Project Navigator FAQ - Revision history

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2020-10-29T18:28:09Z

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Smail.taghzout: /* Gating Plan */

2020-10-29T14:30:38Z

Gating Plan

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Smail.taghzout at 14:22, 29 October 2020

2020-10-29T14:22:53Z

Smail.taghzout at 14:19, 29 October 2020

2020-10-29T14:19:37Z

Smail.taghzout at 14:18, 29 October 2020

2020-10-29T14:18:58Z

Smail.taghzout: /* Proof of Concept (PoC) */

2020-10-29T14:16:30Z

Proof of Concept (PoC)

Smail.taghzout at 14:10, 29 October 2020

2020-10-29T14:10:11Z

Smail.taghzout at 14:09, 29 October 2020

2020-10-29T14:09:33Z

Smail.taghzout: /* NPMS RENEWAL */

2020-10-29T14:02:32Z

NPMS RENEWAL

Smail.taghzout: /* NPMS RENEWAL */

2020-10-28T16:19:28Z

NPMS RENEWAL

@@ Line 117: / Line 117: @@
 |1=Once the PSPC Project Navigator is fully launched in winter 2021, the NPMS will cease to apply, and existing projects will be positioned in an equivalent and corresponding spot in the new process continuum. A process crosswalk tool will be made available to assist in this determination. It is very important for those managing existing projects to note that they will not be required to resubmit completed NPMS documentation to fit within the new PSPC Project Navigator process.|bg=#ececec|padding=10px
 |2=How will existing projects transition from the NPMS to the PSPC Project Navigator?}}
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 '''Welcome to the project Navigator FAQ'''
 ==<span style="font-family:Trebuchet MS; color: SteelBlue">'''NPMS RENEWAL'''</span>==
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@@ Line 59: / Line 60: @@
 |2=What does the NPMS update entail?}}
-===<span style="font-family:Trebuchet MS; color: SteelBlue">'''Proof of Concept (PoC)'''</span>===
+==<span style="font-family:Trebuchet MS; color: SteelBlue">'''Proof of Concept (PoC)'''</span>==
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@@ Line 59: / Line 59: @@
 |2=What does the NPMS update entail?}}
-==<span style="font-family:Trebuchet MS; color: SteelBlue">'''Proof of Concept (PoC)'''</span>==
+===<span style="font-family:Trebuchet MS; color: SteelBlue">'''Proof of Concept (PoC)'''</span>===
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 |1=The NPMS Renewal initiative aims to put in place a more comprehensive project management process that is better aligned to industry best practices. NPMS Renewal will address requests from Public Services and Procurement Canada’s (PSPC) project management community for improved efficiency and simplicity as well as recent Treasury Board of Canada Secretariat (TBS) requirements associated with its new Directive on the Management of Projects and Programmes and Policy on the Planning and Management of Investments
 This initiative includes four critical and interrelated components:
-● an interim NPMS update
-● project transition activities associated with Benefits Realization
+• an interim NPMS update
-● the PSPC Project Navigator
-● the new Project Management Curriculum
+• project transition activities associated with Benefits Realization
 The end goal is that the PSPC Project Navigator will completely replace the current NPMS by winter 2021, with existing projects becoming fully compliant through phased implementation over three years.|bg=#ececec|padding=10px
@@ Line 57: / Line 62: @@
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-|1=<p style="text-align:justify;">
+|1=NPRAC will be continued.|bg=#ececec|padding=10px
-All pages on GCpedia can be seen by all users. GCpedia sysops can protect a page from editing if there is a strong justification for doing so (i.e. protecting a template that is used thousands of times on the wiki). If you need your page protected to prevent other users from editing it, ask yourself whether it belongs on GCpedia in the first place. A simple alternative to protecting a page is to use the template {{tl|protected}}, which asks users to refrain from editing the page.</p>|bg=#ececec|padding=10px
+|2=Will NPRAC be removed or continued?}}
 {{Collapse
-|1=<p style="text-align:justify;"> Members of the [[Chief Information Officer Council (CIOC)]] provide funding to the [[GCTools Team]] to support operations of GCpedia and GCconnex.</p>|bg=#ececec|padding=10px
