance Forecasting	Visualiser la prévision du droit aux soldes de congé
View Absence Request Details	Visualiser les détails d'une demande de congé
View Absence Request History	Visualiser l'historique demandes congé
Record an Absence Event	Enregistrer une demande de congé
Delete an Absence Event	Supprimer une demande de congé
Delete a "Voided" Absence Event	Supprimer un événement d'absence « nul »
Record an Adjustment	Enregistrer un ajustement
Record Leave of Absence Greater than 5 Consecutive Working Days	Enregistrer un congé au-delà de 5 jours ouvrables consécutifs
Record Return from Leave (RFL) of 5 Days or More	Enregistrer un retour après un congé de 5 jours ou plus
Record Leave of Absence While on Assignment	Enregistrement des congés autorisés pendant une affectation
Record Leave of Absence (Parental Leave) While Acting	Enregistrer un congé sans solde (parental) durant une situation d'intérimaire
Record Leave with Income Averaging	Enregistrer un congé avec étalement du revenu
Record Leave with Income Averaging During an Acting Appointment	Enregistrer un congé avec étalement du revenu d'un employé qui a un statut de nomination intérimaire
Record Pre-Retirement Transition Leave	Enregistrer un congé de transition à la retraite
Record Previously Used Personal Needs LWOP	Enregistrer congé sans solde pour besoins personnels utilisé précédemment
Record Contiguous LOAs	Enregistrer des congés sans soldes consécutifs
Fields that will create a trigger to recalculate leave credits	Champs créant un déclencheur afin de recalculer les crédits de congé
How the one-time vacation leave is granted (job aid)	Comment le congé annuel unique est attribué (fiche-conseil)
View One-Time Bereavement Leave Taken Flag	Visualiser le congé unique décès accordé
Record One-Time Leave Entitlement Granted	Enregistrer le congé annuel unique accordé
Record Management, Exceptional and Travel Status Earned	Inscrire les congés de direction, exceptionnels et pour déplacement acquis
Mandatory Cashout Calculation	Paiements obligatoires - Méthode de calcul
Mandatory Cashout Calculation for Compensatory and Travel (job aid)	Paiements obligatoires (compensatoire et déplacement) - Méthode de calcul (fiche-conseil)
Run Mandatory Cash Out	Exécuter le rapport sur les paiements obligatoires
Confirm Mandatory Cashout Amount on Behalf of Employee and Approve on Behalf of Manager	Confirmer le montant de paiement obligatoire au nom de l'employé et l'approuver au nom du gestionnaire responsable
Run 20% Mandatory Cashout Report	Exécuter un rapport de 20% paiements obligatoires
Record Vacation Carryover Limits for an Employee	Enregistrer les limites de report de vacances pour un employé
Record a Request for Vacation Carryover	Enregistrer une demande de report de vacances
Record Overtime	Enregistrer une demande de temps supplémentaire
View Eligibility Group	Visualiser le groupe admissibilité
Rehabilitation Program (job aid)	Programme de réadaptation (fiche-conseil)
Record Start of Rehabilitation Program	Enregistrer début d'un programme réadaptation
Record End of Rehabilitation Program	Enregistrer fin d'un programme réadaptation
Enter the Management Service Date	Entrer la date service - gestion
Amend Continuous Employment Start Date	Modifier la date de début d'emploi continu
Amend Continuous Service Date	Modifier la date de service continu
Amend Benefits Service Date	Modifier dates admissiblilités avantages
Record Termination of Employment	Enregistrer une cessation d'emploi
Record Change of Termination Date	Enregistrer un changement de la date de cessation
Record Termination of Transfer Out	Enregistrer une cessation d'emploi pour une mutation de sortie
How to Correct a Missing Pay Group (job aid)	Comment corriger un groupe de paie manquant
BUD Code and Salary Admin Plan Cross-Reference Tables	Tableaux de références croisées du code IUN et du régime salarial
Run Account Status and Absence Report	Exécuter le rapport d'État du dossier des absences
Review Job Data Alignment Compare Reports	Examen des rapports comparatifs sur l'harmonisation des données d'emploi
Review Phoenix Job Stack for a Specific Employee	Examen de l'emsemble des données d'emploi de Phénix pour un employé
Review Job Data Alignment Results for a Specific Employee	Examen des résultats de l'harmonisation des données d'emploi pour un employé
MyGCHR Phoenix Messages (job aid)	Messages Phénix pour MesRHGC (fiche-conseil)
Review Job Summary	Vérifier sommaire emplois

✔Process Changes

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• MyGCHR Modules

Familiarize yourselves with the list of MyGCHR modules the ATSSC is using and be sure you know which ones we are not.

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• In MyGCHR a position must derive from a job code

Job codes are used to create general groupings of common jobs. The job code groups are then used as the basis for default job data on positions, i.e., Work Description information, Classification Decision information, etc.

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• Use Job Codes only (no Position) for the following appointments

For the following appointments, you must always use a job code instead of putting the incumbent in a position. A generic (unclassified) job code has been created for each of the following:

• Casuals

• Secondment-in
• Interchange
• Part-time Worker
• Full-time GICs
• Part-time GICs
• Students

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• Required fields when putting someone on a job code (instead of a position)

While several fields in Job Data are populated by default from the Position, this is not the case when using a job code.

When putting someone on a Job Code, the following information will need to be entered in MyGCHR:

• Department (e.g., 171433 - HR-Compensation & Benefits)
• Location (e.g., ON-OTT-001 - 240 Sparks Street)
• Supervisor ID (e.g., Marie Antoinette - Compensation advisor can "look up" the ID number that corresponds with the supervisor in MyGCHR)

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• What you need to know when adding a GIC to MyGCHR

• A GIC needs to be on a job code only (no position). Use generic job code xxxxx for full-time GIC and job code xxxxx for part-time GIC.

• Use dedicated location codes for GICs, i.e., GIC-ON, GIC-QC. Select the GIC location code that corresponds with the province in which the member works. The location code has a direct impact on tax deductions.

• The holiday schedule for part-time GICs should be set to "NONE" since part-time GICs are not entitled to leave benefits.

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• Wait for next day after creating a PRI

Once the PRI has been created, you must wait for the overnight process to run before entering the hire transaction in MyGCHR.

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• What to do when hiring an employee whose transfer out is not complete

• Step 1: Use the process Record a Hire for a Pending Transfer In. The transaction will not integrate with Phoenix, but the employee will have access to MyGCHR to perform all functions in Manager Self-Service (if the employee has direct reports), and limited functions in the Employee Self-Service.

• Step 2: Once the Transfer Out has been completed by the departing organization, use process Complete a Hire for a Pending Transfer In. This transaction will integrate with Phoenix.

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• Check Phoenix Messages after every transaction in MyGCHR

Compensation advisors must check Phoenix Messages after every transaction. You are responsible to verify that all data entered into Job Data is received and/or loaded successfully into Phoenix.

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