View source for ISC - MAMD - Planning, Acquisition Card, and Relocation - Acquisiton Card

[[File:Isc-mamd-acquisition-card.png|thumb]]
== Welcome to the Acquisition Card Services ==
The Acquisition Card Services from '''''<u>[[ISC - Material & Assets Management Directorate|MAMD]]</u>''''' support '''ISC''' and '''CIRNAC''' staff by facilitating efficient, secure, and compliant purchases of goods and services through government-issued acquisition cards. These cards streamline low-risk, low dollar value transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
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== Our Mandate ==
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''''<u>[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32504 Directive on Payments]</u>''''' and related Treasury Board policies. Our objective is to empower authorized users to purchase low-risk, low dollar value essential items responsibly while maintaining fiscal integrity and operational efficiency.
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== Our Key Activities ==

* '''Cardholder Onboarding'''  Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
* '''Policy Interpretation'''  Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
* '''Transaction Oversight'''  Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
* '''Cost Centre Collaboration'''  Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
* '''Compliance & Reporting'''  Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.

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== Important Guidelines ==

* '''Card Use'''  Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. '''Only the named employee may use the card.'''
* '''Restrictions'''  (The card must not be used for) :
** Personal expenses
** Cash advances
** Fleet maintenance
** Business travel
** Relocation services
** Purchases requiring written contracts or special security/intellectual property considerations
* '''Convenience Cheques'''  Issued only in rare, urgent operational scenarios when other payment methods are unavailable. Convenience cheques must adhere to all the rules of the Directive on the use of Acquisition Cards

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== Online Purchase Requirements ==
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
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== How to get an acquisition card ==
To get an acquisition card, you must be complete the following forms (available through the departmental forms catalogue):

•Acquisition Card Application [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link 10-715E]

•Systems, Applications and Products (SAP) Access Form 10-705E

You '''<u>must</u>''' also complete the following courses (available through the Financial systems learning portal):

•SAP training [https://sac-isc.myabsorb.ca/#/login FN4053]  

•[https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]

Once complete, send the forms a course certificate to '''cartedachat-acquisitioncard@sac-isc.gc.ca.'''

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== Lost or Stolen Cards ==
Immediately report lost or stolen cards via the designated toll-free number Canada/US: <u>'''1 888 834-2484'''</u> or International: <u>'''416 369-6399'''</u>. Notify your cost centre manager, the [https://intranet-sac-isc/eng/1670437762974/1670437818882 <u>''departmental security''</u>] team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
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== Summary of Responsibilities by Role ==
{| class="wikitable"
! Role !! Key Responsibilities
|-
| '''''Cardholder''''' || Make authorized purchases, record transactions in SAP, safeguard the card.     
|-
| '''''Cost Centre Manager''''' || Approve requests, monitor budgets, oversee card use.
|-
| '''''Acquisition Card Coordinator'''''        || Provide training, process card applications, monitor misuse.
|}
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== Best Practices for Card Use ==
* Make purchases promptly after receiving proper approval
* Review monthly card statements carefully
* Do not split purchases to circumvent transaction limits
* Keep all receipts and store them in a secure location
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== Misuse and Consequences ==
'''Failure to follow acquisition card policies may result in:'''

* Removal of delegated authority
* Mandatory retraining
* Repayment of funds
* Disciplinary measures

Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''[https://laws-lois.justice.gc.ca/eng/acts/f-11/page-1.html Financial Administration Act]'''.
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== Directive ==
[https://gcdocs.intra.pri/aanc-inac/llisapi.dll?func=ll&objaction=overview&objid=138336635 Directive on the use of Acquisition Cards - Version January 2024.]
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== Shared Documents ==

* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link Acquisition Card Application 10-715E]
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/122636801/link SAP Access Form 10-705E]
* [https://sac-isc.myabsorb.ca/#/login Training: SAP FN4053] + [https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]
* [https://intranet-sac-isc/eng/1479906532293/1551201492602 Departmental Forms Catalogue] and [https://services.aadnc-aandc.gc.ca/logon/LogonPoint/tmindex.html# ISC Learning Portal.]

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== FAQ about Acquisition Cards ==
'''Can I lend my card to a colleague?'''

* No. Only the employee whose name appears on the card is authorized to use it.

'''What if a supplier requires a deposit?'''

* Deposits are generally not permitted. Please contact your cost centre manager or the departmental acquisition card coordinator to discuss possible exceptions.

'''Can I use the card for international purchases?'''

* Yes, as long as the supplier is reputable and currency conversion charges are properly documented and justified in SAP.

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== Contact Us ==
For card requests, policy questions, or reporting, contact:

'''Email:''' [mailto:cartedachat-acquisitioncard@sac-isc.gc.ca cartedachat-acquisitioncard@sac-isc.gc.ca]