+|1=We are looking for projects that are advanced far enough in project life cycle to allow us to test the major documents in the smart document. For example, project that will allow us to create documents with the predefined information and put through gating. Documents included, but not limited to, scope Statement, Business Cases 1,2,3, and Project Management Plan.|bg=#ececec|padding=10px
-|2=Is there a cost to using GCpedia?}}
+|2=What type of project is selected for PoC?}}
 ==<span style="font-family:Trebuchet MS; color: SteelBlue">'''About the Benefits Realization Activities'''</span>==
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=A core piece of the PSPC Project Navigator is documenting and tracking Benefits Realization to ensure that the project benefits that we hope to achieve, as articulated in the business case, come to fruition.
-|2=Can GCpedia support every employee in the federal government?}}
 ==<span style="font-family:Trebuchet MS; color: SteelBlue">'''Project Navigator'''</span>==
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=While the National Project Management System name suggests a set of procedures as well as checks and balances used to manage and deliver projects, the focus is firmly placed on objects and processes. When considering the breadth of enhancements in this improved version combined with the associated new curriculum designed to build competencies, it is clear that the new brand should be user-centric.
-|2=Can GCpedia support every employee in the federal government?}}
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=The PSPC Project Navigator improves upon the current NPMS through:
-|2=Can GCpedia support every employee in the federal government?}}
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=Because projects selected for the proof of concept exercise will not utilize a fully functioning PSPC Project Navigator product, their participation does not automatically guarantee full compliance with the final system. Instead, selected projects will test new documentation and the gating model as much as possible, providing the opportunity for exposure to the future of project management in PSPC, and ultimately gaining a “head start” on transitioning from the NPMS to the PSPC Project Navigator.|bg=#ececec|padding=10px
-|2=Can GCpedia support every employee in the federal government?}}
+|2=Will projects chosen for the proof of concept exercise be compliant with the PSPC Project Navigator when it is fully launched?}}
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=Once the PSPC Project Navigator is fully launched in winter 2021, the NPMS will cease to apply, and existing projects will be positioned in an equivalent and corresponding spot in the new process continuum. A process crosswalk tool will be made available to assist in this determination. It is very important for those managing existing projects to note that they will not be required to resubmit completed NPMS documentation to fit within the new PSPC Project Navigator process.|bg=#ececec|padding=10px
-|2=Can GCpedia support every employee in the federal government?}}
+|2=How will existing projects transition from the NPMS to the PSPC Project Navigator?}}
 {{Collapse
-|1=<p style="text-align:justify;">Yes, federal government employees total approximately 250,000 Canada-wide, which is not a lot of users in the large scheme of wiki/web use. Pages are lightweight in terms of memory use because they contain “thin” media-wiki code. Maximum capacity (all Government of Canada) was considered in the planning stage.</p>|bg=#ececec|padding=10px
+|1=Until the PSPC Project Navigator is fully implemented, new projects will continue to use the NPMS. It is anticipated that these projects will only progress a short way through the NPMS before the PSPC Project Navigator is live, and that these new projects will transition to an equivalent and corresponding spot in the new process continuum, meaning no duplication of efforts will occur.|bg=#ececec|padding=10px
-|2=Can GCpedia support every employee in the federal government?}}
+|2=What process do new projects use during this transition? How do I ensure that I will not have to duplicate efforts once the PSPC Project Navigator is fully implemented?}}
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← Older revision		Revision as of 14:10, 29 October 2020
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	'''Welcome to the project Navigator FAQ'''		'''Welcome to the project Navigator FAQ'''
−
−	~~{{Table of Content}}~~

