MyGCHR at the ATSSC/HR - Classification

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Support for Classification Specialists

• MyGCHR sandbox environment (User ID is: GC9 / Password is: GC9)
• Introduction to UPK - MyGCHR's Built-in Help Module (video)
• ATSSC's MyGCHR Service Desk

✔Relevant UPK Topics (MyGCHR Help Module)

Understanding Classification Structure	Comprendre la structure de classification
Position Classification Authority Codes	Codes d'autorisation de classification de poste
Position Management reports information	Information à propos des rapports de gestion des postes
Run the Expanded Position Action Report	Exécuter le Rapport étendu - actions sur les postes
Create a Job Code	Créer un code d'emploi
Update a Job Code	Mettre à jour emploi
Reactivate a job code	Réactiver un code d'emploi
Inactivate or Abolish a Job Code	Inactiver ou abolir un code d'emploi
Find Job Code Attached to Position	Trouver le code d'emploi associé à un poste
Find Positions Attached to a Job Code	Trouver les postes associés à un code d'emploi
View Position Information	Visualiser le sommaire du poste
Review Position Information	Visualiser les données d'un poste
Create a Position	Créer un poste
Create a Position Identical to Another Position	Créer un poste identique à un autre poste
Reactivate Position	Réactiver un poste
Inactivate Position	Inactiver un poste
Abolish a Position	Abolir un poste
Update Position (Job Code Classification Changes - Manual)	Mettre à jour poste (Changement à la classification d'emploi - Manuel)
Update Position (Job Code Classification Changes - Process)	Mettre à jour poste (Changement à la classification d'emploi - Traitement)
Reorganize Position(s) - Change Department	Réorganiser des postes - Changer Service
Reorganize Position(s) - Change Reporting Relationship	Réorganiser des postes - Changer la relation hiérarchique pour un poste
View Essential and Exclusion Information to a Position	Visualiser les renseignements relatifs aux services essentiels et à l'exclusion pour un poste
View Vacant Budgeted Positions	Visualiser les postes vacants budgétisés
Cross Updating Position Data - Job Data	Mise à jour automatique Données poste - Données emploi
Add Exclusion Information to a Position	Ajouter des renseignements relatifs à l'exclusion pour un poste
Modify Exclusion Information for a Position	Modifier l'information sur l'exclusion d'un poste
Record Change to Exclusion/ESA	Enregistrer changement à exclusion/service essentiel

✔Process Changes

• In MyGCHR a position must derive from a job code

Job codes are used to create general groupings of common jobs. The job code groups are then used as the basis for default job data on positions, i.e., Work Description information, Classification Decision information, etc.

• Use Job Codes only (no Position) for the following appointments

For the following appointments, you must always use a job code instead of putting the incumbent in a position. A generic (unclassified) job code has been created for each of the following:

• Casuals

• Secondment-in
• Interchange
• Part-time Worker
• Full-time GICs
• Part-time GICs
• Students

• Wait for next day after creating a PRI

Once the PRI has been created, you must wait for the overnight process to run before entering the hire transaction in MyGCHR.

• What you need to know when adding a GIC to MyGCHR

• A GIC needs to be on a job code only (no position). Use generic job code xxxxx for full-time GIC and job code xxxxx for part-time GIC.

• Use dedicated location codes for GICs, i.e., GIC-ON, GIC-QC. Select the GIC location code that corresponds with the province in which the member works. The location code has a direct impact on tax deductions.

• What to do when hiring an employee whose transfer out is not complete

• Step 1: Use the process Record a Hire for a Pending Transfer In. The transaction will not integrate with Phoenix, but the employee will have access to MyGCHR to perform all functions in Manager Self-Service (if the employee has direct reports), and limited functions in the Employee Self-service.

• Step 2: Once the Transfer Out has been completed by the departing organization, use process Complete a Hire for a Pending Transfer In. This transaction will integrate with Phoenix.