	==<span style="font-family:Trebuchet MS; color: SteelBlue">'''NPMS RENEWAL'''</span>==		==<span style="font-family:Trebuchet MS; color: SteelBlue">'''NPMS RENEWAL'''</span>==

@@ Line 39: / Line 39: @@
 {{Collapse
-|1=<p style="text-align:justify;">No, just behave in line with the [[code of conduct]] and the [[GCpedia:Terms and conditions of use|terms and conditions of use]]. Tens of thousands of Public Servants have registered accounts on GCpedia and thousands of GCpedians across the country use it every day as part of their work. It has proven its value as an indispensable work tool and many organizations have developed approaches for using GCpedia that give explicit approval to employees for using the wiki. Keep in mind that secure, confidential, and sensitive information does not belong on GCpedia. </p>|bg=#ececec|padding=10px
+|1=The NPMS Continual Improvement team is the main instrument through which project management processes are made better. The NPMS Renewal represents a core activity for the Continual Improvement team, and they play a critical role in consulting with peers to provide guidance and form a key part of the change agent network.|bg=#ececec|padding=10px
-|2=Do I need permission from anyone to use GCpedia?}}
+|2=What is the role of the NPMS Continual Improvement team  during this renewal?}}
 {{Collapse
-|1=<p style="text-align:justify;">No you do not need to seek the permission of TBS  to use GCpedia as long as you abide by the [[code of conduct]] and the [https://gcconnex.gc.ca/terms-termes Terms of Use].</p>|bg=#ececec|padding=10px
+|1=The ultimate outcome of NPMS Renewal is the implementation of the PSPC Project Navigator, which will streamline the project management process and ensure greater clarity and efficiency, with a clear gating process. It will also foster better transition and increased collaboration between project leaders and project managers, resulting in greater project continuity. Employees will be afforded opportunities to enhance their project management knowledge and work towards PMI PMP certification through the new Project Management Curriculum.|bg=#ececec|padding=10px
-|2=Do we need to consult TBS prior to commencing our project?}}
+|2=How will NPMS Renewal benefit those leading and managing projects?}}
 {{Collapse
-|1=<p style="text-align:justify;">If by 'governance models' you mean Westminster, and with it, Parliamentary relations or Ministerial responsibility, it doesn't change that. It does, however, change ''how'' we work, which does change regularly. It makes what was ''vertical'' now more ''horizontal'', which is a drastic change for more parochial departments which were overdue for change and who had their silos reinforced for a long time (they don't need to be; [[Intellipedia]] demonstrated the otherwise impossible breakdown of necessary silos). The public service isn't the same public service of 20 years ago, where information (before the Internet) needed to be controlled, counted and filed away. Now information is recognized for its possible value, which increases with input (collaboration) and connections (distributed). Collaborative tools (like wikis) and social media accelerate this information sharing, retrieval and creation, adding value in so many more values with each iteration.</p>|bg=#ececec|padding=10px
+|1="Past experience has demonstrated that managers and supervisors play a pivotal role in ensuring that change is successful by acting as communicators, liaisons, advocates, resistance managers and coaches. The change management team and change agents will provide managers and supervisors with frequent updates on initiative progress, and make available tools and kits associated with the NPMS Renewal created specifically for them.
-|2=How does the fact that we are doing this in a mass collaboration, distributed way change governance models?}}
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-|1=<p style="text-align:justify;">
+|1=The current NPMS will incorporate minor updates associated with the project sponsorship role in fall 2020 that will bring existing NPMS projects closer to TBS compliance. The NPMS Roles and responsibilities for project teams  Internet page will be updated to reflect the new requirements, to which existing projects must adhere.|bg=#ececec|padding=10px
-* By distinguishing ''public servant'' from ''department representative''
+|2=What does the NPMS update entail?}}
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@@ Line 26: / Line 26: @@
 {{Collapse
-|1=<p style="text-align:justify;">Almost any area of practice within the public service that requires the sharing, use and collaborative development of documents can be supported by GCpedia. To date, it has been used to record meeting minutes, organize car pools, raise funds for United Way with a silent auction, establish terms of reference for interdepartmental committees, and support communities of practice in areas like Aboriginal affairs, information management, and learning.
+|1=<p style="text-align:justify;">To facilitate an easier migration from the old to the new, a dedicated team has been put in place to inform stakeholders, to provide learning opportunities and resources, and to establish and support a regional network of PSPC Project Navigator and Project Management Curriculum change agents. The intent is to ensure a continual flow of information and updates, and to provide opportunities to hear stakeholder’s thoughts and concerns.
-But there are other areas of opportunity being demonstrated by GCpedia users every day. Be bold and creative and put GCpedia to good use. </p>|bg=#ececec|padding=10px
+</p>|bg=#ececec|padding=10px
-|2=What can we do with GCpedia?}}
+|2=The Department has experienced considerable change in the recent past and many people are experiencing fatigue. How will we support employees through this renewal?
 {{Collapse
-|1=<p style="text-align:justify;">Like most wikis, GCpedia does not support 'private' spaces. As such it is meant for sharing unprotected information in an ongoing fashion. GCpedia is meant to be a steadily developing information resource accessible by everyone on the Government of Canada network. Through GCpedia, departments are empowered to share information that they believe other agencies across the Government of Canada would benefit from receiving, and get feedback in return--including serendipitous input from unexpected quarters of the federal government.</p>|bg=#ececec|padding=10px
+|1=<p style="text-align:justify;">"Due to the TBS requirements, this initiative has had an accelerated schedule. To help ease implementation, the components are being launched sequentially, and a PSPC Project Navigator proof of concept exercise comprising of three to five projects per region will occur to identify and address issues that may arise. To be clear, this exercise will not test a fully functioning PSPC Project Navigator product, but rather will be a period during which documentation components and the gating model are reviewed and improved. Subsequent results will then be submitted to the appropriate governing bodies for their approvals.
-|2=Why is GCpedia different than other collaboration tools?}}
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